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LOCATION
Post Oak Lodge
5323 West 31st Street North
Aspen Room
Tulsa, OK 74127
Facility Phone Number: (918) 425-2112
*Contact: Dorothy Antwine (405) 820-6982
NOTE: TSET board members and staff will arrive at the retreat location the evening of November 16, 2010 and a quorum of the board may be present for dinner. No business will be conducted at that time.
AGENDA
Continental Breakfast Available at 8:00 a.m.
8:30 a.m., November 17, 2010
1. Open Meeting Act Announcement and Call to Order – Casey Killblane, Chair
2. Approval of Minutes of the September 9, 2010 Regular Board Meeting
3. Chair’s Report – Casey Killblane
a. Discussion and Possible Action on Board Meeting Dates for 2011
b. Board of Investors Certification of Additional Funds From FY 2010
c. FY 2010 Annual Independent Audit Report
d. Discussion and Possible Action on Board Manual Updates
4. Director’s Report – Tracey Strader, Executive Director
a. New TSET Attorney
b. Recent Training Events
c. Upcoming Training Events
d. FY 2011 Conference Sponsorships
5. Program Implementation Committee Report – George Foster, O.D., Committee Chair
a. Discussion and Possible Action on Assignment of Cherokee County Communities of Excellence in Tobacco Control Grant (RFP # 092-2) from Kid Connections, Inc. to the Cherokee County Health Services Council (CCHSC)
b. Discussion and Possible Action on Renewal of Contract with the Oklahoma State and Education Employees Group Insurance Board (OSEEGIB) for Helpline Services for Calendar Year 2011
c. Discussion and Possible Action on Removing the Matching Funds Requirement from Community-based Grants
d. Presentation – Tulsa Healthy Lifestyles Project Update and Preliminary Evaluation Findings, Nancy O’Bannon, Director, IHCRC Health Education and Wellness and Janis Campbell, PhD, Program Evaluator
e. Presentation – Oklahoma Center for Adult Stem Cell Research Update – Paul Kincaide, Ph.D., Scientific Director
f. Presentation – Oklahoma Tobacco Research Center Update – Robert McCaffree, M.D., Co-Director
g. Presentation – Communities of Excellence in Tobacco Control Program, Evaluation of the First Five Years – Laura Beebe, Ph.D., University of Oklahoma College of Public Health, Department of Biostatistics and Epidemiology
6. Program Development Committee Report – Susan Bizé, Committee Chair
a. Update on Nutrition and Fitness Initiative – Jonás Mata, TSET Director of Grants and Programs
b. Discussion and Possible Action on Establishing a Contract with the Oklahoma State Department of Health, Strong and Healthy Oklahoma Division for Technical Assistance and Training Services for the Communities of Excellence in Nutrition and Fitness Program
c. Discussion and Possible Action on Establishing a Contract with the Oklahoma State University College of Human Environmental Services, Department of Nutritional Sciences for Evaluation of the Communities of Excellence in Nutrition and Fitness Program
d. Tobacco Control Health Communications Updates – Sjonna Paulson, TSET Director of Communications
7. Agency Operations Committee Report – Kenneth Rowe, Committee Chair
a. Final FY 2010 Budget to Actual
i. Operating Budget
ii. Programs Budget
b. First Quarter FY 2011 Budget to Actual
i. Operating Budget
ii. Programs Budget
c. Update on Grants Management Software
8. Election of Officers
a. Election
b. Committee assignments
9. New Business – any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda [25 O.S. § 311 (A)(9)]
10. Public Comment
Retreat Begins
11. Overview of Retreat Purpose and Goals – Frank Merrick, President, Foundation Management Inc., Retreat Facilitator
12. Review of History of TSET and Board Member Perspectives – Robert McCaffree, M.D., TSET Founding Chair and Former Board Member
13. Presentation –Oklahoma Tobacco Control Program Progress, Oklahoma Health Improvement Plan Policy Agenda, and Updates on Implementation of HB 2774, Certified Healthy Communities and Certified Healthy Schools – Doug Matheny, Chief, Oklahoma State Department of Health, Tobacco Use Prevention Service
14. Presentation – Insights from Community Visits – Tracey Strader, TSET Executive Director
15. Discussion of TSET Brand Implementation and Outreach Efforts – Sjonna Paulson, TSET Director of Communications
Recess
Dinner (no business will be conducted at this time)
LOCATION
Post Oak Lodge
5323 West 31st Street North
Aspen Room
Tulsa, OK 74127
Facility Phone Number: (918) 425-2112
*Contact: Dorothy Antwine (405) 820-6982
AGENDA
Continental Breakfast Available at 8:00 a.m.
8:30 a.m., November 18, 2010
16. TSET Strategic Plan Update – Frank Merrick, Foundation Management, Inc.
a. Review of Vision, Mission, Values, and Behaviors
b. Review of Progress Toward Objectives
c. Review Current Funding Commitments
d. Update Objectives through 2015
17. Discussion on the Use of Advisory Groups
18. Wrap Up
19. Adjournment
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