Arts in Alternative Education
Final Report Preview

For your convenience, the Oklahoma Arts Council has provided a “preview” of the Arts in Alternative Education Final Report. Please remember that to actually submit an application or a final report, applicants must login to the e-grant system.

Grantees will acknowledge the following conditions:
ALL Final Reports are subject to audit by the Oklahoma Arts Council. Audits will either be determined randomly or to clarify questions concerning final reports. Please keep all the necessary records and receipts for at least three years from the completion date of your project.

Deadline: Final reports are due no later than 30 days after the project ending date listed on your application. Hard copy support materials must be mailed to the Oklahoma Arts Council postmarked no later than the date of your final report e-grant submission. Final reports, including REQUIRED support materials, submitted after the 30 day period will result in an automatic 15% reduction in funding. Final reports submitted later than 60 days after the ending date of the project will not be accepted and funding for the project will be cancelled, no exceptions.

General Reporting Requirements:

1. Please provide name, title, contact phone number and email address of the person completing this report.
2. Did you invite your legislators to the project and thank them for their support of the Oklahoma Arts Council and public funding for the arts?
3. Did your legislator(s) attend any activities associated with this project?
4. What is the total number of individuals that directly benefited from this project? Please include organization personnel, artists, non-artist project participants including volunteers and participants or audience members.
5. Of this total number, how many were youth under the age of 18?
6. Of this total number, how many artists were directly involved in this project?
7. How many of these artists have residence in Oklahoma?
8. List the name(s) of the organization’s program director or coordinator of this project/activity. Include a contact phone number and e-mail address
9. How many times has this project or similar project been done in the past?
10. Do you anticipate replicating or continuing this project in the future?
11. Select the ONE code that best describes the activities of the project:(a drop down box will be provided on the e-grant final report.)

Final Report Arts In Alternative Education Narratives:
Remember that each narrative response is limited to 4000 characters. We strongly recommend formulating your response in a word processing program which will allow spell check and character counts. After proofing your response, cut and paste the responses into the required e-grant final report narratives. DO NOT use bullets, underlining, italics etc., as this adds to the overall character count total.

1. How many School Districts were served by this project?
2. How many individual School Sites were served
3. How many students received arts education instruction?
4. What was the average number of hours each student/participant was actively engaged in the creative arts process? Note: this is a per participant response, for example 60 participants received an average of 20 hours each. Answer 20
5. What was the average age of the students served?
6. What was the number of adjudicated youth?
7. Did the majority of the students receiving arts instruction demonstrate an increase in overall student performance?
8. Indicate how the goals and objectives listed within the original project application were met.
9. Describe how this project enhanced student learning in the areas of application, retention, and production within the arts. Please provide specific examples.
10. List and describe methods of evaluation. Include a discussion of how learning outcomes were measured and how the results of the assessment were utilized. (i.e.improvement in academic performance, attendance, classroom climate, behavior referrals, student motivation, etc.)

Final Report Budget – List dollar amounts for the following:

• What is (or will be) the total Oklahoma Arts Council grant amount spent? (Not to exceed number 8 below.)

Expenses:

1. Total Artist Fees:
2. Materials and Supplies (not to exceed 25% of the total cost of the project):
3. Transportation for Students:
4. List artists and total relocation assistance per artist.
5. Total Artist Relocation Expenses - enter the total from item 4 above:
6. Itemize other expenses. List each item with the corresponding dollar amount.
7. Total Other Expenses: (This amount must equal the total of all items listed in 6 above.)
8. For the purpose of this preview please total 1-3 and 5 and 7, this is the total cost of your project.

Final Report Support Materials Required:

• Sign-in or time sheet for each teaching artist, designating dates and number of hours of instruction provided (See samples on the e-grant site under support materials)
• Evaluations on each artist providing instruction (See samples on the e-grant site under support materials)
• Documentation of the project including brochures, anthologies, photos of project/event (digital is preferred) with signed releases permitting OAC to make use of the photos
• Program expenditure report from your school's or district's business office