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"Purchase orders made by state and local education agencies should include language that requires publishers to submit NIMAS-conformant files to the NIMAC for each specific title purchased, or provide assurances that they have already done so. Contract language must also ask publishers to use the MathML3 Structure Guidelines recommended by the NIMAC. MathML3 structure increases the accessibility of math and science textbooks. Contracts for purchase of digital instructional materials should also include the requirement that the materials be accessible to individuals with print disability. By including specific language in purchase contracts, education agencies obligate publishers to submit source files to the NIMAC, helping to ensure that students with print disabilities who are on IEPs receive appropriate accessible versions of educational materials in a timely manner. For more information about MathML3 and NIMAS formats visit www.aem.cast.org. Sample contract language is included below and can also be found at okabletech.okstate.edu/AEM.html.
Recommended contract or purchase order language for print materials (textbooks and related core instructional materials): By agreeing to deliver the materials marked with “NIMAS” on this contract or purchase order, the publisher agrees to prepare and submit, on or before ___/___/_____ a NIMAS fileset to the NIMAC that complies with the terms and procedures set forth by the NIMAC. The publisher also agrees to mark up materials eligible for NIMAS submission that contain mathematical and scientific instructional content by using the MathML3 (refer to latest applicable version) module of the DAISY/NIMAS Structure Guidelines as posted and maintained at the DAISY Consortium web site (http://www.daisy.org/z3986/structure/SG-DAISY3/index.html). Should the vendor be a distributor of the materials and not the publisher, the distributor agrees to immediately notify the publisher of its obligation to submit NIMAS filesets of the purchased materials to the NIMAC. The files will be used for the production of specialized formats as permitted under the law for students with print disabilities. For additional information about NIMAS: http://aim.cast.org/collaborate/NIMASCtr. For additional information about the NIMAC: http://nimac.us.
Contract or purchase order language for digital instructional materials (commercial & open education resources): Vendor represents that the digital instructional materials delivered under this contract or purchase order conform to, at a minimum, the standards for accessibility as set forth in— Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794d), and its implementing regulations (36 C.F.R. § 1194), or Web Content Accessibility Guidelines (WCAG) 2.0 (minimum of Level AA conformance). Should any portion of the materials not conform to the aforementioned standards of accessibility, vendor agrees to provide a written explanation of the reason for non-conformance. Submission of a complete Voluntary Product Accessibility Template (VPAT) will satisfy the requirement to provide a written explanation. Vendor further agrees to provide alternative means for access to the instructional materials during the period of non-conformance to students who may qualify in accordance with the Act entitled “An Act to provide books for the adult blind” approved March 3, 1931 (2 U.S.C.135a)."
For additional information about the NIMAC, please refer to: http://nimac.us