OPM-97-20
March 25, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: OPM ALL APPOINTING AUTHORITY CORRESPONDENCE
Effective
immediately, all appointing authority correspondence from the Office of
Personnel Management will be numbered to indicate the year and the
numerical sequence of the correspondence, i.e. OPM 97-XXX. The number
will be assigned to various types of correspondence from OPM to
include, but not be limited to, correspondence to Appointing
Authorities, Merit and Non-Merit System Agencies, Personnel/HR
Directors, Agency Personnel Responsible for Payroll Deductions, Payroll
Coordinators, Agency Nominating Officials (for HRDS Workshops), etc.
Attached
is a list of all such OPM correspondence issued for calendar year 1997.
Requests for copies of previously issued OPM all appointing authority
correspondence may be directed to the OPM Print Shop at (405) 521-6292.
Please let me know if you have questions or comments.
OBJJ:fad
Attachment
OPM-97-21
March 26, 1997
TO:
Governor Frank Keating Lt. Governor Mary Fallin Tom Cole, Secretary of
State Pam Warren, Secretary of Administration Dennis Howard Secretary
of Agriculture Ron Rosenfeld, Secretary of Commerce Dr. Floyd Coppedge,
Secretary of Education Mike Smith, Secretary of Energy Gary Sherrer,
Secretary of Environment Tom Daxon, Secretary of Finance and Revenue
Bob Ricks, Secretary of Safety and Security Neal McCaleb, Secretary of
Transportation Norman Lamb, Secretary of Veterans Affairs Ed Cook,
Secretary of Tourism & Recreation Secretary of Health and Human
Services
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: March of Dimes Drive
Bill
White, with the Oklahoma Corporation Commission, has asked that I share
the enclosed information with all Cabinet Secretaries. As you know,
State Treasurer Robert Butkin has been designated to Chair the State of
Oklahoma March of Dimes Campaign. Bill White is assisting Mr. Butkin as
a Coordinator.
OBJJ:fad
Enclosures
OPM-97-22
March 26, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: PUBLIC SERVICE RECOGNITION WEEK MAY 5-11, 1997
Governor
Frank Keating issued the enclosed proclamation designating the week of
May 5-11, 1997, to be "Public Service Recognition Week" in the State of
Oklahoma. This special week will be recognized throughout the country
at the federal, state and local levels of government. All state
agencies are encouraged to plan appropriate activities that week to
celebrate the outstanding services provided to the citizens of Oklahoma
by your agency's dedicated workforce.
On
Thursday, May 8, your agency will have the opportunity to participate
in "State Agency Recognition Day", an exhibition at the State Capitol
Rotunda. If you want to have a booth at the exhibition, please submit
the enclosed booth application so we can reserve you one of the 35
available booths. If we receive more than 35 applications, booths will
be assigned on a "first come-first served" basis, so please reply
promptly.
Again,
please plan whatever form of Public Service Recognition Week
celebration is appropriate for your agency to acknowledge the
outstanding service your employees provide day in and day out to the
people of Oklahoma.
OBJJ:fad
Enclosures
OPM-97-23
March 27, 1997
TO: All Appointing Authorities
From: Oscar B. Jackson, Jr.
Administrator and Secretary of Human Resources
RE:
EMERGENCY MERIT RULE REGARDING PAID ADMINISTRATIVE LEAVE TO ATTEND
TRIAL OF DEFENDANTS CHARGED WITH BOMBING ALFRED P. MURRAH FEDERAL
BUILDING
The
enclosed emergency rule provides up to 40 hours of paid administrative
leave for state employees affected by the bombing of the Alfred P.
Murrah Building to attend the trial or the closed circuit viewing of
the trial of the defendants charged with the bombing.
Rule
530:10-15-56 became effective March 26, 1997, when it was approved by
Governor Keating. The Rule will remain effective through July 14, 1998,
unless superseded by another rule or disapproved by the Legislature.
I
recommend that you review previously submitted requests for annual
leave or leave without pay by eligible employees and approve applicable
requests as paid administrative leave under 530:10-15-56 up to the 40
hour limit. You may approve requests for leave in excess of 40 hours as
annual leave or leave without pay according to other provisions of the
Merit Rules.
Under
rules governing the closed circuit viewing of the trial, persons
wishing to view the closed circuit telecast may only reserve seats two
days prior to the day they wish to attend. To the extent possible,
please allow eligible employees flexibility in scheduling the paid
administrative leave due to this restriction.
If
you have any questions regarding 530:10-15-56, please contact Janice
Wadkins at the Office of Personnel Management at (405) 521-2177.
TITLE 530. OFFICE OF PERSONNEL MANAGEMENT
CHAPTER 10. MERIT SYSTEM OF PERSONNEL ADMINISTRATION RULES
SUBCHAPTER 15. TIME AND LEAVE
PART 5. MISCELLANEOUS TYPES OF LEAVE
530:10-15-56.
Paid administrative leave to attend trial of defendants charged with
bombing of the Alfred P. Murrah Federal building
(a) A classified or
unclassified employee registered through the U.S. Attorney’s Office to
attend the trail of defendants charged with the bombing of the Alfred
P. Murrah Federal Building shall be granted up to 40 hours paid
administrative leave to attend the trail or closed circuit viewing.
(b)
To be eligible for paid administrative leave, an employee shall request
leave pursuant to the provisions of this Section on the appropriate
agency form.
(c) An Appointing Authority shall verify that the
employee is registered to attend the trial or the closed circuit
viewing of the trial before granting leave under this Section.
Verification that the employee has been issued a photo identification
card through the U.S. Attorney's Office for entry into the trial or the
closed circuit viewing of the trial shall be adequate verification for
the purpose of this Section.
(d) After employees have exhausted
administrative leave under this Section, an Appointing Authority may
grant other types of leave (such as annual leave or leave without pay)
according to the Merit Rules to allow employees to attend the trial or
closed circuit viewing of the trial. An Appointing Authority may
authorize use of flextime attendance policies or alternative work
schedules to allow employees who have exhausted administrative leave
under this Section to attend the trial or closed circuit viewing of the
trial.
OPM-97-24
April 7, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: OPM Classification and Compensation Reform Project Management Interviews
As
previously communicated last winter, the Classification/Compensation
Reform Project is a project conducted by the OPM to evaluate, study,
and make recommendations to the Governor and Legislature on the
classification, compensation, and performance management systems of the
State of Oklahoma. This project was authorized by Governor Keating's
Executive Order 96-25, and requires a full report, with
recommendations, to the Governor and Legislature which will be in
November, 1998. Agencies were briefed about the project in two meetings
held in December, 1996.
We
are proceeding with the next stage of the OPM
Classification/Compensation Reform Project. The
Classification/Compensation Reform Advisory Committee met for the first
time on Friday, March 28, 1997 to review information about the origin
and purpose of the project, to receive an overview of the project
activities, and to develop a work schedule for work to be performed in
the coming months. This Advisory Committee is composed of key agency
program management and human resources staff who provide a thorough
knowledge and history of agency personnel systems and state functions.
In
order to maximize agency input into the early stages of this important
project, a series of Management Interviews will be conducted with a
representative sampling of state agencies on April 15, 16, 22, and 23,
1997. Because of the large number of agencies, I have identified a
cross-sampling of agencies to provide a diverse but full picture of
agency perspectives on classification, compensation, and employee
performance management systems through these management interviews. The
Management Interviews will be conducted in the agencies' offices with
only the agency representative and a consultant from the Hay Group, the
consultant which has been contracted with to assist OPM in this project.
OPM
will be contacting selected agencies to participate in these Management
Interviews. If your agency is contacted for an interview, your
cooperation and participation will be valuable and appreciated. Your
information, openness, and full disclosure will contribute greatly to
the overall success of this project. Moreover, your participation also
will contribute to assisting agencies in their areas of concerns about
the classification, compensation, and the employee performance
management systems of the State of Oklahoma.
If you have any questions, please contact Jim Lippert, Project Coordinator, at 521-2169.
OPM-97-25
TO: Agency Personnel Responsible for Payroll Deductions, and All Organizations Approved for Deduction Status
FROM: Oscar B. Jackson, Jr. Administrator and Secretary of Human Resources
DATE: April 10, 1997
SUBJECT: List of Organizations and Policies Approved for State Employees' Voluntary Payroll Deductions
The
following insurance policy offered by Group Underwriters Inc. has been
approved for sale in Oklahoma and is eligible for payroll deduction
status.
GULP/Transamerica
Assurance Policy Form GULP/WRAPPLAN: GULP/GULP0042 BILLING UNIT:
Transamerica Assurance Co. File No.: 54531Los Angeles, CA
90074-4531Contact Person: Lydia Milton FIN #:Payroll Code: Inquiries:
58-2022585AI34800-874-5469
The
payroll deduction status of Mid-Continent Life Insurance Co. was
terminated effective April 7, 1997. Mid-Continent should be notifying
policyholders about other methods for paying premiums. Agencies should
allow employees a reasonable period of time to make alternative
arrangements before ending deductions.
Change in Contact Person:
ESEO Federal Credit Union Contact: Paul Taylor
Change in Name:
Texoma Educators Federal Credit Union (Formerly: Southeastern Teachers Credit Union)
Change in Phone Number:
American Family Life Assurance Company (AFLAC) 800-992-3522
If you have any questions please feel free to contact Marsha Reeder at (405) 521-2269.
OPM-97-26
April 22, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr.
Administrator and Cabinet Secretary of Human Resources
RE: Employee Communication (OPM Classification/Compensation Reform Project)
Enclosed
is a bulletin addressed to all state employees informing them of the
Office of Personnel Management (OPM) Classification and Compensation
Reform Project. This bulletin was prepared with the assistance of the
Project Advisory Committee. The Committee was established by OPM and is
composed of Agency Directors, HR Managers, and also has employee
association involvement. The purpose of this Committee is to provide
feedback on every aspect of this important project. The enclosed
bulletin provides employees with answers to some commonly asked
questions about the project.
We
are requesting that you distribute this bulletin to each of your
employees during the period April 28-30. The timing of this
distribution is important to ensure that all employees receive this
important communication at approximately the same time. The
communication may be distributed through E-mail, home mail, payroll
distribution, or any other means that will ensure the employees receive
this information during the above-mentioned period.
If you have any questions, please contact Jim Lippert at 521-2169 or Tom Rickner at 521-6329.
Enclosure
OPM-97-26A
April 25, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr.
Administrator and Cabinet Secretary of Human Resources
RE: Definition of Terms Seminar
The
Office of Personnel Management (OPM) will be sponsoring a "Definition
of Terms" seminar on Friday, May 9, 1997, from 9 a.m. to 11:30 a.m. in
the Commission Room (First Floor) of the Department of Transportation.
This seminar is intended for all personnel directors of state agencies
as well as selected OPM staff.
One
integral part of the success of the Classification Compensation Reform
Project is the clear and consistent use of management and HR terms both
within OPM and in the agencies using OPM services. In order to ensure
that OPM, agencies, and our consultant are using the same terms during
this project, OPM and the Hay Group, will be holding this seminar to
identify and reach consensus on relevant the use of critical terms
important to this project. You are invited to participate in this
critical session. Participation in this seminar will not only provide
you with a clear and consistent definition of appropriate terms as used
by your peers, but it will give you the opportunity to lend your
expertise and knowledge to these discussions.
If you have any questions concerning this program, please call Jim Lippert at 521-2169.
OPM-97-27
April 24, 1997
TO: All Appointing Authorities Memos
FROM: Oscar B. Jackson, Jr.
Administrator and Cabinet Secretary of Human Resources
SUBJECT: Revisions to Request for Personnel Action Forms Policy
The
OPM Management Services Division receives thousands of Request for
Personnel Action forms (OPM-14) from agencies on a variety of
transactions affecting state employees. Occasionally, these
transactions contain errors ranging from typographical mistakes to
incorrect appointment information. In the past, OPM staff has made
corrections to some of these forms in order to facilitate the timely
processing of these transactions.
The
purpose of this memo is to advise all agencies that OPM staff will only
make changes to typographical errors on these forms. Any other types of
errors which affect a condition of employment, (i.e. effective dates,
Appointments, Separations, Changes, Leave, Proposed, and Remarks) will
no longer be corrected by OPM staff. These forms will be returned to
your personnel office for correction and resubmission to OPM. A copy of
the corrected form also must be given to the affected employee by the
agency.
If
you have any questions concerning this new procedure, please contact
your OPM Classification Division liaison. If you or your staff feel
that a training session is required to help in the processing of
transactions, please have your staff contact either Jim Lippert
(521-2169) or Steve Loux (521-6338).
OPM-97-28
April 24, 1997
TO: All Appointing Authorities Memos
FROM: Oscar B. Jackson, Jr.
Administrator and Cabinet Secretary of Human Resources
SUBJECT: Additional Information Requirements for Class Special Entrance Rate Requests
Prior
to approval of any current and/or future Class Special Entrance Rate
(SER) request, the following additional information shall be provided
in writing to the Office of Personnel Management:
1. The immediate fiscal impact for the current fiscal year.
2. The fiscal impact for next fiscal year.
3.
If all or part of the cost is achieved by not filling authorized
positions, please indicate by budget account where you have not been
filled and if there are plans to fill them in the future.
4.
If some or all of the costs can be absorbed by savings achieved through
current or future organizational or program changes, please describe
those changes there.
5.
If funds are otherwise not available, please describe the source of the
funds and what budget/program changes are required to make them
available.
6. If funds are not available, how will your agency fund the cost if the Legislature does not provide additional funding?
Once
other Class SER approval criteria have been met, SER fiscal impact
information will be forwarded to the Office of State Finance for review
and comment. Questions regarding this issue may be directed to Todd
Dennis 521-6374 or Steve Loux at 521-6338 in the OPM Compensation
Division.
OPM-97-28A
April 29, 1997
TO: All Appointing Authorities Memos
FROM: Oscar B. Jackson, Jr.
Administrator and Cabinet Secretary of Human Resources
SUBJECT: Additional Information Requirements for Class Special Entrance Rate Requests
Prior
to approval of any current and/or future Class Special Entrance Rate
(SER) request, the following additional information shall be provided
in writing to the Office of Personnel Management:
1. The immediate fiscal impact for the current fiscal year.
2. The fiscal impact for next fiscal year.
3.
If all or part of the cost is achieved by not filling authorized
positions, please indicate by budget account where you have not been
filled and if there are plans to fill them in the future.
4.
If some or all of the costs can be absorbed by savings achieved through
current or future organizational or program changes, please describe
those changes.
5.
If funds are otherwise not available, please describe the source of the
funds and what budget/program changes are required to make them
available.
6.
If funds are not available, describe how your agency will fund the cost
if the Legislature does not provide additional funding?
Once
other Class SER approval criteria have been met, SER fiscal impact
information will be forwarded to the Office of State Finance for review
and comment. Questions regarding this issue may be directed to Todd
Dennis 521-6374 or Steve Loux at 521-6338 in the OPM Compensation
Division.
OPM-97-29
April 29, 1997
TO: State Agency Personnel Directors
FROM: Oscar B. Jackson, Jr.
Administrator and Cabinet Secretary of Human Resources
RE: Definitions of Terms Seminar
The
Office of Personnel Management (OPM) will be sponsoring a "Definition
of Terms" seminar on Friday, May 9, 1997, from 9a.m. to 11:30 a.m. in
the Commission Room (First Floor) of
the Department of Transportation. This seminar is intended for all
personnel directors of state agencies as well as selected OPM staff.
One
integral part of the success of the Classification and Compensation
Reform Project is the clear and consistent use of management and HR
terms both within OPM and in the agencies using OPM services. In order
to ensure that OPM, agencies, and our consultant are using the same
terms during this project, OPM and the Hay Group will be holding this
seminar to identify and reach consensus on relevant the use of critical
terms important to this project. You are invited to participate in this
critical session. Participation in this seminar will not provide you
with a clear and consistent definition of appropriate terms as used by
your peers, but it will give you the opportunity to lend your expertise
and knowledge to these discussions.
If you have any questions concerning this program, please call Jim Lippert at 521-2169.
