Oklahoma Tobacco Settlement Endowment Trust Fund Board of Directors
Regular Board Meeting
February 16, 2012
NOTE: The Board of Directors may discuss, vote to approve, vote to disapprove, vote to table or decide not
to discuss any item on the agenda.
*If accommodation is needed on the basis of disability, please contact Dorothy Antwine at 405-521-3887 or firstname.lastname@example.org
at least 48 hours before the event.
Peggy and Charles Stephenson Cancer Center
Fifth Floor Seminar Room
800 N.E. 10th Street
Oklahoma City, OK 73104
Contact: Dorothy Antwine (405) 820-6982
1. Open Meeting Act announcement and call to order – Kenneth Rowe, Chair
2. Approval of minutes
a. November 16, 2011 special joint meeting with the Board of Investors
b. November 16 and 17, 2011 regular board meeting and retreat
3. Board of Investors update – Georgiana Stephens, Deputy Chief Investment Officer, Office of the State Treasurer
a. Update from the February 15, 2012 meeting of the Board of Investors
b. Estimate of FY 2012 earnings
4. Chair’s Report – Kenneth Rowe, Chair
a. Recognition of Travis Monroe, former Director of Agency Services, Office of the State Treasurer
b. Introduction of new board member, Jim Gebhart
c. Recognition of former board member, John Kennedy
d. Board retreat follow-up items
i. Discussion and possible action on the updated strategic plan
ii. Discussion and possible action on the updated board manual to reflect new allocation of earnings policy
e. Discussion and possible action to establish a Chair’s appointment of a designee to serve on the Stephenson Cancer Center Leadership Board for a three year term.
f. Chair’s appointment of designee to serve on the Stephenson Cancer Center Leadership Board
g. Discussion and possible action on settlement agreement with the Board of Investors arising out of 2011 OK AG 11.
h. Review of upcoming board meeting dates for 2012
i. Upcoming Ethics Commission reporting
5. Director’s Report – Tracey Strader, Executive Director
a. Introduction of new Public Information and Outreach Officer, Julie Bisbee
b. Update on Training and Events
c. FY 2012 Conference Sponsorships
d. Staffing Updates
6. Program Implementation Committee Report – Casey Killblane, Committee Chair
a. Discussion and possible action on Communities of Excellence in Tobacco Control grantees previously on conditional funding
i. Pontotoc County Health Department (Wave 3)
ii. KIBOIS Community Action Foundation (Wave 3)
iii. Langston University (Wave 2)
b. Discussion and possible action on recommendation of a six-month extension of the agreement with Visual Image Marketing and Branding (RFP #092000508)
c. FY 2012 Tobacco Control Health Communications Updates – Sjonna Paulson, TSET Director of Health Communications
d. Update on evaluation of Oklahoma Tobacco Helpline single call program and fax referrals.
7. Program Development Committee Report – George Foster, O.D., Committee Chair
a. Discussion and possible action on revisions to the Unsolicited Proposals program guidelines and criteria
b. Update on status of the Request for Proposals for Communities of Excellence in Tobacco Control (Wave II, Round 2) – Jonás Mata, Director of Grants and Programs
c. Update on implementation of Healthy Communities Incentive Grants program
8. Agency Operations Committee – Bill Lissau, Committee Chair
a. FY 2012 Second Quarter Budget to Actual
i. Operating Budget
ii. Programs Budget
b. Update on status of grants management software implementation
9. Proposed Executive Session
a. Review and discussion of unsolicited proposals, as authorized by the Open Meeting Act – 25 O.S. § 307(b)(7) and as required to preserve confidentiality under 62 O.S. Supp. 2006, § 2309(C)(4).
b. Consideration and possible action on items from Executive Session
10. New Business – any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda [25 O.S. § 311 (A)(9)]
11. Public Comment
At noon, the board members will participate in a luncheon with the leadership board of the Stephenson Cancer Center - no business will be conducted at this time.
At 1:00 pm the board members will participate in a reception and naming event at the Stephenson Cancer Center –
no business will be conducted at this time.