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Physicians Urged to Sign Up for Mandated ROVER Program

The Oklahoma State Department of Health (OSDH) urges Oklahoma physicians to sign up to electronically certify death records before the legislatively mandated deadline of July 1, 2017. (Oklahoma Statute 63, Section 1-317a.)

ROVER (Registering Oklahoma Vital Event Records) is a free, web-based program provided by the OSDH Vital Records Division. It can be easily accessed through Internet Explorer 6.0 or later. For document generation, it uses Adobe Acrobat Reader.

Records certified using ROVER are filed in half the time of paper records. The timely signing of a death certificate is necessary to complete the care for patients. Moreover, it helps the family to emotionally process the loss of a loved one and allows them to more quickly resolve any probate, insurance or other financial issues following a death, reducing potential financial hardships. It also allows OSDH and Centers for Disease Control and Prevention (CDC) to compile health data necessary to identify trends which direct future health policy.

Physicians can utilize their office support staff to complete the data entry into ROVER on their behalf. Once that is complete, the physician is required to briefly log-in, review and certify the record. The whole process should take less than five minutes and will prevent basic errors which require more time to correct once the record is filed. Both online and in-office training is available to physicians and any authorized personnel. All training material is provided at no charge by OSDH.

All physicians are reminded that Oklahoma State law requires death certificates be “filed with the State Department of Health within three (3) days of such death”.

 

Physicians and support staff may enroll in ROVER by e-mailing: AskRover@health.ok.gov or calling the ROVER Enrollment and Training Team at 405-271-5380.

 

                                  

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