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CHANGE IN AGENCY PRACTICE REGARDING
DISTRIBUTION OF NURSE AIDE
CERTIFICATION RENEWAL CARDS
November 7, 2017
The Oklahoma State Department of Health (OSDH), Nurse Aide Registry (NAR), will no longer print and mail certification cards for initial or the renewal of nurse aide certification(s) in Long Term Care (LTC), Home Health Aide (HHA), Developmentally Disabled Direct Care Aide (DDCA), Residential Care Aide (RCA), Adult Day Care Aide (ADCA), and Certified Medication Aide (CMA) (including advanced CMA classifications).
Certified nurse aides will receive a certification card with their initial placement on the Nurse Aide Registry. This is the only certification card which will be mailed to the nurse aide. The card will give the date the aide was first certified and placed on the Nurse Aide Registry, but without an expiration date. It will state on the card, “Verify the status of certification at: http://nar.health.ok.gov ."
Certified Nurse Aides can click on "Verify a Nurse Aide is on the Registry" to verify and print certification status. Employers are required to verify certified nurse aides status through the National Background Check Program and can also use "Verify a Nurse Aide is on the Registry" for their records.
You can obtain another initial certification card if needed by submitting the Duplicate or Amended Nurse Aide Card Application, ODH Form 738, found on the Nurse Aide Registry website at: http://nar.health.ok.gov There is a $10.00 fee to re-issue the initial certification card for all certifications except Long Term Care, which is free.
Please contact our office at (405) 271-4085 if you are unable to verify a nurse aide certification or if you have questions about this practice.
Nurse Aide Registry Applications and Forms
Affidavit of Lawful Presence by Guardian of Person Making Application for a License, Permit or Certification
NOTE: Applications on this page have been converted to PDF files. You will need the Adobe™ Acrobat ™ Reader to view the files. A short-cut is provided on the left in the blue column.
IMPORTANT REQUIREMENTS FOR RENEWAL! The Oklahoma Taxpayer and Citizen Protection Act of 2007 requires anyone seeking a license, permit, or certificate to complete an affidavit of legal residence. One of the legal resident affidavit forms, linked below, must be completed and submitted to the Nurse Aide Registry with each nurse aide certification and/or recertification application. The relevant portion of the law may be found at Title 21 O.S. Section 1550.42.
Please make sure you you attach an Affidavit of Lawful Presence, work proof (Administrator's signature, W2, or pay stub), and sign the application. If you do not, your application will not be processed and you will be sent a problem letter.
This could postpone the time it takes to process your application timely!
Please read "How to Ensure Your Certification is Processed Timely before sending in your application. It will assist you in filling the renewal application completely.
Notification of Nurse Aide Abuse, Neglect, Mistreatment or Misappropriation of Property
ODH Form 718 (9K)
Q: May I fax or e-mail my application to the Nurse Aide Registry?
A: The Registry requests that all applications be mailed to the address on the top of the form, or dropped off on the 1st floor of the Oklahoma State Department of Health in Oklahoma City.
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