Background Check and Fingerprints FAQs



  1. Where can I find a copy of the laws?

  2. What is the difference between dual and duplicate results?

  3. If a substitute had a background check done for a school district but they are going to sub for multiple districts, do they have to have a new background check done for each district?

  4. How long can a school district employ a person if background results have NOT yet been received?

  5. If a retired teacher becomes a substitute or support staff employee, are they required to have a background check?

  6. How long are background checks valid?

  7. If I had a background check done in another state can that be used to obtain my certification?

  8. Can I have my background check done at a satellite site in ANOTHER state?

  9. If I had a background check done for another purpose (carry and conceal permit, adoption, church, etc.) can that be used for a background check for a school district?

  10. Can a University have a copy of my background results?

  11. Can I have a copy of my background results?

  12. Can I use my background check for church daycare?

  13. If I am enrolled in an online university that is OUT OF STATE (ie: University of Phoenix, Western Governor’s, etc) can they have a copy of my results?

  14. I had a background check done online, is that valid for my teaching certificate?

  15. How much does a background cost?

  16. How long does it take to receive background results?

  17. I did a background check and paid $45, can that be used for my certification?

  18. Why do I have to go to the OSBI to perform another background check?

 


Where can I find a copy of the laws?



  • Please refer to the “Laws and Rules” section on the background page on our website.

 


What is the difference between dual and duplicate results?



  • A dual result is ONLY applicable when a prospective teacher is being certified. The results of their background check are ONLY valid for ONE year from the date we receive results.

  • A duplicate result is when a school district has misplaced an applicant’s background results and is in need of a new copy. IF the applicant has had a background check done by another school district then the current district who needs a copy can request a copy from that originating school district.


  • NOTE: If you are in the process of obtaining your certification AND being employed we recommend you do the $59 route because that can be used for “DUAL” purposes.

 


If a substitute had a background check done for a school district but they are going to substitute for multiple districts, do they have to have a new background check done for each district?



  • An applicant may perform ONE background check and each school district they substitute for may obtain a copy from that originating school district. In order for a background check to carry over into the next school year they MUST have worked in each school district at least ONE day in the previous school year.

  • How long can a school district employ a person if background results have NOT yet been received?

    • By law you are able to employ a person for up to 60 school days.

 


How long can a school district employ a person if background results have NOT yet been received?



  • By law you are able to employ a person for up to 60 school days.

 


If a retired teacher becomes a substitute or support staff employee, are they required to have a background check?



  • A teacher must be employed within the NEXT consecutive school year and have a valid background check on file if being employed by the same school district they retired from. If the applicant is going to be employed for a NEW school district, they must obtain a letter of good standing from the district they retired from and a current background check (within the past FIVE years) must be produced from the retiring school district.

 


How long are background checks valid?



  • FOR SUBSTITUTES- A valid background check must be on file and ONLY then is it up to the school’s discretion on whether or not the applicant needs a new background check.

  • FOR SUPPORT STAFF- A background check MUST be performed EACH time the applicant changes a school district.

 


If I had a background check done in another state can that be used to obtain my certification?



  • No, background results are only valid for each state. By law we are not able to obtain or send results across state lines.

 


Can I have my background check done at a satellite site in ANOTHER state?



  • No, you may only go to a satellite site in Oklahoma. We are not equipped to receive electronic submissions from another state.

 


If I had a background check done for another purpose (carry and conceal permit, adoption, church, etc.) can that be used for a background check for a school district?



  • No, your background results are ONLY valid for school purposes per the OSBI and FBI.

 


Can a University have a copy of my background results?



  • No, background results are ONLY valid for employment and certification purposes. You may bring a copy of a receipt to your professor or they can access the Oklahoma Educators Credentialing System website to view results for recommendations.

 


Can I have a copy of my background results?



  • Per the FBI, we are not able to release a copy of the background check to an applicant. Results MUST be requested and sent to a school district.

 


Can I use my background check for church daycare?



  • No, your background results are only valid for school purposes per the OSBI and FBI.

 


If I am enrolled in an online university that is OUT OF STATE (ie: University of Phoenix, Western Governor’s, etc) can they have a copy of my results?



  • No, background results are only valid for employment and certification purposes therefore we are not allowed to send results to that university for their program. You may obtain a background check at the OSBI or by performing one through an internet based source (ie: accufax-us.com).

 


I had a background check done online, is that valid for my teaching certificate?



  • No, you must perform a fingerprint based background check by coming to the Oklahoma State Department of Education, satellite site, or sending in cards to the  Oklahoma State Department of Education. Any other form of background is NOT valid.

 


How much does a background cost?



  • FOR CERTIFICATION- The fee is $59.

  • FOR EMPLOYMENT- There are two options available, $45 and $59. Please check with your school to see which option they would like you to choose.

 


How long does it take to receive background results?



  • $59 option normally takes 7 to 10 business days.

  • $45 option normally takes 4 to 6 weeks.

    • NOTE: IF an applicant is rejected by the FBI a name search will be conducted and results normally take an ADDITIONAL 4 to 6 weeks.

 


I did a background check and paid $45, can that be used for my certification?



  • No, you MUST perform the $59 option to obtain certification prints.

 


Why do I have to go to the OSBI to perform another background check?



  • Once you have been rejected twice you MUST go to the OSBI to do another set of fingerprints cards. The OSBI do NOT reject their own prints so then they automatically get sent to the FBI for results.

  • NOTE: AFTER you have done your fingerprints at the OSBI you MUST send them into the Oklahoma State Department of Education so they can be processed.

 


 


 


 


 


 


 


 

Last updated on March 25, 2014