Small Grant Support
Final Report Preview

Community Arts Programs

Community Arts Program Project Information

1. How many individuals were specifically involved as an attendee or audience member?
2. List the specific ticket prices(s). If the event was free please enter 0 (zero).
3. How many Cities or Communities were served by this project?
4. Please list those cities/communities.
5. How many Counties were served by this project?
6. Please list those counties.

Community Arts Program Narratives

1. Please provide a description of your completed project or event and detail the artistic components, listing artists, arts discipline, time frames, etc. Include information concerning the participants/audience.
2. Explain any aspect of the project that differed from those in the application and why.
3. If your event/project involved the use of a contracted professional artist, would you use the artist in the future?  Please explain why or why not.
4. List the community partners involved in this project and discuss their role in this project.
5. What method(s) of evaluation did you use in determining the success of your project/event? Please remember to include a hard copy of any survey or evaluation tool with your support material.
6. How were audience/participants specifically encouraged to participate in the formal evaluation process?
7. Based on your evaluation results, discuss the strongest and weakest aspects of your project/activity. Discuss how these results will be used to assist with future program design.
8. Detail your marketing and publicity efforts and specifically discuss how your event/project was marketed or promoted to underserved populations that may include, rural, at-risk youth, populations in institutional settings, people with disabilities, senior citizens, or populations with English as the second language.
9. Overall, what was the greatest benefit to the community(s) that you served through this project?

Community Arts Program Support Material

1. Copy of the Evaluation Tool(s) and compilation of results.
2. Press Releases Related to this Project/Event – Limit 3
3. Print Advertisement Related to this Project/Event – Limit 3
4. Copy of correspondence to Legislators
5. Photos of Project/Event with Signed Release Permitting OAC to Make Use of Photos

We reserve the right to request subsequent information or work product(s) if necessary.  As a reminder, the Oklahoma Arts Council retains a royalty-free right to use all or a portion of the grantees’ final report material for state purposes (e.g., the use of final report work products to document the results of grant programs), including publication on a state agency web site. 

Community Arts Program Final Expenses

1. Organization's administrative personnel costs directly associated with this project:
2. Organization's Artistic personnel costs directly associated with this project: Organization's Technical staff/personnel costs directly associated with this project:
3. Outside Administrative costs directly associated with this project:
4. Outside Artistic personnel costs directly associated with this project:
5. Outside Technical staff/personnel costs directly associated with this project: Space or Facility Rental costs directly associated with this project:
6. Travel expenses directly related to the cost of this project. (Funds can not be used to support travel to go outside of the state of Oklahoma.)
7. Publicity or marketing expenses to promote this project:
8. Total of all other Expenses
9. Other Expenses Narrative. Please line item "other expenses" including brief description and dollar amount. Remember the total of these items should add-up to the amount entered in the Other Expenses Total field.
10. Total dollar amount of the In-kind goods/services donated directly to this project or used specifically for this project.
11. Line item the goods/services donated specifically for this project. The total of these items must equal the dollar amount entered in the In-kind field above.

Community Arts Program Final Income

1. Earned Income through Ticket sales/Admissions/Workshop/Seminar Registration:
2. Earned Income through Contracted Services/Vendor Booths, etc.
3. Any Other Income
4. Unearned or contributed Corporate Support:
5. Unearned or contributed income Foundation Support:
6. Other Contributed Income such as private donations:
7. Income from Federal Support:
8. Income from other Local Government Support:
9. Income from State Government Support (Do NOT include this grant request). Income from Mid-America Arts Alliance grant request:
10. Total dollar amount of the In-kind goods/services donated directly to this project or used specifically for this project. This amount must match exactly the in-kind amount listed in the Final Expense section.
11. Oklahoma Arts Council Grant amount to be used for this project. The Oklahoma Arts Council will only fund the difference of the expenses minus the income, not to exceed the original grant amount. The OAC grant amount CAN NOT exceed 50% of the total cost of the project. The applicant must match at least ½ of the grant amount with actual cash. The remainder of the match may be in-kind contributions.
12. What specific expenses will/did the OAC award pay for? Please list specific expense items.