Justin Giudice, Human Resources Benefits Manager
P.O. Box 11400
Oklahoma City, OK 73136-0400
Telephone: (405) 425-2871
Fax: (405) 425-7256
Tim Peters, Human Resources Management Specialist III
Phone: (405) 425-2541 Fax: (405) 425-7256
Alecia Reed, Human Resources Management Specialist III
Phone: (405) 425-7602 Fax: (405) 425-7256
As an employee of the Department of Corrections, you are a part of one of Oklahoma's largest organizations. A variety of benefits are available to all full-time employees, other than temporaries. Part-time employees are eligible for prorated benefits. The information listed is only a brief overview. If you have any questions concerning these benefits or other items listed, please feel free to contact your local Human Resources Management Specialist or Central Personnel.
Each employee of the State of Oklahoma is provided a benefit allowance each month to pay for the mandatory core insurance benefits outlined below.
Core benefits include:
- Health/Dental Insurance - Depending on geographic location, several plans may be available. The cost of each plan varies according to the provider.
- Basic Life Insurance - Includes a $20,000 life insurance policy. If the employee's death is a result of an accident, that amount will double to $40,000. Additional coverage is available at extra cost.
- Disability Insurance - Short and long-term disability is provided to employees when off work due to a qualifying event. Disability coverage pays 60 percent of the employee's salary up to a maximum dollar amount.
Employees are allotted a specific amount each month above their base salary rate to "purchase" core benefits. The benefit allowance is higher for employees who also have dependent coverage.
If the cost of the Employee's selections total less than the monthly allotment, the remaining money is included as taxable income in the employee's take-home pay. If the selections total more than the benefit allowance, the employee must pay the difference.
Maximize your insurance benefits with these payroll options:
- Premium Conversion - Employees may elect to pay for qualifying mandatory and optional coverage before taxes are deducted, lowering their taxable income.
- Reimbursement Accounts - Employees may set aside money from their paycheck before it has been taxed to pay for planned expenses, such as medical deductibles and child care expenses.
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Leave Programs (see also agency policy OP-110355)
A variety of leave options are available for state employees as outlined below:
- Annual Leave — Annual leave is accrued based upon years of continuous service and is utilized for vacations, personal business, and time off not covered by other paid or holiday provisions.
|Years of Cumulative Service
||Accrual Rate Per Year
|Less than 5 years
||15 days per year
|5 through 9 years
||18 days per year
|10 through 19 years
||20 days per year
|20 years and over
||25 days per year
- Sick Leave — Sick leave is to be used when an employee is unable to work due to illness or injury, or for medical, dental, or optical examinations or treatment. Full-time employees accrue 15 days per year. There is no accumulation limit.
- Family Medical Leave — Employees with at least 12 months of service who have worked at least 1,250 hours in the preceding 12 months may take family leave, not to exceed 12 weeks in a 12 month period for qualifying events. Family leave is deducted from existing leave balances or may be taken as leave without pay.
- Leave Sharing — Permanent employees with more than 12 months of service who have exhausted accrued sick and annual leave and are absent from work because they suffer from, or have a relative or household member who suffers from, a serious, extreme, or life threatening illness or injury, and who are eligible for family leave, are eligible to receive annual or sick leave donated by state employees.
- Military Leave — Employees are eligible for paid military leave for a period of 30 days per federal fiscal year when ordered to military duty or service.
- Organizational Leave — Qualifying employees are entitled to take leave with pay up to three days a year to attend meetings of job-related professional organizations of which they are a member.
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Longevity payments will be made in accordance with the statutory Longevity Pay Plan and may be paid in conjunction with main payroll for the month of the employee's anniversary date.
|Total Years of Service
|At least 2 years, but less than 4 years
|At least 4 years, but less than 6 years
|At least 6 years, but less than 8 years
|At least 8 years, but less than 10 years
|At least 10 years, but less than 12 years
|At least 12 years, but less than 14 years
|At least 14 years, but less than 16 years
|At least 16 years, but less than 18 years
|At least 18 years, but less than 20 years
|At least 20 years
For every additional 2 years over 20, $200 will be added to the $2,000
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For full and part-time employees, a retirement plan is provided for the purpose of providing lifetime benefits. The benefits in the plan are paid in addition to any supplemental benefits received from social security.
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- Training — All employees, other than temporary, are provided pre-service and ongoing in-service training. The department's training professionals deliver both pre-service and in-service training and staff development programs which prepare employees for the responsibilities of their new positions, to acquire the skills and knowledge required for excellence and career advancement, and to assume leadership positions in the department.
- Credit Union Membership — The Oklahoma Employees Credit Union offers membership to all Department of Corrections Employees.
- Productivity Enhancement Program – All employees, other than temporary, are eligible to compete for recognition, which may include a cash award of up to $10,000, through the submission of proposals by which the department can improve work efficiency or which results in operational cost savings. For more information, call (405) 425-2511.
- Voluntary Payroll Deductions -- Payroll deductions are available for all employees to a variety of insurance organizations and unions/associations. Check with your personnel representative for the latest listing.
- Charitable Contributions -- All employees, other than temporary employees, can contribute through payroll deductions to a variety of fully accountable private nonprofit, social, health, and welfare charitable organizations.
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Survivor Benefits Information Summary
Below, you will find information concerning the most common survivor benefits as well as the respective benefit agency’s contact information. Any required forms sent from a benefit agency to a beneficiary(ies) must be completed and submitted to an ODOC facility/unit Personnel representative, the central Personnel or the sending agency, as soon as possible. Upon receipt of completed forms and a certified death certificate, benefits distribution will begin.
- Final Paycheck: All wages owed to the employee will be paid to the designated beneficiary. If a beneficiary for wages has not been named, the final wages, not to exceed $3,000, will be paid to any surviving spouse, or if no surviving spouse, to any dependent children or their guardians in equal shares. Any final wages more than $3,000 will be distributed after any legal action (40 O.S. § 165.3a).
- Health Insurance: All coverage in effect at the time of the employee’s death will remain in effect through the end of the month in which the employee passed away. COBRA benefits are available for all eligible dependents; details will be sent to the surviving dependents within 45 days. Additional questions may be directed to the Employees Group Insurance Division (EGID) toll-free at 1-800-752-9475.
- Life Insurance: A death claim form will be mailed to the named beneficiary(ies) by OSEEGIB. Once OSEEGIB receives the certified death certificate and the completed death claim form, the life insurance claim will be forwarded to EDS Administrative Services for processing. To check the status of the claim, you may contact EDS Administrative Services, toll-free at 1-800-782-5218.
- Retirement: Notification of an employee death is sent from the central Personnel Benefits Unit to Oklahoma Public Employees Retirement System (OPERS). Beneficiary(ies) will receive an information packet from OPERS. The packet should provide answers to the most commonly asked questions. Additional questions may be directed to OPERS toll free at 1-800-733-9008.
- Deferred Compensation: Notification of an employee death is sent from the central Personnel Benefits Unit to Soonersave. If the deceased employee participated in the SoonerSave program, the named beneficiary(ies) will be contacted by SoonerSave. Inquiries may be directed to SoonerSave, toll-free at 1-800-733-9008.
- Final Longevity Payment: The proportionate share of any longevity payment which may have accrued as of the date of death of an eligible employee shall be made to the designated beneficiary or the surviving spouse. (74 OS Section 840-2.18).
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Additional Benefits Links