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Commission Meeting Friday, July 13, 10 AM, State Capitol, Rm. 432A

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Question of the week:
I am a Candidate for state office can my committee pay my campaign travel costs when I use my personal car? If so, how do I report it?

Yes, but only by claiming mileage reimbursement at the proper rate within 90 days. When a personal motor vehicle is used for campaign or officeholder purposes, the candidate committee may make expenditures for mileage reimbursement at the rate authorized for a privately owned motor vehicle under the State Travel Reimbursement Act or less: the mileage reimbursement rate for 2018 is $0.47/mile. All mileage reimbursements for candidates must be made within 90 days of the original expenditure (i.e., the travel). Candidates may only receive reimbursements for campaign expenses for which the candidate used personal funds if the candidate is reimbursed within 90 days of the original expense. Any travel by the candidate that has not been reimbursed within 90 days is not reimbursable. A candidate committee’s volunteers and campaign staff may also be reimbursed mileage from committee funds when mileage is incurred for campaign activities.Gasoline, vehicle maintenance, repairs, etc. should never be purchased with a campaign debit card or any other campaign funds when a personal vehicle is used for campaign or officeholder purposes. Note to Officeholders: Candidate committee funds may only be used to reimburse mileage not otherwise reimbursed by the state or any other entity.

Documentation: A mileage log or other documentation must be kept to document the travel, which should include for each entry, but is not limited to, the date of travel, purpose of travel, starting point, destination, and number of miles traveled.

Reporting Reimbursement: All committee expenditures for mileage reimbursement must be reported with a specific description, including but not limited to, the purpose of the travel, time period covered, number of miles and the mileage rate used to determine the reimbursement value. Rules 2.45(B), 2.43, 2.67 and 2.106.

EXAMPLE: Reporting Mileage Reimbursement in The Guardian System

Candidate mileage reimbursement specific description example (all Candidate mileage will be a “Candidate Reimbursement”):

Candidate, George

Candidate Reimbursement

4/1/18 to 4/30/18

323 miles@.47

Fundraising event travel

05/07/2018

$151.81

The description should include the period covered (for the 90 day limit), the number of miles with rate of reimbursement.

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2018 Elections: Next Candidate Committee Contribution and Expenditure Report Due

FILING DATES:	PERIOD COVERED:	TYPE OF REPORTS DUE:
August 14, 2018 to August 20, 2018	June 12, 2018 to August 13, 2018	Pre-Runoff Contributions and Expenditures Report - The Guardian System
Within 24 Hours of accepting in excess of $1,000 in the aggregate from one contributor	August 14, 2018 to August 26, 2018	Continuing Report of Contributions - The Guardian System

Click here to see all election calendars.

Next PAC, State Political Party Committee, and Non-2018 Election Candidate Committee Report Due

FILING DATES:	PERIOD COVERED:	TYPE OF REPORTS DUE:
July 1, 2018 to July 31, 2018	April 1, 2018 to June, 30 2018	2nd Quarter Contributions and Expenditures Report - The Guardian System

Next Independent Expenditure, Electioneering Communication & State Question Communication Report Due

IE/EC/SQC #788 REPORTING SCHEDULE FOR PRIMARY
The additional reports below will be triggered when making IEs, ECs & SQCs of $5,000 or more in the aggregate prior to an election. Next Business Day Reporting: Once the $5,000 threshold is met during a next business day reporting period, all additional IEs/ECs/SQCs must be reported regardless of the amount.
PERIOD COVERED IEs/ECs/SQCs MADE BETWEEN:	REPORTS DUE:
July 1, 2018 - August 13, 2018*	August 14, 2018 - August 20, 2018
August 14, 2018 - August 28, 2018	Next business day reporting required when making IE/ECs of $5,000 or more in the aggregate during this period

* The beginning date for aggregation is June 27, 2018 for this period.

Next Legislative Lobbyist or Legislative Liaison Report Due

FILING DATES:	PERIOD COVERED:	TYPE OF REPORTS DUE:
July 1, 2018 to July 15, 2018	June 1, 2018 to June 30, 2018	Lobbyist or Liaison Expenditures Report - The Guardian System

Next Executive Lobbyist Report Due

FILING DATES:	PERIOD COVERED:	TYPE OF REPORTS DUE:
July 1, 2018 to July 15, 2018	April 1, 2018 to June 30, 2018	Lobbyist or Liaison Expenditures Report - The Guardian System

Interactive District Maps

Use the Maps below to see a summary of campaign activity in your area or around the state. You can see names of candidates running in each district who have registered with the Ethics Commission and a summary of contributions and expenditures by each candidate.

Click on the map you’re interested in and then click on the District Number on the map to bring up the summary chart. For more detailed information you can then use the “search” features on the toolbar in The Guardian System.

View Statewide Office details