Calendar

Calendar System - (provided for FREE!) Display your events, meetings and seminars on your site in the Go Gov! Calendar. The calendar allows you to post and organize events using categories. Public posting is an optional feature that allows the public to post events on the calendar pending approval. Agencies can gain additional exposure for their events with the option to post each event to the State Calendar on OK.gov. >View Calendar in action

Managing the Calendar

To find out if you have the calendar feature in place, simply go to the "Administration" link on your left navigation menu.  Click on "Site Options."  Make sure "Show Calendar Link in Header" is selected.  If it is not, click on the box, and click "Save."  

You should now see a "Calendar" option in the left navigation menu.  If not, you will need to make sure the group you wish to assign this feature to has rights to it.  

Click on the "Manage Groups" link under the Administration tab in the left navigation menu.  Click on "Edit" next to the group you want to give the calendar rights to.  Make sure all 4 calendar options are selected under the "Modules" section.  Click on the "Save" button.  If you still do not see the "Calendar" link in the left navigation menu, contact OK.gov.

Now that you have the Calendar link in the left navigation menu, you can begin utilizing the calendar features.  There are 4 options located under the Calendar tab.  They include:

• Manage Calendar Options
  This is the area where you have the luxury of giving your calendar any title you would like.  You also have the option to allow the public to post events to your calendar by choosing "Yes" or "No" to allow public posting.  If yes, then public users may create an account without approval by an administrator. The events posted by public users must be approved by an administrator before being posted on the calendar. Public posted events awaiting approval can be found in the "Event Approvals" calendar section.  If no, then public users will NOT be able to post events to the calendar.
• Event Categories
  This is an area where you can create categories to organize your events.  Ex: Board Meetings   Note:  "General Event" is the default category that cannot be edited.
• Events
  Once you select the category, click on the "Create New Event" button.  Now you can begin creating events in this area.  You can also search through previously entered events and edit them instead of recreating the event.  "Event Information," "Contact Information," and "Location Information" are default fields for every event.  However, you have the option to create additional fields to display added information about the event.  Ex:  If the category were MEETINGS and the event was JULY BOARD MEETING, and additional field you might want to add could be "Agenda Minutes."  After you give the additional field a title, you can begin fine-tuning the information areas in this field.  Ex:  You might want to insert a file attachment of the agenda minutes for that meeting.  You can also edit or delete events that have previously been created.
• Event Approvals
  If you choose to allow the public to post events onto your calendar, then the public user will click on the "Add Event" button located on your homepage.  The system will prompt the user to either create an account or enter their login and password information. They will then be able to add their event.  However, the event WILL NOT be posted on your calendar until you approve it.  In this area is where those "Pending," "Denied," or "Approved" event approvals are.  If you approve an event, it will be posted to your Web site's calendar.  If you deny an event, the public user will get an e-mail from you with an explanation of why you denied their request.  If you do not approve or deny an event, it is stored in the pending queue.