DIRECTOR, SERVICE DIVISION, #F35

BASIC PURPOSE:

Positions in this job family are assigned responsibilities involving professional level work in the supervision, coordination and planning of work related to the maintenance and updating of plat map books, preparation of various legal documents involved in the lease and sale of surface lands, mineral resources and other duties of the Commission requiring recorded instruments. Responsibilities also including serving as purchasing agent for agency; supervising the receipt and distribution of agency mail; and coordinating and supervising a variety of administrative support functions performed for other Commission of the Land Officer (CLO) divisions.

TYPICAL FUNCTIONS:

• Plans, coordinates and supervises the preparation, updating and maintenance of plat map books, certificates of purchase and all other legal documents required in the lease, sale or management of CLO surface and mineral acres.

• Serves as purchasing agent for agency; prepares agency bid-letting, maintenance and service contracts.

• Coordinates and supervises the receipt and distribution of agency mail meeting all legal standards listed in Oklahoma Statutes for receipt of payments.

• Plans, coordinates and supervises the duties performed by Division personnel to provide administrative support to other divisions.

• Plans and supervises the imaging of all pertinent CLO legal documents involved in the various transactions performed by the agency.

• Supervises collection of delinquent rent of CLO surface leases.

LEVEL DESCRIPTOR:

LEVEL I:             Code: F35A             Salary Band: N

The Director, Service Division job family has only one level and the incumbent is responsible for performing all of the essential functions described.

Knowledge, Skills, and Abilities required include knowledge of supervisory practices and management principles; of title law and conveyance of title to real property; of rules, regulations and statutes regarding the maintenance of legal instruments involved in transactions of the Commission; of the procedures and appropriate statutes in purchasing, bid-letting and legal contracts; of accounting principles; and of collection techniques. Ability is required to plan and coordinate the work of others; to maintain effective working relationships with others; to communicate effectively, both orally and in writing; and to conduct several projects simultaneously.

Education and Experience requirements consist of a bachelor’s degree in business administration, records management or a closely related field and four years of experience in the preparation of legal documents utilized in real property transactions, real property held in trust, and purchasing including bid-letting, and maintenance and service contracts, including one year of experience in a supervisory capacity; or an equivalent combination of education and experience.

NOTE: No substitution will be allowed for the required supervisory experience.