Business Application Services (CORE) Financials - News

Key Documents

Higher Education Payroll Processing and Reporting Project

• Bulletins (links open in new window)
  • Higher Education Payroll Processing - 500 Misc File
  • Information for Higher Education Employer Processing and Reporting
  • Updated PFT Processing Account Information
• Documents
  • 1095C Data Layout (.xlsx, 23 KB)
  • 1095C Multiple List Data Layout (.xlsx, 20 KB)
  • 485xxx Accounts for Statewide Accounting Manual Appendix 3 (.xlsx, 11.6 KB)
  • 500 MISC Higher Ed Payroll Issue File(.docx, 4 pp, 29 KB)
    Note: Beginning with payrolls effective January 2016, Higher Education institutions will be required to use the 500 Misc file.  The 500 Misc file layout contains detailed information for employee payroll records that will be sent to the State Treasury for payroll processing. If you have any questions regarding the file layout, please contact Diedra O'Neil at diedra.oneil@treasurer.ok.gov or 405-522-4256.
  • 585xxx Accounts for Statewide Accounting Manual Appendix 4 (.xlsx, 12.2 KB)
  • Class 789 Reconciliation Tips (.docx, 8 pp. 426 KB)
  • EFT Participants Load Record Layout (.xlsx, 14 KB)
  • Example OpenBooks File (.txt, 2 KB)
  • Example PFT (.xlsx, 15 KB)
  • Example PFT dat file (.txt, 2.5 KB)
  • Example Payroll Claim (.docx, 1 p, 132 KB)
  • Example Payroll Claim (.xlsx, 14 KB)
  • Higher Ed Agencies Number & Name (.pdf, 1 p, 25 KB)
  • Higher Ed PFT Text Files (.txt, 1 p, 3 KB)
  • Higher Ed Payroll Data Examples - Current and Future (.xlsx, 18.6 KB)
  • Higher Ed Process Flowchart (.pdf, 2 pp, 119 KB)
  • Higher Ed Processing Reporting FAQ (.pdf, 6 pp, 237 KB)
  • Higher Ed Reporting Checklist (.pdf, 1 p, 73 KB)
  • Higher Ed Retirement Information (HTML)
  • Higher Ed Reversal Payroll Fund Transfers (.docx, 1 p, 15 KB)
  • Higher Ed T-Accounts for Payroll (.xlsx, 24 KB)
  • Miscellaneous Return Items Processes (.docx, 4 pp, 129 KB)
  • Number of Employees on Agency Payroll by Agency Number (.pdf, 1 p, 47 KB)
  • OMES FORM 301JE System Access Request (.doc, 3 pp, 78 KB)
  • OMES FORM 301JE System Access Request (.pdf, 3 pp, 67 KB)
  • OST Online User Form
  • OST ACES Access Attachment A
  • OST Maintain Banking Data Access Attachment G
  • OTC Annual Employees File EXAMPLE (.txt, 1 KB)
  • OTC State Employee File Layout (.xlsx, 14 KB)
  • OpenBooks File Layout (.xlsx, 12 KB)
  • OpenBooks Info (.xlsx, 57 KB)
  • PFT Account Codes (.xlsx, 22 KB)
  • PFT Effective CY16 (.pdf, 1 p, 56 KB)
  • Sample Federal Tax Payment Worksheet (.xlsx, 16.5 KB)
  • Secure File Transfers Naming Conventions (.pdf, 1 p, 72 KB)
  • State Tax Payment Requirements (.docx, 1 p, 13 KB)
• Links (open in new window)
  • Affordable Care Act Tax Provisions for Large Employers
• Webinar (links open in new window)
  • Higher Education Q&A Session, July 8, 2015 – Overview
    • Q&A PowerPoint July 8, 2015
    • Session #1 Script Highlights - Q&A
  • Higher Education Q&A Session, Aug. 5, 2015 - PFT and 500 Misc Files
    • Q&A PowerPoint Aug. 5, 2015
    • Session #2 Script Highlights - Q&A
  • Higher Education Q & A Session, Aug. 19, 2015
    • Q&A PowerPoint Aug. 19, 2015
    • Session #3 Script Highlights - Q&A
  • Higher Education Q & A Session, Sept.  4, 2015 – ACA Payroll
    • Q&A PowerPoint Sept. 4, 2015
    • Session #4 Script Highlights - Q&A
  • Higher Education Q&A Session, Sept.  16, 2015 – Project Update
    • Q&A Session, Sept. 16, 2015 - Project Update
    • Session #5 Script Highlights - Q&A
  • Higher Education Q&A Session, September 30, 2015 – ACA Reporting for 2015
    • Q&A Session, Sept. 30, 2015 - HCA
    • Session #6 Script Highlights - Q&A
  • Higher Education Q&A Session, Oct.14, 2015 – Project Update and Other Information
    • Q&A Session, Oct. 14, 2015 - Project Update
    • Session #7 Script Highlights - Q&A
  • Higher Education Q & A Session, October 28, 2015 – Project Update, Vendor File Interface, OpenBooks & OTC Reporting
    • Q&A Session, Oct. 28, 2015 - Project Update and Other Information
    • Session #8 Script Highlights - Q&A
  • Higher Education Federal Tax Payments, General Ledger and Accounts Payable Training, Nov. 3, 2015
    • Training PowerPoint Nov. 3, 2015
  • Higher Education Project Update, Federal Tax Payments, Remote Print Testing (video not available)
    • Q&A Session, Nov. 10, 2015 – Project Update, Federal Tax Payments, Remote Print Testing
    • Session #9 Script Highlights - Q&A
  • Higher Education Q & A Session, Nov. 23, 2015 – Project Update, User Acceptance Testing, Security Forms, Open Forum
    • Q&A PowerPoint Nov. 23, 2015
  • Higher Education Q & A Session, Dec. 2, 2015 – Project Update, User Acceptance Testing, ACA Information
    • Q&A PowerPoint Dec. 2, 2015
    • Session #11 Script Highlights – Q&A
  • Higher Education Q & A Session, Dec. 9, 2015 – Project Update, ACA Reporting and OpenBooks
  • Higher Education Q & A Session, Dec. 15, 2015 – OESC New Hire Reporting, Child Support & ACA
  • Higher Education Training Session, Feb. 22,  2016 - PFT Reversals, OTC Requirements, Class Fund 78900
    • Session #14 Script Highlights - Q&A
    • Training PowerPoint Feb. 22, 2016

• Financials Update Buzz

  • Milestone Map
  • COR452 Delta Information
  • 9.2 Financials Upgrade BUZZ! (links open in new window)
    • Dec. 15, 2014
    • Dec. 4, 2014
    • Dec. 1, 2014
    • Nov. 24, 2014
    • Nov. 20, 2014
    • Nov. 18, 2014
    • Nov. 14, 2014
    • Nov. 7, 2014
    • Oct. 31, 2014
    • Oct. 24, 2014
    • Oct. 17, 2014
    • Oct. 10, 2014
    • Oct. 3, 2014
    • Sept. 26, 2014
    • Sept. 19, 2014
    • Sept. 11, 2014
    • Aug. 29, 2014
    • Aug. 22, 2014
    • Aug. 15, 2014
    • Aug. 8, 2014
    • July 25, 2014
    • July 10, 2014
    • June 26, 2014
    • June 12, 2014
    • May 30, 2014
    • May 13, 2014
    • April 23, 2014
    • April 9, 2014
    • March 20, 2014
    • March 6, 2014
  • Videos (links open in new window)
    • Demo: 9.2 Navigation
    • Budget Search Detail
    • New Information Icon
    • Incomplete Voucher
    • Create ePro Requisition
    • Creating Accounting Entries for Regular Deposits in 9.2

• Accounts Payable

  • PCard Scheduled Pay Cycle (opens in new window)
  • Accounts Payable 8.9 - Finalizing Vouchers (.doc, 2 pp, 31.5 KB)
  • Accounts Payable/General Ledger Queries (.pdf, 2 pp, 58.1 KB)
  • Financial Reports
  • Revised Print Voucher Report (.pdf, 4 pp, 66.6 KB)

  General Ledger

  • Financial Reports

  Purchasing/Procurement

  • Alpha Items (.xls, 422 KB)
  • Correcting an Amount Only Purchase Order (.pdf, 7 pp, 190 KB)
  • Create a Release from a Statewide Contract (.pdf, 17 pp, 1.28 MB)
  • Dispatch Purchase Orders by Batch (.pdf, 10 pp, 296 KB)
  • Financial Reports
  • Negative Number Assigned to an Unsigned Field (.doc, 1 p, 194 KB)
  • Purchase Order/Requisition - Closing Instructions to be used in conjunction with COR131 PO Closing Manual (.pdf, 14 pp, 408 KB)
  • Purchase Order Change Order History Report (.doc, 9 pp, 380 KB)
  • Purchasing Quick Tip for Creating TBD Distribution Lines: PDF (7 pp, 316 KB) | Word (7 pp, 392 KB)
  • Outstanding Encumbrance Report with Project Data (.doc, 6 pp, 446 KB)
  • Vendor Registration Screen Shots (.ppt, 30 slides, 20.8 MB) 

  Purchasing How To

  • Cancel PO's, Requisitions, RFQ's (.doc, 8 pp, 283 KB - Issued: Oct. 27, 2011)
  • Purchase Order Change Orders (.doc, 19 pp, 987 KB - Issued: Nov. 1, 2011)