WARRANT PROCESSING

Stop Payment Authorization Form

The State Treasurer's Office allows authorized state agency personnel to request a stop payment on a warrant or a voucher that has not been paid as further discussed below.

The "Stop Payment Authorization Form" is used to designate specific agency personnel who will be entitled to initiate a stop payment request.   This form must be completed, approved and signed by the agency's Chief Financial Officer before it can be accepted by the State Treasurer's Office.  It is the responsibility of each state agency to update this form whenever there is a personnel change for this function.  The State Treasurer's Office sends this form out annually and it should be completed and returned to the Treasurer's Office by June 30th, Attention Banking Services-Operations 

Stop Payment Requests

The State Treasurer's Office processes requests for stop payment on warrants or vouchers that have not been paid on behalf of state agencies.  A stop payment cannot be placed on an item if there is not an issue record on file with the State Treasurer's Office. To initiate a stop payment request, authorized agency personnel will need to follow these steps:

• Complete the "Stop Payment Request Form".  Include the agency's mailing address and fax number. 
• Fax the completed form to 405-522-4508. 

When the stop payment transaction has been completed, the State Treasurer's Office will fax the Stop Payment Request form back to the agency.  The status of the transaction will be indicated on the form.  

Note:  Cutoff time for stop payment requests for current business day posting is 4:30 PM. 

 Forgery Affidavits

The State Treasurer's Office processes forged items with the assistance of the Federal Reserve Bank.  The Federal Reserve Bank processes the forged items for collection through other banks as appropriate.   This is the process for forged items:

• A completed "Forgery Affidavit Form" and a copy of the warrant or agency voucher should be sent to the State Treasurer's Office, Attention "Forgery Desk". 
• The item will be returned to the bank of first deposit through the proper banking channels. The Federal Reserve Bank will give provisional credit to the State generally within 5 working business days.  Each agency will be notified of the date the provisional credit is issued
• The bank of first deposit has two months after receipt of the request to refuse payment. 

If the item is refused, the agency account will be debited and supporting documentation will be sent to the agency.

ImageView

The State Treasurer's Office provides a system that allows agencies to retrieve warrant registers and view images of paid warrants on-line.  Agencies will be notified by e-mail when they have a warrant register available for review on-line.

To access the system, click here: https://www.youroklahoma.com/imaging/ost/index.php. 

Complete the User Access Enrollment Form, the Agency Warrant Registry Enrollment Form and the Security Application for Viewing Imaged Warrants Form, Attachment E below, in order to gain access to this system.  

Send the completed forms to the State Treasurers Office, Attention: Banking Services Training.