Oklahoma Tobacco Settlement Endowment Trust Fund Board of Directors
Regular Board Meeting
May 17, 2012 - 10:00 a.m.
NOTE: The Board of Directors may discuss, vote to approve, vote to disapprove, vote to table or decide not to
discuss any item on the agenda.
*If accommodation is needed on the basis of disability, please contact Dorothy Antwine at 405-521-3887 or dorothya@tset.ok.gov at
least 48 hours before the event.
LOCATION
3800 N. Classen, Second Floor Conference Room
Oklahoma City, OK 73118
Contact: Dorothy Antwine (405) 820-6982
AGENDA
1. Open Meeting Act announcement and call to order – Kenneth Rowe, Chair
2. Approval of minutes of the February 16, 2012 regular board meeting
3. Board of Investors update – Georgiana Stephens, Deputy Chief Investment Officer, Office of the State Treasurer
a. Update from the Board of Investors
b. FY 2013 contract for staff support
c. Status of FY 2012 earnings
4. Chair’s Report – Kenneth Rowe, Chair
a. Review of board meeting dates for 2012
b. Discussion of joint meeting with the board of investors
c. Status of Ethics Commission reports
d. Discussion of the development of a reserve fund to assure stability of program funding – Frank Merrick, CEO,
Foundation Management, Inc.
5. Director’s Report – Tracey Strader, Executive Director
a. Training events
b. Staffing updates
c. Public Information and Outreach Updates – Julie Bisbee, TSET Public Information and Outreach Officer
i. TSET Day at the Capitol
ii. TSET Social media
iii. Policy updates
iv. FY 2012 conference sponsorships
6. Program Development Committee report – George Foster, O.D., Committee Chair
a. Update on status of the Request for Proposals for Communities of Excellence in Tobacco Control (Wave II,
Round 2) – Jonás Mata, Director of Grants and Programs
b. Update on status of revised Unsolicited Proposals process
c. Discussion and possible action on a cost-share agreement with the Oklahoma Health Care Authority for an FTE to
provide technical assistance and coordination of tobacco prevention, nutrition and fitness, and wellness initiatives
for the Medicaid population
d. Discussion and possible action on funding for development and implementation of a youth involvement
component within the nutrition and fitness program area
7. Program Implementation Committee report – Casey Killblane, Committee Chair.
a. Discussion and possible action on FY 2013 health communications plans and recommended budget
b. Update on status of Request for Proposals for health communications marketing FY 13 – FY 18
c. Presentation – Oklahoma Tobacco Research Center, Five Year Accomplishments – Dr. Laura Beebe, Co-Director,
OTRC
d. Discussion and possible action on funding for a five-year grant to the Oklahoma Tobacco Research Center within
the Peggy and Charles Stephenson Cancer Center for research in tobacco-related diseases
e. Discussion and possible action on funding for a five-year agreement with the Oklahoma Tobacco Research Center
within the Peggy and Charles Stephenson Cancer Center for evaluation of tobacco control programs
f. Discussion and possible action on renewal of program grants and contracts
i. Research grants
1. Oklahoma Center for Adult Stem Cell Research – Oklahoma Medical Research Foundation
2. TSET Cancer Research Program – Peggy and Charles Stephenson Cancer Center
ii. Cessation Systems Initiatives
1. Oklahoma Hospital Association
2. Oklahoma Dept. of Mental Health and Substance Abuse Services
3. Oklahoma Health Care Authority
4. Oklahoma Insurance Dept.
iii. Oklahoma Tobacco Helpline services – Alere Wellbeing, Inc.
iv. Unsolicited proposals
1. Oklahoma Child Care Association – for wellness initiatives in three star child care facilities
2. Oklahoma Institute for Child Advocacy – for development after school standards
3. Oklahoma State University Dining Services – improved nutrition, menu labeling, and student
involvement
v. Program Support
1. Tobacco Control State Program Office services - Oklahoma State Dept. of Health, Center for the
Advancement of Wellness
2. Nutrition and Fitness State Consultation Office services – Oklahoma State Dept. of Health, Center for the
Advancement of Wellness
3. Nutrition and Fitness evaluation – Oklahoma State University, Division of Nutrition Sciences
vi. Health Communications Initiatives
1. Marketing Services - (RFP #092000508) Visual Image Marketing and Branding, Inc.
2. Web Site Services – Ok.gov
3. Graphic Design – Shauna Schroder
vii. Consultation Services
1. Foundation Management, Inc.
2. Tobacco Technical Assistance Consortium
3. Program consultant– Abby Rosenthal
g. Discussion and possible action on renewal of program contracts from other agencies
i. Oklahoma State Dept. of Health – Healthy Communities and Healthy Schools Incentive Grants programs
ii. Oklahoma Health Care Authority – health communications for Medicaid beneficiaries
iii. Oklahoma Health Care Authority – cost-share for Oklahoma Tobacco Helpline services for Medicaid
beneficiaries
iv. Oklahoma State Educators and Employees Group Insurance Board – cost-share for Oklahoma Tobacco
Helpline Services for HealthChoice members.
v. Oklahoma State Dept. of Health – cost-share for Oklahoma Tobacco Helpline Services
8. Agency Operations Committee report – Bill Lissau, Committee Chair
a. Update on launch of grants management software and recommended FY 2013 budget
b. Discussion and possible action on TSET Tobacco-Free Property Policy
c. Discussion and possible action on TSET Governance Policy
d. FY 2012 Third Quarter Budget to Actual
i. Operating Budget
ii. Programs Budget
Oklahoma Tobacco Settlement Endowment Trust Fund Board of Directors
e. Discussion and possible action on preliminary FY 2013 Budget
i. Operating Budget
ii. Programs Budget
9. Proposed Executive Session
a. Review and discussion of Healthy Communities Incentive Grant applications, as authorized by the Open Meeting
Act – 25 O.S. § 307(b)(7) and as required to preserve confidentiality under 62 O.S. 2011, § 2309(D)(4).
b. Consideration and possible action on items from Executive Session
10. New Business – any matter not known about or which could not have been reasonably foreseen prior to the time of
posting the agenda [25 O.S. § 311 (A)(9)]
11. Public Comment
12. Adjournment