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OSDH Privacy Notice
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This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
It is the policy of the Oklahoma State Department of Health (OSDH) to keep all of your medical and personal information confidential. We will only use or disclose your information for the following reasons:
We will share your medical information with other medical providers who are involved in your care (including hospitals and clinics), to refer you for treatment, and to coordinate your care with others. For instance, if you are getting maternity services from us, we will share your Protected Health Information (PHI) with the doctor who delivers your baby. We also participate in Electronic Health Information Exchanges, which may make your PHI available statewide and nationwide. In order to provide you with a continuum of health care services across program providers, OSDH also participates in a Master Person Index (MPI). You may at any time request in writing to be removed from the index. We will only authorize this information to be shared for your treatment purposes. For example, if you are in another city or state, it may be possible to share treatment information with a doctor who needs that information. If we use or disclose your psychotherapy notes, OSDH must obtain your written permission, unless the use is for treatment.
We may use and disclose PHI when it is needed to receive payment for services provided to you. For example, if you have Medicaid benefits or private insurance, we will release the minimum information necessary for the Medicaid program to pay us. OSDH utilizes the services of a health care clearing house to process payment for applicable services.
Health Care Operations
We will use and disclose PHI when it is needed to make sure we are providing you with good service. For instance, we may review your records in order to make certain quality service was given. We may also share PHI to a health plan for the plan’s Health Plan Employer Data and Information Set (HEDIS). For example, your insurance company may want to know if you have had immunizations in an effort to make improvements in their service and quality of care.
OSDH may contact you to provide appointment reminders. If you wish to receive communication through text or email, you will be given the opportunity to opt-in. If you select this primary form of communication, please remember to keep your information updated at OSDH.
OSDH is considered a “hybrid covered entity,” which means that only certain parts of the agency have health care components and others do not. This Notice and the rights outlined herein apply to only the parts of the agency that are health care components.
Other uses or disclosures of your PHI that may occur include:
We will share your medical information with other medical providers who are involved in your care to coordinate your care with others (such as emergency relief workers or others who can help in finding you appropriate health services). We can share your information (location, general condition, or death) as necessary to identify, locate and notify family members, guardians, or anyone else responsible for your care. For example, if it is Oklahoma State Dept. of Health (Rev 7-2018) ODH 303F necessary, we may notify the police, the press, or the public at large to the extent necessary to help locate, identify or
Any Other Use or Disclosure of Your PHI Requires Your Written Authorization
Under any circumstances other than those listed above, OSDH will ask for your written authorization before we use or disclose your PHI. Specifically, OSDH must obtain your written authorization for the use and disclosure of psychotherapy notes, marketing, and the sale of PHI. OSDH will not sell PHI without your written authorization. You can later cancel your authorization in writing and we will not disclose your PHI after we receive your cancellation, except for disclosures which were processed before we received your cancellation.
You have the right to:
Federal law requires the Oklahoma State Department of Health and its entities to:
For further information regarding this notice and your rights, or to report any complaints regarding privacy issues, contact:
HIPAA Privacy Officer
You may also report complaints directly to the Secretary of Health and Human Services at the following address:
Changes to privacy notice:
The OSDH reserves the right to revise this Privacy Notice effective for health information the OSDH already has about you as well as any information received in the future. We will provide you with a copy of the revised Privacy Notice at your next visit following the effective date of the revised Privacy Notice. In addition, you may ask for a copy of our current Privacy Notice any time you visit an OSDH facility for treatment or health care services. You may request translation or reading of this Privacy Notice. When possible, a written translation will be provided.
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