The purpose of the statement is to inform visitors to the Oklahoma Board of Architects Web site about the collection and use of personally identifiable information.
Definition of Personally Identifiable Information
For the purposes of this statement "personally identifiable information" means any information relating to an identified or identifiable individual who is the subject of the information.
Oklahoma Board of Architects is the sole owner of the information collected through the use of the Web site or online applications offered via the Web site.
While it is not customary to require personal information to visit the Board of Architects? Web site or to download general information, this information may be requested to provide specialized services. Such information is handled as it would be on an in-person visit to the Board of Architects office.
The IP (Internet Protocol) numbers of computers (servers) used during a visit to the Oklahoma Board of Architect site are noted to enable statistical analysis of the Web site. No personally identifiable information on individuals is associated with this IP information.
Access to Personally Identifiable Information
Access to personally identifiable information in public records at state and local levels of government in Oklahoma is controlled by Oklahoma law.
Use of E-mail Addresses
E-mail addresses obtained as a result of a request to the Board of Architects? site will not be sold or given to private companies. The information collected is subject to the access and confidentiality provisions of Oklahoma Code and federal law. E-mail or other information requests sent to the Board?s Web site may be maintained to respond to the request, forward that request to the appropriate agency, or to provide valuable user feedback to assist in improving the site.
The Oklahoma Board of Architects takes every precaution to protect personally identifiable information. When you submit sensitive information via the Web site, your information is protected both online and off-line.
Data Security and Quality
The Oklahoma Board of Architects is committed to data security and quality of personally identifiable information available either from or collected by the Web site, and has taken reasonable precautions to protect personally identifiable information from loss, misuse or alteration. Any third parties responsible for this information are committed to the same principles, and also are required by contract to follow the same policies and guidelines as the state of Oklahoma in protecting this information. Unless otherwise prohibited by state or federal law, rule or regulation, the individual is granted the ability to access and correct personally identifiable information whether or not the information inaccuracy was accidental or by created unauthorized access.
When you are asked to enter sensitive information (such as a credit card number), that information is SSL encrypted, which provides a high level of security for the transfer of that information. While on a secure page, such as the billing section of license renewal form, the lock icon on the bottom of Web browsers such as Netscape Navigator and Microsoft Internet Explorer becomes locked, or open, when you are just "surfing".
While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect your information off-line. All of your information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personally identifiable information. Furthermore, ALL employees are kept up-to-date on our security and privacy practices. Any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure your information is protected. Finally, the servers that store personally identifiable information are in a secure environment, in our offices in a locked room.
Correcting/Updating/Deleting Personally Identifiable Information
If your personally identifiable information changes (such as zip code, phone, email or postal address), we provide a way to correct or update this information. By logging onto the Web site you may amend your personal information in the Licensing section or you may contact the Board of Architects at P.O. Box 54340 Oklahoma City, OK 73152, or call 405.949.2383
This Web site contains links to other sites. Please be aware that the Oklahoma Board of Architects is not responsible for the privacy practices of other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site.
Oklahoma Board of Architects
P.O. Box 54340
Oklahoma City, OK 73152