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Registering Oklahoma Vital Event Records

In 2005 the Oklahoma State Department of Health began work on a new system which would allow birth and death records to be registered electronically. Historically, these records were registered using paper and were often incomplete and contained numerous errors resulting in the need for amendments which are costly and frustrating to families and data providers alike. Certificates had to be hand delivered or mailed between hospitals, funeral directors, physicians and the vital records division resulting in significant delays before records were filed. In some cases, births and deaths remained unregistered for years due to the records not being submitted.

ROVER was launched in April 2009 and hospitals began registering births using the web-based system. Birth records were immediately found to be filed faster, more completely, and more accurately due to built-in edits.

In 2011, the death module was released to funeral directors. By Aug 2012, all funeral directors in Oklahoma and several in contiguous states were using the system. Vital Records has been working diligently to bring physicians onto the system and currently three out of five death records are registered by physicians who are using ROVER. For physicians who are not yet using ROVER, the process remains paper-based. Records certified by physicians using ROVER are filed in half the time compared to those in which a physician requires the funeral director to print the record to paper before certifying it.





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