TSET Trust Fund Board of Directors Regular Board Meeting 

May 11, 2011 - 10:00 a.m.
NOTE: The Board of Directors may discuss, vote to approve, vote to disapprove, vote to table or decide not to
discuss any item on the agenda.
*If you need accommodation on the basis of disability, please contact Dorothy Antwine at 405-521-3887 or dorothya@tset.ok.gov at
least 48 hours before the event and we will make arrangements.
LOCATION
3800 N. Classen, Second Floor Conference Room
Oklahoma City, OK 73118
Contact: Dorothy Antwine (405) 820-6982

AGENDA
1. Open Meeting Act announcement and call to order – Kenneth Rowe, Chair

2. Approval of minutes of the February 23, 2011 regular board meeting

3. Board of Investors update – Travis Monroe, Director of Agency Services, State Treasurer’s Office

a. Update from the Board of Investors
b. Estimate of FY 2012 earnings

4. Chair’s Report – Kenneth Rowe, Chair

a. Review of board meeting dates for 2011 and discussion of joint meeting with the board of investors
b. Status of Ethics Commission reports

5. Director’s Report – Tracey Strader, Executive Director

a. Training events
b. FY 2011 conference sponsorships
c. TSET brand implementation update

6. Program Development Committee report – Susan Bizé, Committee Chair

a. Discussion and possible action on development of a technical assistance center at Oklahoma State University
focused on multi-unit housing and college campuses
b. Discussion and possible action on a contract with the Tobacco Technical Assistance Consortium (TTAC) for a
project to align multi-agency efforts in ongoing planning, training, and capacity building of grantees across
multiple issue areas.
c. Update on status of unsolicited proposals

7. Program Implementation Committee report – Casey Killblane, Committee Chair

a. Discussion and possible action on health communications plans for FY 2012
b. Discussion and possible action on renewal of program grants and contracts

i. Research grants

1. Oklahoma Center for Adult Stem Cell Research – Oklahoma Medical Research Foundation
2. Oklahoma Tobacco Research Center (Phase I) – Peggy and Charles Stephenson Oklahoma Cancer Center

ii. Cessation Systems Initiatives

1. Oklahoma Insurance Dept.
2. Oklahoma Hospital Association
3. Oklahoma Dept. of Mental Health and Substance Abuse Services
4. Oklahoma Health Care Authority

iii. Nutrition and Fitness pilot project – Indian Health Care Resource Center, Tulsa

iv. Oklahoma Tobacco Helpline Services – Free & Clear, Inc.

v. Youth Access to Tobacco Enforcement – Oklahoma Dept. of Mental Health and Substance Abuse Services

vi. Program Support

1. Tobacco Control State Program Office services - Oklahoma State Dept. of Health, Tobacco Use
Prevention Services
2. Tobacco Control Evaluation – University of Oklahoma College of Public Health, Dept. of Biostatistics
and Epidemiology
3. Nutrition and Fitness State Program Office services – Oklahoma State Dept. of Health, Strong and
Healthy Oklahoma Division
4. Nutrition and Fitness evaluation – Oklahoma State University, Division of Nutrition Sciences

vii. Health Communications Initiatives

1. Marketing Services - Visual Image, Inc.
2. Web Site Services – Ok.gov
3. Graphic Design – Shauna Schroder

viii. Consultation Services - Foundation Management, Inc.

c. Discussion and possible action on a three month extension of the Addressing Tobacco in Specific Populations
grant (RFP#0920000003) to the Oklahoma State University Seretean Wellness Center, for tobacco prevention
on OSU campuses statewide

d. Discussion and possible action on renewal of program contracts from other agencies

i. Oklahoma State Dept. of Health - Certified Healthy Communities Program
ii. Oklahoma Health Care Authority – Health Communications for Medicaid Beneficiaries
iii. Oklahoma State Educators and Employees Group Insurance Board – for Oklahoma Tobacco Helpline
Services.
iv. Oklahoma State Dept. of Health – for Oklahoma Tobacco Helpline Services

e. Discussion and possible action on TSET staffing needs

8. Agency Operations Committee report – George Foster, O.D., Committee Chair

a. FY 2011 Third Quarter Budget to Actual

i. Operating Budget
ii. Programs Budget

b. Discussion and possible action on FY 2011 budget revision

c. Discussion and possible action on preliminary FY 2012 Budget

i. Operating Budget
ii. Programs Budget

d. Discussion and possible action to assign Oklahoma Tobacco Helpline contract (RFP #TSET 092-3) from Free &
Clear, Inc. to Alere Wellbeing

9. Proposed Executive Session

a. Review and discussion of proposals in response to the Request for Proposals for the Communities of Excellence
in Nutrition and Fitness (RFP# TSET 092-5), as authorized by the Open Meeting Act – 25 O.S. § 307(b)(7) and as
required to preserve confidentiality under 62 O.S. Supp. 2006, § 2309(C)(4).

10. Consideration and possible action on items from executive session

11. New Business – any matter not known about or which could not have been reasonably foreseen prior to the time of
posting the agenda [25 O.S. § 311 (A)(9)]

12. Public Comment

13. Adjournment