1997 All Appointing Authorities Memos
OPM-97-30 to OPM-97-39
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OPM-97-30
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OAC
530:10-15-55, Paid administrative leave for state employees as a result
of the bombing at the Alfred P. Murrah Federal Building on April 19,
1995.
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OPM-97-31
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List of Organizations and Policies Approved for State Employees' Voluntary Payroll Deductions
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OPM-97-32
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Public Service Recognition Week Awards Ceremony and Reception
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OPM-97-33
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SERVICE RECOGNITION WEEK AND OPM OPEN HOUSE
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OPM-97-34
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Agency Responsibilities: Section 508 of the Rehabilitation Act of 1973
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OPM-97-35
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MID-CONTINENT LIFE INSURANCE COMPANY
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OPM-97-36
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ALL AGENCY PAYROLL SYSTEM USERS ATTENTION PAYROLL MANAGER
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OPM-97-37
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House Concurrent Resolution No. 1031 (HCR 1031)
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OPM-97-38
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Fiscal Year 1998 Fund and Account Codes
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OPM-97-39
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1997 U. S. Savings Bonds Campaign Reporting
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OPM-97-30
April 30, 1997
TO: All Appointing Authorities
From: Oscar B. Jackson, Jr., Administrator and Cabinet Secretary for Human Resources
RE:
OAC 530:10-15-55, Paid administrative leave for state employees as a
result of the bombing at the Alfred P. Murrah Federal Building on April
19, 1995.
Since
October 1996, the Office of Personnel Management has received a number
of inquiries about leave under this rule for state employees who were
physically injured in the bombing. As a result, we have again reviewed
this rule and provide the following clarification.
Section
530:10-15-55 authorized paid administrative leave until October 19,
1996, for classified and unclassified employees of state agencies
housed in buildings damaged by the Murrah Building bombing, or
classified or unclassified state employees physically present in such
buildings in an official capacity, who suffered physical, mental, or
emotional harm as the result of the bombing.
Subsection
(f) authorizes paid administrative leave for months from the date an
eligible employee is first granted paid administrative leave under this
rule or its predecessor rule, 530:10-15-54. Section 530:10-15-54
authorized paid administrative leave for all state employees physically
injured as a result of the bombing for six months from the date of the
bombing or until the employee was released to return to work, whichever
was earlier. Paid administrative leave may not be granted under Section
530:10-15-55 after October 19, 1996, unless an eligible employee
requires a medical procedure related to physical harm suffered as the
result of the bombing, which is not scheduled until after October 19,
1996. Subsection (g) provides that in this situation an employee is
eligible for paid administrative leave until October 19, 1997.
Since
last fall, we have revisited the relationship between subsections (f)
and (g). I am now interpreting Subsection (g) as both extending the
expiration date for the use of paid administrative leave to October 19,
1997, under certain circumstances and as increasing the amount of time
available if an eligible employee requires a medical procedure related
to physical harm suffered as the result of the bombing, which is not
scheduled until after October 19, 1996. The purpose of the extension of
paid administrative leave granted under Section 530:10-15-55 beyond
October 19, 1996, was to accommodate eligible employees who required a
medical procedure related to physical harm suffered as the result of
the bombing, which was not scheduled until after October 19, 1996.
Subsection (g) requires an employee who qualifies for paid
administrative leave after October 19, 1996, to submit a statement
signed by a physician, as that term is defined in the rule, which
describes the required medical procedure and the date(12 s) it is
scheduled to occur.
Section
530:10-15-55 does not define the term "medical procedure" because, as
the rule indicates, it is the employee's physician who determines what
medical procedures, related to physical harm suffered as the result of
the bombing, are required for his or her particular patient. Thus, a
determination by an employee's physician that office visits following
surgery, physical therapy, and other treatments are required medical
procedures related to physical harm suffered as the result of the
bombing, would meet the requirements of both the intent and the letter
of the law as expressed in Section 530:10-15-55. I believe a physician
could provide a statement covering multiple occurrences if more than
one absence was necessary.
If you have any questions or comments, please contact OPM Compensation Services at (405) 521-2177.
OPM 97-31
TO: Agency Personnel Responsible for Payroll Deductions, and All Organizations Approved for Deduction Status
FROM: Oscar B. Jackson, Jr. Administrator and Secretary of Human Resources
DATE: April 30, 1997
SUBJECT: List of Organizations and Policies Approved for State Employees' Voluntary Payroll Deductions
The
payroll deduction status of National Family Care Life Insurance Company
was terminated effective April 25, 1997. National Family Care should be
notifying policyholders about other methods for paying premiums.
Agencies should allow employees a reasonable period of time to make
alternative arrangements before ending deductions.
If you have any questions please feel free to contact Marsha Reeder at (405) 521-2269.
OPM 97-32
April 30, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator Recognition and Cabinet Secretary of Human Resources
RE: Public Service Recognition Week Awards Ceremony and Reception
You
are invited to attend a special "Public Service Week Awards Ceremony
and Reception", Thursday, May 8, 1997 at 1:00 p.m. in the Blue Room of
the State Capitol. During the Awards Ceremony Governor Frank Keating
and Legislative Leaders will present special awards and resolutions to
state employees. You are also invited to a Reception immediately
following the Awards Ceremony, sponsored by the Oklahoma Public
Employees Association (OPEA).
We look forward to seeing you on May 8th!
OPM 97-33
May 1, 1997
TO: Agency HR Directors and Civil Rights Administrators
FROM: Oscar B. Jackson, Jr., Administrator and Cabinet Secretary of Human Resources
RE: SERVICE RECOGNITION WEEK AND OPM OPEN HOUSE
As
you know, Governor Frank Keating has declared May 5-11, 1997, as
"Public Service Recognition Week" (PSRW) in the State of Oklahoma. He
PUBLIC has encouraged all state agencies to plan special to recognize
the products and services provided by state government, and to
celebrate the contributions state employees make each and every day on
behalf of the people of Oklahoma.
The
Office of Personnel Management has scheduled a number of special PSRW
activities. One of our major activities is what we are calling an
"Appreciation Day" for OPM departments, which will allow the
departments to "stroke" employees within their department and "brag"
about the services they provide.
We
would like to extend a special invitation for you and your staff to
visit our departments during these Appreciation Day activities, which
are scheduled as follows:
Monday, May 5 Administration and Policy Services Appreciation Day
· 9 -11 am Administration Open House Hosts: Oscar Jackson, Jim Hazeldine and Freda Davis
· 2 - 4 pm Policy Services wazzu Open House Hosts: Marty Irwin and staff
Tuesday, May 6 Administrative Services and Management Services Appreciation Day
· 9 activities -11 am Administrative Services Open House Hosts: Marian Freeman and staff
· 2 - 4 pm Management Services Exhibits Open House Hosts: Jim Lippert, Tom Rickner, Steve Loux and staff
Wednesday, May 7 Employment Relations Services and Human Resource Development Services Appreciation Day
· 9 -11 am Employment Relations Services Open House Hosts: Janice Wadkins and staff
· 2 - 4 pm Human Resource Development Services Open House Hosts: Larry Fisher and staff
Thursday, May 8 "State Agency Recognition Day", State Capitol
· 9 am - 1 pm State Agency, 2nd Floor Rotunda · 1 pm Special Awards Ceremony and Reception, Blue Room, State Capitol
Friday, May 9 Management Information Services and Employee Selection Services Appreciation Day
· 9 - 11 am Management Information Services Open House Hosts: Jim Emmert and staff
· 2 - 4 pm Employment Selection Services Open House Hosts: Jim Lang, Hank Batty, Joe Davenport and staff
We look forward to visiting with you during these Public Service Recognition Week activities.
OPM 97-34
May 6, 1997
To: All Appointing Authorities
From: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
Subject: Agency Responsibilities: Section 508 of the Rehabilitation Act of 1973
The
Office of Personnel Management, the Department of Central Services, and
the ABLE Tech project of Oklahoma State University, are hosting a
seminar on Section 508 of the Rehabilitation Act of 1973, as amended.
We invite you and your staff in purchasing personnel and affirmative
action personnel to attend one of the two sessions on July 9, 1997. The
enclosed sheet gives the details on the seminar. There is no charge and
the two hours will count for mandatory supervisory training.
Section
508 declares that state agencies shall purchase equipment (electronic
and informational technology) that is accessible to all state employees
regardless of disabilities. The intent of Section 508 is to ensure that
individuals with disabilities have comparable access to electronic
information and data.
The
"Technology Related Assistance for Individuals with Disabilities Act"
of 1988, Public Law 100-47, and 103-218 (known as the Tech Act)
requires that Oklahoma ABLE Tech assure compliance with Section 508.
Governor Frank Keating issued a letter of assurance stating that, "all
agencies, boards, and commissions of the State and their employees will
comply with Section 508. . ." This is an opportunity to determine the
procedure for ensuring compliance.
If
you have questions concerning this seminar, please contact Larry
Fisher, OPM Assistant Administrator at (405) 522-0762, or Linda Jaco,
Oklahoma ABLE Tech, Oklahoma State University, (405) 744 9864.
Enclosure
SPECIAL SEMINAR
COMPLYING WITH SECTION 508 OF THE REHABILITATION ACT OF 1973
WHEN
AND WHERE? July 9, 1997 Morning session: 9:30 a.m.--11:30 a.m. Repeat
afternoon session: 1:30 a.m.-- 3:30 p.m. Tom Steed Center, Rose State
College Midwest City, Oklahoma
WHY
ATTEND? "State agencies shall purchase equipment (electronic and
informational technology) that is accessible to all state employees
regardless of disabilities" (Section 508, Rehabilitation Act of 1973).
Governor Frank Keating has issued a letter of assurance stating that,
". . .all agencies, boards, and commissions of the State and their
employees will comply with Section 508. . ."
WHO
IS OFFERING THIS SEMINAR? Oklahoma ABLE Tech, Oklahoma State
University, the Department of Central Services, and the Office of
Personnel Management are hosting this two-hour seminar. There is no
charge.
WHAT ARE THE OBJECTIVES? By the completion of this seminar, and with the aid of their notes, participants will be able to:
1.
Define "electronic and informational technology equipment." 2. Explain
what is required to ensure compliance with Section 508. 3. Give
examples of equipment that meet the requirements of Section 508.
WHO
SHOULD ATTEND? Anyone involved in purchasing, or recommending the
purchase of, electronic or informational technology equipment, such as
purchasing directors, purchasing staff, individuals who recommend
purchases, and other key staff.
WHAT WILL BE COVERED? This is the agenda:
Definitions and requirements of Section 508 Staff, Oklahoma ABLE Tech Oklahoma State University
Equipment demonstrations Selected Vendors
Questions and Answers Period Staff, Oklahoma ABLE Tech Department of Central Services
HOW
DO WE REGISTER? Use the standard OPM/HRDS registration process (OPM
Workshop Nomination Form 193). Specify which session you want to
attend--a.m. or p.m. Sorry, on-line registration is not available. For
other information call (405) 521-6334 or 522 0762.
OPM 97-35
TO: Agency Personnel Responsible for Payroll Deductions, and All Organizations Approved for Deduction Status
FROM: Oscar B. Jackson, Jr. Administrator and Secretary of Human Resources
DATE: May 9, 1997
SUBJECT: MID-CONTINENT LIFE INSURANCE COMPANY
On
April 10, 1997, the Office of Personnel Management notified agencies
that "the payroll deduction status of Mid-Continent Life Insurance Co.
was terminated effective April 7, 1997. Mid-Continent should be
notifying policyholders about other methods for paying premiums.
Agencies should allow employees a reasonable period of time to make
alternative arrangements before ending deductions."
The
Office of Personnel Management has received information indicating that
Mid-Continent Life Insurance Company is returning checks issued by
state agencies for payroll deductions for both Mid-Continent and
Commonwealth policies. Affected employees should be notified
immediately of this situation. Please advise them to contact their
insurance agent to make appropriate arrangements to avoid loss of
benefits.
If you have any questions please feel free to contact Marsha Reeder at (405) 521-2269.
OPM-97-36
DATE: 6-6-97
TO: ALL AGENCY PAYROLL SYSTEM USERS ATTENTION PAYROLL MANAGER
FROM: Jim Emmert, Assistant Administrator Office of Personnel Management, MIS
RE: Fiscal Year End Payroll Processing and Workers Compensation Changes
The
Office of State Finance (OSF) mainframe computer will not be available
for payroll processing from 1:00 p.m. Monday, June 30, 1997 to noon
Tuesday, July 1, 1997.
No
payroll claims or payroll claim transfers will be processed during this
period. Also, Longevity payrolls for June that will not be paid until
after July 1, 1997 should not be processed.
For
the Bi-Weekly agencies that have payrolls that are to pay on 7-3-97 for
the period of 97A250, 6-8-97 through 6-21-97, these need to be
processed and to OSF before the downtime period starts at 1:00 p.m. on
6-30-97. This will insure the direct deposits and warrants reach the
employees on time.
The
State Insurance Fund published new Workers Compensation Rate tables,
which are effective March 1, 1997. These tables are to be used for all
policies renewed after this date.
When your Workers Compensation policy renews (usually 7-1) you will need to go into “MA”
Agency Payroll Control and then to “BW” Brws/Maint. Workers Comp to
change your table code. Your current tables code should be “E”, the new
table code to be effective when your policy renews will be “F”.
To update the table code to a “F”,
on the “MABW” screen, put in a “C” change on this record, and update
the Table Code from “E” to “F”. Also, make sure you are using the
correct Experience Modifier provided when the policy renews. The
premium discount of 33% and prompt pay discount of 5% remain the same.
OPM-97-37
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr., Administrator and Cabinet Secretary of Human Resources
DATE: May 30, 1997
SUBJECT: House Concurrent Resolution No. 1031 (HCR 1031)
Enclosed
is a copy of HCR 1031 proclaiming the week of May 5-11, 1997 as Public
Service Recognition Week. This resolution was adopted by the House of
Representatives on May 8, 1997, and by the Senate on May 15, 1997.
It
is my understanding that numerous memorable events occurred commending
and recognizing state employees. My sincere appreciation is extended to
each of you for being instrumental in making Public Service Recognition
Week a tremendous success.
OPM-97-38
TO: All Agency Payroll System Users
Attention Payroll Manager
DATE: May 30, 1997
FROM: Jim Emmert, Assistant Administrator
Office of Personnel Management, MIS
RE: Fiscal Year 1998 Fund and Account Codes
As
the fiscal year 1997 draws to an end, we are faceted with the annual
change of our Fund and Account Codes for FY98. As Agency Payroll System
users, you have the option of allowing the system to update your Fund
and Account Codes or updating them manually. This option is offered on
an Agency by Agency basis.
We
request a written reply if you are declining our offer of assistance,
or if you have major changes in the fund or account format. Please have
your answer to us by June 16, 1997.
If
you accept our offer for the system to do the updating for you and you
have major changes to the fund and account structure, we request a
letter from you with an attached list of your current FY97 and the new
FY98 Fund, Account and Sub-Activity Codes. The list should be formatted
as follows:
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FY97 FUND/AGY/ACCOUNT
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FY98 FUND/AGY/ACCOUNT
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CODE/SUB-ACTIVITY
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CODE/SUB-ACTIVITY
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Fund
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Agy
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Acct
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Sub-Act ivity
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Fund
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Agy
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Acct
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Sub-Activ ity
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197
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828
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019710
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00001
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198
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828
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029820
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00001
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200
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828
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009710
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00001
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200
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828
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009820
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00001
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This
year, as with last year, you can process FY97 
and FY98 payrolls at the
same time without the assistance of the Agency Payroll Unit. Just be
sure you have the correct pay period on your claim before you submit
the payroll to OSF.
Thank you for your immediate attention to this request.
JE/nw
OPM-97-39
MEMORANDUM
June 9, 1997
TO: All Appointing Authorities (Including Higher Education)
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: 1997 U. S. Savings Bonds Campaign Reporting
In
accordance with OPM All Appointing Authority Memo dated March 28, 1997
Re: U. S. Savings Bonds Campaign Materials, your agency U. S. Savings
Bonds Coordinator should submit the attached previously distributed “Results”
report to my office June 13, 1997. A final report on this year’s U. S.
Savings Bonds Campaign will be submitted to Governor Frank Keating on
June 30, 1997.
Thank you for your support on the U. S. Savings Bonds Campaign.
Attachment
