AND TELECOMMUNICATION ANNUAL PLAN
Per House Bill 2935, passed in the 2006 legislative session,
each agency of the executive branch is required to provide an annual
Information Technology and Telecommunication plan to the Office of State
Finance no later than July 01 of each year.
The Information Technology and Telecommunications plan is a
browser based application utilizing a fixed template to produce a one-year
Security features in the application provide access for
authorized agency representatives only.
Agency representatives as designated by each agency
authorize one agency representative to access the template and enter
Information Technology plan data; and one agency representative to access
the template and enter Telecommunication plan data. These agency
representatives may be the same person. Agency representatives have access
to their agency's information only.
Agencies and divisions of agencies are required to enter
project numbers, project names and associated project costs into pre-determined
Agency representatives do not have authority to change the
template or categories.
Agencies can print their plan upon completion. The report
will detail the planned cost for each category of a project, the total
planned cost for the project, and the total planned cost for the division
Updates to the plan can be made as required throughout the
Notify the OSF Help Desk via email (firstname.lastname@example.org) upon completion of the initial Information Technology or Telecommunications plan.
Notify the OSF Help Desk via email (email@example.com) when agency representatives change with
regard to entering plan data.
Notify the OSF Help Desk via email (firstname.lastname@example.org) when Information
Technology or Telecommunications plan updates are performed during the
The Information Technology and Telecommunication annual plan
is independent of, and does not change the due dates for the budget,
hardware inventory, software inventory and telecommunication
The OSF Help Desk is available to answer questions that may not be covered in the training manual. The OSF Help desk can be reached at 405-521-2444 or email (email@example.com).
Manage Agencies and Divisions Feature
ID - Agency Identification Number (must be 3 digits)
Name - Agency Name
Manage Categories Feature
Parent Category - Pre-defined categories which
fall under one of the 4 headings (as displayed)
No. - Predetermined number assigned by the Office
of State Finance Title - The category name as assigned by the
Office of State Finance
Description - Narrative describing the hardware,
software, or services; which are included in this category
Division - The named divisions of an agency; not
all agencies have divisions
Category - Pre-defined categories; users can not
Project # - Agency and/or division assigned number; each
project must have a unique number
Narrative - Agency and/or division brief
description of project
Cost - Agency provided dollar amount for each
category included in the project.
Fiscal Year - Drop down menu for applicable fiscal year.
Accessibility Compliance - Drop down menu to indicate compliance with
state standards on accessibility of information technology for individuals
with disabilities, developed in accordance with Section 34.28 of House
This feature provides a list of your agency's projects; sorted by Division and Project Number. The report is summarized into overall totals with printing capabilities.
Manage Budget (Operations)
A. Information Technology Operations Budget - The planned spend for on-going expenses for labor, utilities, hardware and software maintenance; recurring expenses incurred prior to this plan year.
B. Information Technology Personnel Salaries Budget- The planned spend for on-going expenses for labor and benefits.
C. Information Technology Full Time Equivalents (FTEs).
D. Telecommunications Operations Budget - The planned spend for on-going expenses for labor, utilities, hardware and software maintenance; recurring expenses incurred prior to this plan year.
E. Telecommunication Personnel Salaries Budget - The planned spend for on-going expenses for labor.
F. Telecommunication Full Time Equivalents (FTEs).
Login ID - All characters left of the @ symbol of
the user's email address, followed by the first three digits
of their agency number Email - The agency assigned email address for the
First and Last Name - As they pertain to the user
Account Type - Drop down menu, each user will be
pre-assigned one of three account types for access privileges
Status - Drop down menu, the selected
Agency - Drop down menu, the selected
agency's number and name
Divisions - The named divisions of an agency; not
all agencies have divisions Existing Logins
Filter By Agency - Drop down menu for agency
selection which will filter agency contacts in alpha order
Division Name - The named divisions of an agency; not all
agencies have divisions
A. Account Information
Email - The agency assigned email address for the
First and last name, phone number - As they
pertain to the user
B. Application Information
Displays predetermined agency and division information
C. Security Information
Security Questions 1 and 2 - Drop down questions
to be answered by the user.
Old Password - Pre-determined initial password
provided for logging into the system
New Password - User selected password