Frequently Asked Questions: Supervision
Q: How long does it take to approve a supervision agreement once I have applied?
A: For new applications/reapplications, supervision agreements will take no less than 6 weeks for approval. For changes in supervisors or locations, please allow up to 2 weeks.
Q: Why do you need my place of employment?
A: Supervision agreements are approved both for the supervisor and the location of supervision.
Q: Which forms do I submit if I am changing locations?
A: If you change locations, you must resubmit all three forms. Even if your primary supervisor is the same. The paperwork must match the new location.
Q: How may I submit my forms?
A: Evaluations may be submitted by mail, email or fax. Please do not send duplicate paperwork, only submit it once. Please keep dates/times of when materials were sent to help the Board verify whether or not we have in fact received your paperwork.
Q: When are the evaluations due?
A: Please submit your evaluations every 6 months to ensure that hours reported are credited and that all totals match. Failure to timely submit your hours will cause processing delays.
Q: Does my on-site supervisor need to consult with my approved supervisor?
A: The primary supervisor must meet with the on-site supervisor at least once in a 6 month period and document the meeting on the Evaluation of Supervised Experience Form. If the primary supervisor is the on-site as well, be sure to list this on the form. (Just write “Same” in the space provided.)
Q: Is my exam period the same as my supervision period?
A: The two year test eligibility period is a separate requirement from the five year supervision requirement.
Q: If I didn’t provide services do I need account for that time?
A: You must explain any gaps in your supervision. You can send a written explanation with your hours, signed by you and your supervisor or document the gaps clearly on the supervision log.
Q: When can I begin accruing my hours?
A: You cannot begin supervision until you have received an approval letter from the Board. This includes each time a change is made, i.e change in location, primary or on-site supervisor.
Q: Can I have more than one supervisor or be approved to work at more than one location?
A: You may have more than one approved supervisor or job location; however, you must submit all three pages for each supervisor and/or job location.
Q: If I have more than one supervisor, how do I document my time?
A: If you are accruing time with more than one approved supervisor, then you need to document the blank areas (where you met with the other supervisor) using zeros or an explanation in the blank areas. You can document this the same way on each form. You may also submit one form with both supervisors' signatures.
Q: How do I document my time to ensure I get full credit for my hours?
A: The evaluation forms should always reflect accurate hours. Always document the hours you actually accrued, the staff at the agency will determine the number of hours you be credited for.
Q: If I don’t receive supervision one week, how do I makeup the time?
A: Hours cannot roll over from week to week; missed supervisor hours cannot be "made-up".
Q: If I change locations, and fail to notify the Board. How do I get the approval backdated?
A: If you have no approval for a supervisor and/or location on file, the hours you accrue will not count; approvals cannot be backdated.
Q: Who is responsible for filling out the evaluations and submitting them to the Board?
A: Supervision is a joint responsibility between the supervisor and supervisee.
Q: If I have completed my supervised experience hours do I need to continue with weekly supervision?
A: If a supervisee completes their supervised experience hours they must remain under supervision. They should also continue to receive supervision on a weekly basis.
Q: If I am no longer supervising a candidate, should I notify the Board?
A: If you are no longer seeing a supervisee, please notify the Board immediately. If we are not notified your agreement remains approved and all supervisor requirements will remain your responsibility.
Q: If I have accrued 3,000 hours and I have passed my exams, do I need to receive weekly supervision?
A: Supervisees must remain under supervision until they are licensed. To become licensed all evaluations must be submitted and the Board must vote to approve your status change from "candidate" to "licensee".
Q: If I need to make a change to the evaluation after it is submitted what do I do?
A: Once the evaluation is submitted, you cannot change the evaluation.