CENTRAL PURCHASING VENDOR REGISTRATION

ANNOUNCEMENT, effective 01/15/2010:

• The State of Oklahoma has changed its Commodity Code structure for items and vendors from NIGP (National Institute of Governmental Purchasing) to UNSPSC (United Nations Standard Products and services Code) coding.
• Solicitations released by the state will eventually use the UNSPSC code exclusively. As for now, ALL vendors registered ONLINE before January 19^th, 2010 will maintain their registration with the state and will be notified with solicitations based on NIGP. During the next few months, the system will automatically convert registered commodity codes to UNSPSC. However, vendors will have to use UNSPSC structure upon renewal or selection of additional codes to their current registration with the state. It is recommended for vendors to search http://www.unspsc.org/ for applicable commodity codes prior the registration; however, when registering online, vendors have the possibility to select and deselect family, class and commodity before finalizing their registration.
• Forms for Form Registration have been updated 01/15/2010.

MANDATORY REGISTRATION
For vendors submitting bid response or pending contract award

• All vendors who are not registered on the State of Oklahoma Vendor Registration list must complete one of the following tax forms and submit with their bid response. Failure to do so may delay contract award.
  • US persons or entities are required to submit form OSF-Vendor/Payee Form.
  • Non-US persons or entities are required to submit form W-8BEN (instructions).

VOLUNTARY REGISTRATION
For vendors willing to receive solicitation notifications automatically

• As a registered vendor you will be automatically notified of opportunities to do business with the State for the specific commodities that you chose to register for notification.
• There are two ways of registration for this program:
  • Online Registration - PREFERRED process
  • Form Registration
• Pursuant to 74 O.S. § 85.33.B:
  • A vendor may register with the Central Purchasing Division to be placed on a bid notification list.
  • Registration entitles a supplier to receive all bid notices for the commodity classes specified by the vendor in the registration process for one year. 
  • The Vendor Registration fee is $25.00 for EACH commodity class for which the vendor desires registration.
  • The Vendor Registrations are renewable annually.

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