OK.gov Agency Management Tools Demonstration Transcript
Welcome to the online demonstration of OK.gov’s State Agency Management Tools for the new state portal. We are delighted that you have an interest in making the most of your agency’s presence on the state’s official Web site.
OK.gov strives to represent a collaborative effort of all state agencies. On average, the OK.gov Web site receives over 1.2 million visits each month. Taking advantage of the Agency Management Tools on OK.gov can enhance your agency’s presence and online visibility.
We hope this demonstration is informative and provides you with answers to your questions. Contact information to gain access to the system will be provided at the end of the demonstration.
Let’s begin our demonstration by taking a bird’s eye view of what you, the administrative user, will see after you successfully login to the Agency Management Tools utility.
The first page you see is the main menu where you will find five menu options to select from. These main menu options are:
Admin Account Maintenance
Submit Request to Add Content/Link to Portal
We will complete step-by-step instructions of each menu option.
At any time, if you would like to return to the main menu, you may select the “Back” button, the “Home” Breadcrumb located near the header, or use the “Home” button located in the left menu.
Let’s start with the Admin Account Maintenance option.
This area simply allows you to edit your account’s contact information including; General User Information, Login ID, Password, and Security Questions.
The next option is Submit Request to Add Content/Link to Portal.
This option is a simple yet powerful tool that will allow you to send an email to OK.gov with a message about adding your agency’s content or links to the portal.
If your agency has a new program, a hot topic, an RSS news feed or any other link that you would like added to the portal, we encourage you to let us know. We are always looking for fresh content and we value your feedback.
The next option is Manage Calendar where your agency has the ability to place events pertaining to the public on the statewide calendar.
The statewide calendar appears on OK.gov in the header area. Here, the public can search for events by agency, date, keyword or category.
Here, the public can search for events by agency, date, keyword, or category type.
Let’s go back to the administrative main menu to learn more about managing calendar events.
Once you have clicked on the Manage Calendar link, you will be given two options: You can either “Add a New Calendar Event,” or “Search” for existing calendar events for your agency.
If you select the Add a New Calendar Event option, you will be directed to a page jam-packed with fields in which you can list additional information about your event. Want to add a map of directions to your event? There’s even a field to attach a URL of an item that relates to your event. Viewers will love all the specific event details you can provide them with.
After you’ve added all of the event information, you will want to save your calendar event. To do this, simply click on the “Save/Return” button. Once you have selected “Save,” your event will be submitted to OK.gov so that it can be posted to the statewide calendar for all to enjoy.
You can search for your not only your agency’s events but also for all events that have been added to the statewide calendar by using the Search for Existing Calendar Events option. The option to search for existing events allows you to view the details and edit any event as needed.
You can search for events by keyword, date, agency, or by the status of the event.
Let’s go back to the main menu to learn more.
The next option is Manage Newsroom.
Your agency has the ability to showcase your news articles on the statewide newsroom and generate an RSS feed.
The statewide newsroom appears on OK.gov in the header area. Here, the public can search for events by agency, date, keyword or category.
Let’s go back to the main menu to learn more about the Newsroom.
By selecting the Manage Newsroom menu link, you will be given two additional options. You can either “Add” a news article or “Search” for existing newsroom articles.
If you select Add News Article, you are taken to a page where you can create an RSS feed.
Give your article a title that you would want to be displayed to the public.
The Text Editor application allows users to add and format their news article’s content.
The additional information field is where you would put the contact information for the article.
If you have an html page linked to your news article, you would want to provide it in the External URL field. This URL is useful if you would like the viewer to go directly to the page indicated.
The Posted Date field is where you provide the date the press release for the article was distributed.
To save the article, you will need to select the Save/Return button.
You can search for your agency’s news articles or for other articles that have been added to the statewide newsroom by using the “Search for Existing Newsroom Articles” link.
The option to search for existing newsroom articles allows you to view the details of an article, edit an article, and also shows the approved or deleted status of an article.
Let’s go back to the main menu to learn more.
The final option is Manage FAQs.
Your agency has the ability to showcase your frequently asked questions on the statewide FAQ page.
The public can access all Frequently Asked Questions from the OK.gov Web site by navigating to the “Support” tool located in the upper right hand corner and selecting the “FAQs” link.
The public can search FAQs by keyword.
Let’s go back to the main menu to learn more about FAQs.
By selecting the Manage FAQs link, you will be given two options. You can either “Add” a New FAQ or “Search” for existing FAQs.
We will now select Add New FAQ.
Enter a question as you would like for it to appear on the portal.
Add an answer to your question.
In order for the FAQ to appear on the portal’s FAQs search results, you must enter keywords associated with this question. You will want to enter any and all keywords that are related to this FAQ. We also suggest adding your agency name and acronyms in the keyword field as well.
To save the FAQ, you will need to select the Save/Return Button. Once you have selected save, your FAQ will be submitted to OK.gov to be posted to the statewide FAQs section.
You can search for your agency’s FAQs or for other’s FAQs that have been added to the Statewide FAQ page by using the Search for Existing FAQs link.
The option to search for FAQs allows you to view the details of a frequently asked question, edit it, or to delete it.
This concludes our demonstration of OK.gov’s State Agency Management Tools utility. We appreciate your desire to make the most of your agency’s presence on OK.gov. Thank you for your time, and we look forward to seeing your agency’s content on the state portal.
Please call or email us with any questions, comments, or concerns. If you would like to be set up for an account, you contact us by calling 405.524.3468 and dialing extension 122, or send us an email to firstname.lastname@example.org.
Thank you, and have a wonderful day.