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***EFFECTIVE MARCH 19, 2020***
The Oklahoma Department of Health will suspend lobby services for the Nurse Aide Registry and Home Care Administrator (Protective Health Services) desk until further notice. During this time, all Nurse Aide Registry and Home Care Administrator staff will remain on site to fill e-mail, phone and mail requests. Contacts are shown at the bottom of the page.
******From Governor Stitt's Executive Order Filed March 17, 2020******
AMENDED EXECUTIVE ORDER 2020-07
7. All occupational licenses issued by any agency, board, or commission of the
State of Oklahoma that expire during this emergency shall be extended so long
as this Order is in effect. All occupational licenses extended during this Order
will expire fourteen (14) days following the withdrawal or termination of this
All certifications for long term care aides; home health aides; medication aides; developmentally direct care aides; residential care aides and adult day care aides which expire during this emergency order shall be extended so long as this order is in effect. These extensions during this order will expire fourteen (14) days following the withdrawal or termination of this Order.
NAR NO LONGER PRINTING CERTIFICATION CARDS
November 7, 2017
The Oklahoma State Department of Health (OSDH), Nurse Aide Registry (NAR), will no longer print and mail certification cards for initial certification or the renewal of nurse aide certification(s) in Long Term Care (LTC), Home Health Aide (HHA), Developmentally Disabled Direct Care Aide (DDCA), Residential Care Aide (RCA), Adult Day Care Aide (ADCA), and Certified Medication Aide (CMA) (including advanced CMA classifications).
Certified Nurse Aides can click on "Verify a Nurse Aide is on the Registry" to verify and print certification status. Employers are required to verify certified nurse aides status through the National Background Check Program and can also use "Verify a Nurse Aide is on the Registry" for their records.
Please contact our office at (405) 271-4085 if you are unable to verify a nurse aide certification or if you have questions about this practice.
Nurse Aide Training And Competency Evaluation Programs
The Nurse Aide Registry (NAR) is contracted by the Centers for Medicare and Medicaid Services to review and approve Nurse Aide Training Programs (NATP). Pursuant to the Code of Federal Regulations (CFR) at Title 42, Section (§) 483.151(b)(1)(iii), in all reviews other than the initial review, the State must visit the entity providing the program. The State may not grant approval of a NATP for a period longer than 2 years as specified in 42 CFR § 483.151(d).
Types of Nurse Aide Training Programs include:
Developmentally Direct Care
Certified Medication and Advanced Certified Medication
Adult Day Care and Assisted Living
Certified Medication Aide Training Program Resources
Certified Medication Aide Training
Curriculum for medication aides and advanced medication aides can be found in 310:677-13-4 Curriculum.
The basic certified medication aide training program shall include a minimum of forty (40) hours of combined classfroom and supervised practical training with a minimum of sixteen (16) hours of supervised practical training.
Learning the basic skills for a medication aide is an essential part of the student’s curriculum. The skills they learn will enable them to establish themselves in the clinical setting. The instructor must make sure every skill is taught and the student has been found proficient in the skill before the instructor and student date and initial beside the learned skill on the Skills Performance Checklist.
An approved training program may use the CMA Skills Performance Checklist as shown below:
FOR FACILITIES, CENTERS OR HOMES 310:677-13-7 (c). Skills and Functions.
The facility, center or home shall validate certified medication aide skills before the certified medication aide performs medication administration. the certified medication aides; skills shall be reviewed annually for performance competency.
Below please find a copy of a Certified Medication Performance Skills Checklist and a Medication Pass Worksheet which my be used by facilities to perform this annual review.
Certified Medication Aide Continuing Education Units
The attached sign-in sheet was offered by Anita Hasenmyer, Red River Technology Center, as a tool they have found useful in documenting the certification numbers of CMA/CEU attendees. The program uses the certification numbers to confirm the certification is current prior to issuing the CMA/CEU. Training Programs may use this form for a sign-in sheet for their students. Please do not mail hand-signed original form to Nurse Aide Registry.
Please mail in a typed form or letter with the information stated in OAC 310:677-13-12(d) as shown below (Title of Class, number of hours, name of student, certification number). Also, please show date of class.
OAC 310:677-13-12(d) An approved continuing education program shall submit to the Department within 30 days after the conclusion of a continuing education class the following information:
Oklahoma law provides that nurse aide training programs must include ten (10) hours of training in the care of Alzheimer’s patients.
63 O.S. ��? 1-1951(A)(3) The State Department of Health shall have the power and duty to determine curricula and standards for training and competency programs. The Department shall require such training to include a minimum of ten (10) hours of training in the care of Alzheimer’s patients;
The Code of Federal Regulations at 42 CFR ��? 483.152(b)(5), requires the curriculum of the nurse aide training program to include under care of cognitively impaired residents:
The Oklahoma Chapter of the Alzheimer's Association endorses the Barbara Broyles Alzheimer and Dementia Training Program for Nursing Assistants for nurse aide training programs. The linked curriculum may be freely adopted and incorporated into your curriculum. Please provide appropriate credit.
Long Term Care Training Program Resources
Oklahoma State Department of Health Approved Long Term Care Core Course and Skills and Procedures Performance Record:
Oklahoma State Department of Health Course Standards to Teach the Oklahoma Long Term Care Nurse Aide Training and Competency Evaluation Program and Skills and Procedures Performance Record for Long Term Care Aide Training Program: the linked documents provide the core curriculum and a skills checklist for the core skills and procedures detailed in the core curriculum for Oklahoma’s Long Term Care Nurse Aide Training programs. Please feel free to download and use in your training program.
Abbreviated Approved Long Term Care Performance Skills Check List Model: Please feel free to download and use. The skills on this model are the required skills. Please make sure that each skill is been taught and the trainee has been found proficient before dating and signing.
Long Term Care Curriculum Guideline: Please feel free to download and use. The curriculum guide contains all required curriculum for Long Term Care Training.
Notice of Change: OAC 310:677-3-5(c) An approved program shall notify the Department in writing before making substantive changes to the program.
Affirmation of Required 16 hours of training: OAC 310:677-11-4(a)(2) At least 16 hours of training in the following areas prior to any direct contact with a resident that is documented and signed by the nurse aide trainee.
The linked document addresses common questions submitted by training programs for long term care and medication aides.
Nurse Aide Registry
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