Small Grant Support for Schools
Application Preview

For your convenience, the Oklahoma Arts Council has provided a “preview” of the Small Grant Support for Schools Application. Please remember that to actually submit an application or a final report, applicants must login to the e-grant system.

Remember each narrative response is limited to 4000 characters. Narratives over the 4000 character limit will not be saved due to programming limitations of the database. To avoid frustration with this limitation, OAC strongly recommends formulating your response in a word processing program which will allow spell check and character counts. After proofing your responses copy and paste the responses into the required application narratives. DO NOT use bullets, underlining, italics, etc as this adds to the overall character count total.

Are you a first time applicant?  If so, please contact the Arts Council prior to beginning your application at 405-521-2931.

General Information:

1. Name and Address of School
2. Federal Identification Number
3. State Senator
4. State Representative
5. US Congressional District
6. Name of Authorizing Official
7. Title of Authorizing Official
8. DUNS number (MORE INFORMATION)

Contact Information

• Name and Address of two different contact persons
• The first contact should be your Principal or Superintendent

National Endowment Reporting Requirements
Most of these questions are drop-down boxes which will be provided on the actual application and are required by the federal government for reporting purposes.

1. Select the best code to indicate how much, if any of the arts organization's activities to be funded meet this definition: An organized and systematic educational effort with the primary goal of increasing an identified learner's knowledge of and/or skills in the arts with measurable outcomes.
2. Accessibility: Is this project specifically designed just for persons with disabilities?
3. International: Will the funding assist in supporting artistic fees for foreign artists visiting the USA?
4. Presenting/Touring: Will this funding allow the recipient organization to either host/present works originating outside of the applicant community or support the organization’s artists to tour to different areas?
5. Youth at Risk: Will this funding be primarily used to serve at-risk youth? Include arts-related intervention programs (for violence, drug/alcohol abuse and crime) as well as other creative programming specifically involving at-risk youth as primary project participants or beneficiaries.
6. Older Adults: Will this funding provide creative programming involving older adults as the primary project artists, participants or beneficiaries?
7. Health/Healing: Will this funding include activities using the arts specifically to promote good physical or mental health or to aid in healing?
8. Cultural Heritage Tourism: Will this funding specifically involve activities that promote cultural events specifically to tourist populations and/or use the arts as traveler destination?
9. Select the ONE code that best describes the art form of the proposed activities of the recipient organization(s).
10. Select the ONE code that best describes the proposed activities of the recipient organizations.
11. If the majority of the activities are intended to involve or act as a clear representation of the cultural traditions of one particular group, or deliver services to designated population please select that code from the list, otherwise choose No Single Group.

General Project Information

1. What is the Title of this project?
2. What is the Beginning Date of your project?
3. What is the Ending Date of the project?
4. Does your school site have a fine arts educator?
5. If so, what disciplines are offered? (i.e. visual arts, music, drama, dance)
6. Please estimate the total number of individuals that will be directly involved in the project as artists, non-artist project participants or audience members between the grant or project start and end dates.
7. Please estimate the total number of children and youth (under18) benefiting directly from the project. This figure should reflect a portion of the total number reported in the previous "individuals involved" question.
8. What are the age ranges and/or class designation of the participants?
9. List the total number of hours of arts instruction anticipated per student.
10. Please estimate the total number of artists directly involved in providing art or artistic services specifically identified with this project. Include living artists whose work will be represented, regardless of whether the work is provided by the artists or by an institution.
11. How many of these artists are on the Oklahoma Arts Council's Teaching Roster?
12. How many of these artists are on the Oklahoma Arts Council's Oklahoma Touring Roster?
13. How many teachers will receive training in arts curriculum development and/or specific arts discipline areas?
14. Please estimate the total number of volunteers directly involved in the project.
15. Please enter the total number of community partners that will be involved with this project.
16. List the name(s) of community partners and the type of partnership (for example: financial, in-kind, planning, site, etc.)

Project Design

1. Provide a brief description of the overall arts program including specific projects and active engagement (hands-on) components that participants will experience.
2. How is this project connected to the school's arts education curriculum?
3. Please discuss the methods used to determine the age and developmental appropriateness of the instruction/activities.

Artistic Quality, Educational Merit and Project Evaluation

1. Discuss the methods used to ensure a quality arts experience (please include process for artist selection, development of curriculum and planning process.)
2. List the artists and their specified arts discipline.
3. List the Arts Learning goals and how these goals will be met through national and/or state Arts Education standards.
4. List the methods of measurement used to evaluate the learning process of the students. Discuss how the results of the assessment will be utilized.

BUDGET NOTE:  Your total expenses must equal your total income.

Budget - Expenses

1. Outside Administrative costs directly associated with this project. (non-school personnel)
2. Outside Artist Fees (non-school personnel)
3. Travel expenses directly related to the cost of this project. OAC funding CAN NOT be used to support travel outside of the state of Oklahoma.
4. TOTAL cost of Materials and Supplies:
5. Line item each supply/material cost, for example: paint $20, brushes $50 etc.
6. Publicity or marketing expenses to promote this project.
7. Any Other Expenses not already listed.
8. Itemize other expenses. The total of these expenses must equal the amount listed in the budget item above.
9. In-Kind Expenses or total value of goods and services that are donated specifically for this project.
10. Line item each In-Kind good and/or service donated with value of each item. For example: volunteer time 3@$10 /hr - 5 hrs each = $150. 3 drop cloths - $30.

Budget - Income

1. Oklahoma Arts Council grant requested amount. (CANNOT EXCEED $1500.)
2. Your CASH match amount. Your match must be 25% of the requested amount.
3. How will this requested amount be used? List specific expenses.
4. Total value of the in-kind goods or services that will be donated for this project.
   THIS IS THE SAME NUMBER YOU ENTERED FOR YOUR IN-KIND EXPENSES.

Small Grant Support - Schools Support Material

• Applications are NOT complete without support material
• Printed copies of support materials must be mailed or faxed to the Oklahoma Arts Council and POSTMARKED no later than the date of your e-grant submission.
• Late receipt of support materials will disqualify the application.
• Check the following to indicate that you understand each item is a requirement:
  

  Resume/Bio for EACH teaching artist
  Contract from EACH artist- Dates, Hours & Rate of Pay
  Participant outcome EVALUATION tool
  Copy of notification to district about application