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Solicitation Detail



Agency:
Central Purchasing Division
Contract Type
Non-Mandatory Statewide

Solicitation Number:
SW1013T
SW Number:
SW1013T
Status:
5
Closing Date Status:
Original

Description:
Document Lifecycle Management
Buyer:
Cini Zacharia


Attachments:
Attachments
  Attachment Title Attachment Type File Type Comments
FULLY EXECUTED SW1013T Toshiba Addendum w Attach Other pdf FULLY EXECUTED SW1013T- Toshiba Addendum.
Toshiba - State of OK - AttachmentAPriceTemplate Price Adjustment xlsx SW1013T- Price sheet - AttachmentA for Toshiba.
SW1013T-OMES-FORM-CP-075 Addendum pdf SW1013T-OMES-FORM-CP-075- Addendum#1
SW1013T -OMES -FORM-CP 071 Notice of Statewide Contract Award Other pdf SW1013T -OMES -FORM-CP 071 Notice of Statewide Contract Award
SW1013T- OMES -FORM-CP 072 award supplier Other pdf SW1013T- OMES -FORM-CP 072 awarded supplier Information.
Solicitation#0900000414 with ATT-A price template Solicitation pdf Solicitation#0900000414 with Attachment A -price template
SW1013T-OMES-FORM-CP-075 Toshiba Reseller added information Addendum pdf SW1013T-OMES-FORM-CP-075 - Addedum#2 for Toshiba Resellers added to Toshiba  contract.
SW1013T- OMES -FORM-CP 072 awarded resellers information Other pdf SW1013T- OMES -FORM-CP 072 added & awarded resellers information to Toshiba contract.
SW1013T-Change of Address Addendum#3 Addendum pdf SW1013T-Change of Address Addendum#3
SW1013T PSContract#5953 signed Contract pdf SW1013T PS contract# 5953-Signed for SUMMIT BUSINESS SYSTEMS LLC. 2022-2023.
SW1013T PSContract#5957 signed Contract pdf SW1013T PS contract #5957  signed for COPY PRODUCTS INC ( CPI) for 2022-2023. 
SW1013T PSContract#5958 signed Contract pdf SW1013T PS contract#5958 signed for DIGITAL PRINTING SOLUTIONS INC. for 2022-2023.
SW1013T PSContract#5952 signed Contract pdf SW1013T Ps contract#5952 signed for J D YOUNG COMPANY INC 2022-2023.
SW1013T PSContract#5947 signed Contract pdf SW1013T PScontract#5947 signed for TOSHIBA AMERICA BUSINESS SOLUTIONS INC 2022-2023. 
Toshiba - State of OK - AttachmentAPriceTemplate 070821 Price Adjustment xlsx SW1013T- Toshiba price sheet for 2021-2022 udpated 07.13.2021.
SW1013T PSContract#5954 signed Contract pdf SW1013T PS Contract#5954-Signed for VANCO SYSTEMS INC 2022-2023.  
SW1013T PScontract#5955 signed Contract pdf SW1013T- PS Contract#5955-Signed for MILLER OFFICE EQUIPMENT INC. 2022-2023.
SW1013T Addendum#4 Lock Box Addendum pdf This Addendum is issued to offer a new option for OMES Lockbox Procedures. Awarded Suppliers may contact the Contracting Officer for details. 
FULLY EXECUTED - SW1013Toshiba_LeasingPurcSig Amendment pdf Amendment to OK SW1013 between the State and Toshiba Amending the contract to articulate specific invoicing instructions for purchases and leases. 
EXECUTION VERSION - ATTACH A - SW1013 Toshiba Addendum w Attach Addendum pdf SW1013T- Attachment A -Toshiba Execution Version of Addendum 1.
SW1013-OMES-FORM-CP-075 Addendum#5 Addendum pdf SW1013T – Addendum#5- OMES-FORM-CP-075 .Renewal contract for 2022-2023.  

Comments
Special Note: Not renewing SW1013T & resellers contracts for 2023-2024. Please use SW1034MPS - moving all the copier/MFD devices to SW1034


090-414, 0900000414, RFP#0900000414,Solicitation#0900000414,Document Lifecycle Management,  DLM.  1013, SW1013, SW1013T , Document Indexing, Scanning Services, Data to disk, Document Preparation, Data Entry, Conversions of microfilm, Upload converted records to ECM, Pick-up, delivery and handling, Confidential Destruction of Paper Documents, Storage, Scanning Devices , Scanning Software- Licenses  Training , Maintenance , Support , Professional services Toshiba, TOSHIBA AMERICA BUSINESS SOLUTIONS INC, PS Contract#5947. Toshiba resellers, reseller Toshiba, 5947,5957,5958,5952,59555, 5953, 5954,COPY PRODUCTS INC, CPI, DIGITAL PRINTING SOLUTIONS INC,DPSONE, J D YOUNG COMPANY INC,MILLER OFFICE EQUIPMENT INC,SUMMIT BUSINESS SYSTEMS LLC,VANCO SYSTEMS INC. Lease and purchasing opions for SW1013T . lease PO to loc 0002 (applicable to JD Young w/ alternate payee assignment to Wells Fargo) and create a separate PO for the services using loc 0003 (applicable only to JD Young Inc).   


Special NOTE: JD young PO creation help for Location of 002 & 003 :


For Leased equipment (equipment charges only) use location 0002. This correctly applies the PO and payments to JD Young supplier with the Wells Fargo payment assignment. For Leased equipment (maintenance and copy charges only) use loc 0003. This will result in a PO showing JD Young supplier with the JD Young address for payments. For Purchased equipment (equipment, maintenance and copies) use loc 0003. This will result in a PO showing JD Young supplier with the JD Young address for payments.  

Categories:
45100000 Printing and publishing equipment
45101700 Printing accessories
45101709 Printing film
45101701 Printing assemblers
80160000 Business administration services
80161500 Management support services
80161508 Document destruction services
80161506 Data archiving services
86130000 Specialized educational services
86132200 Educational support services
86132201 Training workshop service
81110000 Computer services
81112000 Data services
81112001 Online data processing service
81112006 Data storage service
81112005 Document scanning service
81112003 Data center services
81112002 Data processing or preparation services
81112010 Data conversion service
81112009 Content or data classification services
81112007 Content or data standardization services
81111500 Software or hardware engineering
81111501 Mainframe software applications design
81111508 Application implementation services
81111513 Internet cloud storage service
81112300 Computer hardware maintenance and support
81112301 Disk storage system maintenance
81112306 Printer maintenance
81112200 Software maintenance and support
81112201 Maintenance or support fees
81112205 Database management system software maintenance
81112216 Educational or reference software maintenance
81112209 Development software maintenance
81112206 Information retrieval or search software maintenance
81112215 Content management software maintenance
81112204 Operating system software maintenance
81112220 Server software maintenance
81112202 Software patches or upgrades
81112210 System management software maintenance
86100000 Vocational training
86101600 Scientific vocational training services
86101601 Computer vocational training services
86101607 Telecommunications vocational training services
76120000 Refuse disposal and treatment
76122300 Recycling services
76122305 Recycling of computer based products
43210000 Computer Equipment and Accessories
43211700 Computer data input devices
43211711 Scanners
43230000 Software
43233200 Security and protection software
43233205 Transaction security and virus protection software
43233201 Authentication server software
43233203 Network security or virtual private network VPN management software
43232200 Content management software
43232202 Document management software
43232203 File versioning software
82130000 Photographic services
82131500 Film processing services
82131504 Color separation
45130000 Photographic and recording media
45131700 Media storage
45131701 Slide trays or organizers

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