VOCA 2018 Request for Funding Proposal Information
Click Here to Apply: OKGrants 2018 VOCA
2017 VOCA Board Decisions
Sample VOCA Grant
VOCA Federal Program Guidelines (effective Aug. 8, 2016)
What’s New for 2018
Chart of Accounts
VOCA 2018 Certified Assurances for the 2018 Application
2017 VOCA Financial Training
2015 DOJ Financial Guide (current as of December 2017)
Methods of Administration
2017 Subgrant Award Report Training (SAR)
2017 Performance Measure Tool (PMT) Training
2017 VOCA Victim Assistance Subgrantee Data Tracking Template
VOCA Employee Certification Form (must be completed every six months)
Project Income Report
Property Inventory Form
VOCA Request for Check Form (DA offices only)
2015 Crime Statistics
Click Here for Link to OKGrant Website to Apply for VOCA Funding
Click Here for the DAC Subgrantee User Manual for OKGrants
VICTIMS OF CRIME ACT (VOCA)
The Crime Victims Assistance Grant Program is a result of the Victims of Crime Act (VOCA) signed into law by President Ronald Reagan on October 12, 1984. The Act created the Crime Victims Fund which is financed through fines and assessments on criminals at the federal level. No tax dollars go into the Fund.
VOCA Assistance Grants are dispersed through the Office for Victims of Crime, U.S. Department of Justice and are awarded to each state and several territories based on a specific formula. States are then responsible for subgranting the money to approved applicants in order to help finance their crime victim service programs. Applicants may include non-profit agencies, state and local government agencies, and American Indian Tribes. The District Attorneys Council is the State Administering Agency (SAA) for the VOCA Grant.
In Oklahoma, a nine-member Victims of Crime Act Board makes the funding decisions. Click here for a list of the current board members.VOCA funds are awarded yearly on a competitive basis. Pursuant to the Victims of Crime Act, the VOCA Board must give priority to applicants serving victims of sexual assault, domestic violence, child abuse and unserved/underserved victims. Federal regulations require that each of these service areas receive a minimum of 10% of the total grant funds.
In order for applicants to be eligible, the applicant must be a non-profit agency, a local government, a state government, or an American Indian Tribe. In addition, the applicant must certify funds will only be used for direct victim services; and, provide a 25% cash or in-kind match. American Indian Tribes have a 5% match requirement. Click here for a detailed description of the eligibility requirements and allowable costs under the VOCA grant.
Requests for Proposals (RFPs) are e-mailed and mailed to current subrecipients, DA Offices, Police Departments and Sheriff’s Offices, Native American Tribes, CASAs, and any other agencies that have requested to be placed on the mailing list. VOCA Applications are available through OKGrants.
VOCA applications are due. Applications received after the deadlines are automatically denied by the VOCA Board.
Grants are reviewed by VOCA Grant Monitors for accuracy. Grant Monitors prepare funding recommendations to the Board
The VOCA Board (comprised of 9 members) meets for three days. The first two days allows subrecipients to be heard for questioning. The third day is when the Board makes the actual funding decisions.
Financial Meetings are held at DAC. All grantees are required to attend one financial meeting either in person or via webinar, as required. New subrecipients are required to attend in-person the first two years of funding. Purchase Orders for each grant are created through the People Soft system. Subawards are entered in the Grant Project Module for billing and tracking of each separate Federal contract.
VOCA grant cycle begins. Subrecipients must accept the award through OKGrants prior to the beginning of the grant cycle.
First draw down requests are by subrecipients through OKGrants. This request is made by completing and submitting the Monthly Funds Request (MFR) form in OKGrants. This form must be submitted by the 15th of each month thereafter in order to receive reimbursement of grant expenditures
End of first quarter. Financial Quarterly Reports are due to DAC by January 15th. Performance Measures reports are due by January 30th. The Subgrant Award Report (SAR) is due by December 31st also and may be updated, as needed, throughout the project period.
End of second quarter. Financial Quarterly Reports are due to DAC by April 15th. Performance Measures reports are due by April 30th.
End of third quarter.
Financial Quarterly Reports are due to DAC by July 15th. Performance Measures reports are due by July 30th
End of fourth quarter. The VOCA grant period ends.
The final Financial Quarterly Report is due October 15th, provided their are no encumbrances left outstanding that may have been encumbered late in September that were not paid prior to September 30th. The Final Performance Measures report is due for quarter ending September 30th on October 30th.
If necessary, subrecipients may be granted up to 90 days past the grant end date to complete obligations and reports to close out the grant.
VOCA SUBRECIPIENTS CLICK HERE FOR FORMS and FINANCIAL GUIDE.
For other grants available through the District Attorneys Council, click here.
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Oklahoma District Attorneys Council
Oklahoma Crime Victims Compensation Board
421 NW 13th, Suite 290
Oklahoma City, OK 73103