TSET Board of Directors Board Meeting Agenda - September 7, 2011

NOTE: The Board of Directors may discuss, vote to approve, vote to disapprove, vote to table or decide not to discuss any item on the agenda.
*If you need accommodation on the basis of disability, please contact Dorothy Antwine at 405-521-3887 or dorothya@tset.ok.gov at least 48 hours before the event and we will make arrangements.

2. Approval of Minutes of the May 11, 2011 Regular Board Meeting

3. Board of Investors Update – Travis Monroe, Director of Agency Services, State Treasurer’s Office

a. Certification of Earnings from FY 2011
b. Discussion and possible action on FY 2012 contract for staff support to the Board of Investors
c. Attorney General’s opinion on earnings from the fund

4. Chair’s Report – Kenneth Rowe

a. FY 2012 Board Meeting and Retreat, November 16-17, 2011
b. Discussion of Board Meeting Dates for 2012

5. Director’s Report – Tracey Strader, Executive Director

a. Introduction of new staff members
b. Agency updates
       i. FY 2011 audit progress
       ii. Equal Employment Opportunity , Affirmative Action, and Sexual Harassment Policies
c. Conference sponsorship
d. Training events and opportunities

6. Program Development Committee Report – Susan Bizé, Committee Chair

a. Nutrition and fitness community grants update
b. Multi-agency alignment project update
c. Healthy Communities Incentive Grants Program update
d. Discussion and possible action on funding of a technical assistance center at Oklahoma State University focused on multi-unit housing and college campuses.

7. Program Implementation Committee Report – Casey Killblane, Committee Chair

a. Presentation – Oklahoma State Department of Health Reorganization – Julie Cox-Kain, Chief Operating Officer, Oklahoma State Department of Health
b. Presentation – Tobacco Control Evaluation Updates, Tobacco Stops With Me campaign– Laura Beebe, Ph.D., OU College of Public Health, Department of Biostatistics and Epidemiology
c. FY 2012 Health Communications Updates
d. Discussion and Possible Action on Renewal of Program Grants and Contracts for GY 2012
       i. Communities of Excellence in Tobacco Control (Wave I)
       ii. Communities of Excellence in Tobacco Control (Wave II)
e. Oklahoma Tobacco Helpline updates
f. Report on carryover amounts for the Oklahoma Tobacco Research Center and Oklahoma Center for Adult Stem Cell Research   
g. Update on contract amount of the contract with the Oklahoma State Department of Health, Tobacco Use Prevention Service
h. Discussion and possible action on amendment to increase the contract with the Tobacco Technical Assistance Consortium for the multi-agency alignment project, training, and technical assistance.

a. Review and discussion of renewal of grants for the Communities of Excellence in Tobacco Control (Wave III) (RFP# TSET 092-4), as authorized by the Open Meeting Act – 25 O.S. § 307(b)(7) and as required to preserve  confidentiality under 62 O.S. Supp. 2006, § 2309(C)(4).
b. Review and discussion of unsolicited proposals, as authorized by the Open Meeting Act – 25 O.S. § 307(b)(7) and as required to preserve confidentiality under 62 O.S. Supp. 2006, § 2309(C)(4).

a. Board of Directors to discuss evaluation of the executive director as authorized by 25 O.S. § 307(B)(1).

a. Follow-up on name change and status of contract with Alere Wellbeing, Inc., formerly Free & Clear, Inc. for provision of Oklahoma Tobacco Helpline services.  
b. FY 2011, Fourth Quarter Budget to Actual
       i. Operating Budget
       ii. Programs Budget
c. Discussion and possible action on TSET staffing to include two additional positions
d. Consideration and possible action on adjustments to FY 2012 budgets after certification of earnings on August 24, 2011
       i. Operating Budget to reflect changes in staffing, and operating expenses
       ii. Programs Budget to reflect changes in staffing, grants and contracts