EFT Participant Enrollment

Agencies must designate individuals who are authorized to input, update, delete, inquire and/or receive
EFT participant data on behalf of their agency.  In order to gain access to the system for EFT participant
maintenance, each agency will need to complete the User Access Enrollment Form located on the
Treasurer's web site and Attachment G, they are available in either Microsoft word or PDF format. 
Complete the enrollment form and Attachment G and return them to the State Treasurer's Office,
attention Banking Services - Training.

The agency must obtain a completed and signed participant authorization form from each individual or entity
(other than the federal government) receiving funds from the agency electronically; telephonic enrollment is
acceptable using such systems as an Audio Response Unit (ARU) or an Interactive Voice Response
System (IVRS).  The participant authorization form, or digitally recorded authorization, must include the
following basic information:

- Name,

- Bank account number,

- Account type (checking or savings), and

- Bank transit/ABA number.

Each participant should provide the agency with a supporting document, such as a voided blank check.  
Agencies must retain the EFT participant authorization forms (including digital recordings) on file for at least
two years after the authorization has been terminated and as long thereafter as any records retention schedule
requires.  NACHA rules require that the forms must be available for review by designated financial institutions
upon request of the State Treasurer's Office.   A sample of the EFT Credit Authorization Form and a sample
of the EFT Debit Authorization Form is provided on the forms page on this web site.  This form should also
be used as the source document to process changes to existing participant data files and updates should be
kept on file in the same manner as the original EFT participant authorization form.