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Immunization Message Submissions for Meaningful Use
The Oklahoma State Immunization Information Service will be receiving submissions of immunization data from eligible hospitals and providers using the latest HL7 v2.5.1 VXU messaging specification which can be found at the following link: http://www.cdc.gov/vaccines/programs/iis/technical-guidance/downloads/hl7guide-1-5-2014-11.pdf. Additional information is available at http://www.cdc.gov/vaccines/programs/iis/technical-guidance/downloads/hl7-clarification-R6.pdf
OSDH has developed a new registration website for Public Health Meaningful Use measures and objectives.
Process for Submitting Test Messages to OSDH
1. To begin the process of submitting immunization messages, please review tutorial on how to register and then submit registration using the link* provided below.
* If you have previously submitted a registration to OSDH using the old registration form, please email MeaningfulUse@health.ok.gov to obtain login information. Please include the name of the facility registering, facility address, facility phone number and contact person listed on the previous registration. You will receive a response within two business days from an OSDH Meaningful Use team member with further instruction..
2. Once the registration form is received and processed, your registration will be placed in the queue with other registrations. You will be contacted by an OSDH representative to schedule the kickoff meeting. The kickoff meeting will be held via teleconference and you are required to include your vendor in the teleconference. Failing to include your vendor will require placing your registration back into the queue and the kickoff meeting will be rescheduled at a later date..
3. Communication during the testing period is conducted via email with occasional phone calls. If you have any additional questions, please refer to the FAQs or send an email to OSDH Meaningful Use.
Stage 2 alert: If you are participating in Stage 2, you are required to respond to any communication from the public health agency within 30 days. Failure to respond within two 30-day periods will result in failure of Stage 2 requirements.
Stage 1 vs. Stage 2
The following tables contain immunization requirements for stages 1 and 2.
The following tables detail the Public Health Stage 2 Immunization Objective:
For Providers Resending Second Stage 1 Meaningful Use Test Message for Failure.
The Oklahoma State Department of Health (OSDH) is encouraging all providers who have submitted a Meaningful Use (MU) Stage 1 test immunization or reportable disease laboratory result messages failing OSDH message validation to make the necessary system modifications and resubmit. With successful MU Stage 1 test message validation and secure messages transport capabilities, Oklahoma providers will be better prepared to meet attestation requirements for MU Stage 2.
If system modifications are not possible following a failed Stage 1 test message submission, the OSDH understands, for the purpose of meeting MU Stage 1 attestation requirements, a second message failure will occur. In the event that a provider has submitted one failed test message, makes no modifications to their system, and intends to submit a second test message for MU Stage 1 that will also fail, there is no need to submit the second test message to OSDH for validation.
Should you have any questions regarding attestation requirements for the EHR Incentive Program, please contact the appropriate agency below:
Medicare: contact information for CMS Region VI can be found at: http://www.cms.gov/RegionalOffices/Downloads/DallasRegionalOffice.pdf.
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