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CHANGE IN AGENCY PRACTICE REGARDING
DISTRIBUTION OF NURSE AIDE
CERTIFICATION RENEWAL CARDS
November 7, 2017
The standards for certification and employment of nurse aides are found in the Nursing Home Care Act, Title 63 O.S. §§ 1-1950.1 and 1-1951, and the Oklahoma Administrative Code, Title 310, Chapter 677, Nurse Aide Training And Certification.
The Oklahoma State Department of Health (OSDH), Nurse Aide Registry (NAR), will no longer print and mail certification cards for the renewal of nurse aide certification(s) in Long Term Care (LTC), Home Health Aide (HHA), Developmentally Disabled Direct Care Aide (DDCA), Residential Care Aide (RCA), Adult Day Care Aide (ADCA), and Certified Medication Aide (CMA) (including advanced CMA classifications).
Employers are required to verify the certification status and absence of a finding of abuse, neglect or misappropriation. This may be done through the OK-SCREEN employee screening web portal maintained by the Department, or through the agency's nurse aide registry website found on the agency web site at: https://www.phin.state.ok.us/NARSWBSearch/
You can print the detail page of this verification for your records if needed.
Certified nurse aides will receive a certification card with their initial placement on the Nurse Aide Registry. This is the only certification card which will be mailed to the nurse aide. The card will give the date the aide was first certified and placed on the Nurse Aide Registry, but without an expiration date. It will state on the card, “Verify the status of certification at: http://nar.health.ok.gov “
Certified Nurse Aides can click on "Verify a Nurse Aide is on the Registry" to verify certification status. If you need further assistance, please contact the Registry Staff at (405) 271-4085.
You can obtain another initial certification card if needed by submitting the Duplicate or Amended Nurse Aide Card Application, ODH Form 738, found on the Nurse Aide Registry Applications and Forms. There is a $10.00 fee to re-issue the initial certification card for all certifications except Long Term Care, which is free.
Please contact our office at (405) 271-4085 if you are unable to verify a nurse aide certification or if you have questions about this practice.
Nurse Aide and Nontechnical Services Worker Registry
The Registry was created through a federal mandate and regulations dated September 1991. The duties of the nurse aide registry include: (1) review and approve/disapprove nurse aide training program curriculum; (2) review and approve/disapprove nurse aide training programs; (3) review and approve/disapprove nurse aide testing; (4) develop and maintain the nurse aide and non-technical services worker registry (5) maintain the abuse registry; (6) certify nurse aides; (7) provide public education; and (8) develop rules, policies, procedures, applications and forms necessary to implement the program.
The Nurse Aide Registry serves unlicensed persons and employers of these persons, who provide nursing or nursing-related services to individuals receiving services in long term care facilities, home health agencies, intermediate care facilities for the cognitive or intellectual disability, residential care facilities, and adult day care centers.
"Nurse aide" means any person who provides, for compensation, nursing care or health-related services to residents in a nursing facility, a specialized facility, a residential care home, continuum of care facility, assisted living center or an adult day care center and who is not a licensed health professional. Such term also means any person who provides such services to individuals in their own homes as an employee or contract provider of a home health or home care agency, or as a contract provider of the Medicaid State Plan Personal Care Program [Title 63 O.S. Section 1-1950.1(A)].
Nurse aide certifications:
Listed below are the SIX types of Certified Nurse Aides:
Long Term Care Aide
The NTSW Abuse Registry is authorized under Title 63 of the Oklahoma Statutes at Section 1-1950.6 et seq. and identifies only those nontechnical services workers that have had an administrative finding of abuse, verbal abuse, or exploitation of a resident in a nursing facility. This registry is incorporated into the abuse registry for nurse aides.
"Nontechnical services worker" means a person employed by a nursing facility to provide, for compensation, nontechnical services in or upon the premises of a nursing facility. The term "nontechnical services worker" shall not include a nurse aide, or any person who is exempt from the criminal arrest check provisions of Section 1-1950.1 of this title; and
"Nontechnical services" means services that:
a. are performed in or on the premises of a nursing facility and that are predominantly physical or manual in nature, and
Note: The files on this page have been converted to PDF files. You will need the Adobe™ Acrobat ™ Reader to view the files. A short-cut is provided on the left in the blue column.
Note: While the HB2582 passed with an effective date of November 1, 2012, the law authorized staggered implementation through rulemaking. However, see below links to the revised barrier offenses for Nurse Aides and Nontechnical Services Workers, which are effective November 1, 2012. Effective dates for fingerprinting will be sometime after January 1, 2013, and will be established through rulemaking and after further notice. Please check back for updates on implementation dates and further training opportunities.
Revised Barrier Offense for Nurse Aides Effective November 1, 2012 (PDF)
Nurse Aide Training and Certification Rules, Chapter 677 (163K)
Excerpt from Nursing Home Care Act, Sections 63-1-1950.1 and 63-1-1951. (136K)
MAIL ADDRESS/PAYMENT OF FEES
Notice: Please click on "Verify a Nurse Aide is on the Registry" to verify certification status. If you need further assistance, please contact the Registry Staff at (405) 271-4085.
Notice: Effective July 1, 2008, nurse aides working private duty will no longer be able to use this employment for certification renewal. Nurse aides may contact the Nurse Aide Registry for retest information at (405) 271-4085.
Q: Where do I make a complaint about a nurse aide.
A: For Long Term Care Complaints e-mail firstname.lastname@example.org Q: Where can I view facility inspection reports?
A: View the related topic links below. Q: How long does it take for the Nurse Aide Registry to receive "overnight" Express Mail?
A: It is received and "signed for" by the Health Dept. Shipping and Receiving the next day. It then goes from Shipping and Receiving to Finance (if a payment is included). It is then forwarded to the Nurse Aide Registry. This process may take three to four business days. Q: Can I take an online (web-based)class for certification?
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