1997 All Appointing Authorities Memos
OPM-97-10 to OPM-97-19
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OPM-97-10
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Henry Toll Fellowship Program, The Council of State Governments
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OPM-97-11
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1997 Innovations Awards - The Council of State Governments
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OPM-97-12
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OPM EEO/AA Status Report
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OPM-97-13
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Deputy Administrator for Programs Appointment
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OPM-97-14
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1997 U. S. Savings Bonds Campaign
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OPM-97-15
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Mandatory Supervisory Training Requirement Report
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OPM-97-16
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1997 NASPE EUGENE H. ROONEY, JR. AWARDS
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OPM-97-17
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PROPOSED PERMANENT AMENDMENTS TO MERIT SYSTEM OF PERSONNEL ADMINISTRATION RULES
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OPM-97-18
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OPM STATE EMPLOYEE ASSISTANCE PROGRAM FY 1996 ANNUAL REPORT
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OPM-97-19
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1996 Oklahoma State Employee Charitable Contribution Campaign Report
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OPM-97-10
February 4, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: Henry Toll Fellowship Program, The Council of State Governments
Each
year, for the past decade, The Council of State Governments has
sponsored the Henry Toll Fellowship Program for emerging state leaders.
Aimed at developing the next generation of leaders from the three
branches of government, the intensive five-day leadership development
program, assists future leaders by providing information and
perspectives not available in the course of everyday public service.
The
following Oklahomans have participated in the Toll Fellowship Program:
Rollo Redburn, Office of State Finance; Justice Joseph Watts, Supreme
Court; and Representative Laura Boyd.
Enclosed
is the 1997 Henry Toll Fellowship Application. Applications must be
forwarded by certified mail to the Council's address, postmarked no
later than March 21, 1997.
OBJJ:fad
Enclosure
OPM-97-11
February 7, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: 1997 Innovations Awards - The Council of State Governments
The
Council of State Governments has recently announced the application
process for the "Innovations Awards 1997". The program was established
in 1986 to bring greater visibility to exemplary state programs and
policies and to facilitate the transfer of those successful experiences
to other states. See the enclosed brochure for more information on the
"1997 Innovations Awards' Program. The application deadline is April
30, 1997.
I
encourage you to identify programs in your agency which you believe
would be good candidates for recognition for this prestigious award.
Enclosure
OPM-97-12
TO: Agency Appointing Authorities
FROM: Oscar B. Jackson, Jr.
Administrator and Cabinet Secretary of Human Resources
DATE: February 18, 1997
SUBJECT: OPM EEO/AA Status Report
Enclosed
is the Abbreviated Summary and your agency's data from the annual OPM
Equal Employment Opportunity/ Affirmative Action Status Report for
Oklahoma state government. This report includes the period July 1, 1995
through June 30, 1996.
The
State of Oklahoma's continuing affirmative action goal is to achieve a
workforce that is representative of every race, ethnic, and gender
group in Oklahoma. This report reflects progress toward that goal.
If
you have questions or need more information regarding the statistical
report, please contact Janice Wadkins, Assistant Administrator for
Employment Relations Services, at (405) 521-3082.
Enclosure
OPM-97-13
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: Deputy Administrator for Programs Appointment
DATE: February 27, 1997
I
am pleased to announce the appointment of Jim Hazeldine to serve as
Deputy Administrator for Programs with the Office of Personnel
Management, effective February 27, 1997. Mr. Hazeldine succeeds Jim
Tanner, who recently retired from state service.
As
Deputy Administrator for Programs, Mr. Hazeldine will be
administratively responsible for the following OPM program departments:
- Employee Selection Services (Recruitment and Personnel Assessment)
- Management Services (Classification, Compensation, and the Agency Services Unit )
- Human Resources Development Services (Training, CPM Program, and Quality Oklahoma)
- Employment Relations Services (EEO/AA and the State EAP)
- Management Information Services
Mr.
Hazeldine most recently served as Division Manager for Human Resources
with the Department of Transportation, having previously worked for the
Office of Personnel Management and the Department of Corrections. He
brings a wealth of human resource administration and state service
experience to his new assignment with the Office of Personnel
Management. Having served as a state agency Human Resources Director,
he is particularly sensitive to the everyday needs of state agencies.
And, he is absolutely committed to accomplishing the OPM Mission: "To
provide effective human resource management systems and services
responsive to the needs of state government."
Jim
Hazeldine and the members of the OPM Team look forward to building on
the working relationships we have developed over the years with our
customers: state agencies and their employees.
OPM-97-14
MEMORANDUM
March 7, 1997
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: 1997 U. S. Savings Bonds Campaign
I
have accepted Governor Frank Keating's request to serve as the Chair
for the 1997 U. S. Savings Bond Drive for the State of Oklahoma because
I strongly believe that Savings Bonds can truly benefit state employees.
Nothing
can be more important for future financial security than a good
retirement plan, careful investments, and a firm commitment to saving.
Savings Bonds can meet all three of these goals, and do so with very
little capital and no Wall Street experience.
However,
in order that as many state employees as possible hear about this
opportunity to enhance their financial futures, I need strong leaders
from each of your agencies to assist me in getting the word out to as
many employees as quickly and as clearly as possible.
Please
assist me in this effort by naming your Agency U. S. Savings Bonds
Coordinator on the accompanying form and returning the completed form
to me no later than March 20, 1997. Please schedule your Coordinator to
attend the U. S. Savings Bonds Coordinator training which will take
place March 27, 1997 from 10:00 a.m. to 12 noon in the Blue Room in the
State Capitol (Second Floor).
I
thank you for your support and look forward to an exciting and
successful U. S. Savings Bond campaign on behalf of the employees of
the State of Oklahoma.
Attachments
OPM-97-15
MEMORANDUM
TO: All Appointing Authorities DATE: March 10, 1997
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: Mandatory Supervisory Training Requirement Report
Merit
Rule 530:10-17-95, Supervisory Training Reporting Requirements,
requires agencies to report annually on the compliance of their
supervisory personnel with Merit Rule 530:10-17, Part 9, Mandatory
Supervisory Training. The following worksheet is for the period January
1, 1996, through December 31, 1996.
Please complete the following worksheet and return it by April 30, 1997, to:
Office of Personnel Management
ATTN: LARRY FISHER
2101 N. Lincoln Blvd. Oklahoma City, OK 73105
If needed, Merit Rule 530:10-17-91 defines "supervisor" for training purposes.
Please
use the worksheet to indicate primary reasons employees may not have
met the training requirements. We use our responses to plan ways the
Office of Personnel Management can help your supervisors meet these
training requirements in the future.
For assistance, please call Larry Fisher or Grayson Bedwell at (405) 522-0762.
MANDATORY SUPERVISORY TRAINING REQUIREMENT REPORT
Please mail or FAX your responses by April 30, 1997 to:
Office of Personnel Management
ATTN: LARRY FISHER
2101 N. Lincoln Blvd. Oklahoma City, OK 73105
FAX: 405-524-6942
AGENCY: ___________________________________________________
AGENCY NUMBER: __________________________ DATE: __________
Responding Period: January 1, 1996--December 31, 1996.
1. Number of Agency Employees as of June 30, 1996 ________________
2. Number of Agency Supervisors as of June 30, 1996 ________________
3. Number that completed mandatory supervisory training. _____________
4. Number that partially completed mandatory supervisory training. ______
5. Number that did not complete any mandatory supervisory training. _____
Please indicate below primary reasons why supervisors may have not been able to complete their mandatory supervisory training.
Report completed by:
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NAME
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TITLE
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TELEPHONE NUMBER
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Thank you!
OPM-97-16
MEMORANDUM
March 10, 1997
TO: Human Resource Directors, Merit & Non-Merit State Agencies and Higher Education
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
RE: 1997 NASPE EUGENE H. ROONEY, JR. AWARDS
The
National Association of State Personnel Executives (NASPE) has
announced the nomination period for the "1997 NASPE Eugene H. Rooney,
Jr. Innovative Human Resources Management Programs Awards", which has a
nomination deadline of April 18, 1997.
The
Eugene H. Rooney, Jr. Awards have been established in memory of a
treasured friend of NASPE who had a lasting impact on state personnel
administration. He served as president of NASPE at a time of great
growth for the organization and his influence was felt far beyond the
borders of his home state of Massachusetts. In his memory, these awards
have been established to recognize innovative state human resource
management practices that insure access and equity while enhancing
productivity and service delivery; and to recognize individuals who
exemplify the character, qualities and influence that Gene Rooney had
on state personnel administration.
Two
State of Oklahoma HR programs have been recognized by NASPE. The OESC
"Personnel Game" was the 1995 program winner, and the MPC "Alternative
Dispute Resolution Program" was an Honorable Mention in 1995.
Eligibility
Innovative
State Human Resource Management Program nominations are considered for
projects and programs which have a positive impact on the
administration of state human resources programs. Nominated programs
may be administered by a state's central personnel department or line
agency personnel operations. Programs and projects must have been
operational for at least six months and must be transferable to other
states. Selection criteria are based on the questions asked on the
award application Program nominations are encouraged in all areas of
personnel administration including:
n
classification n compensation n recruitment n assessment/selection n
information systems n training and development n performance evaluation
n employee assistance and counseling n grievances and appeals n
employee/labor relation n worksite health promotion/wellness n benefits
n payroll n equal employment opportunities/affirmative action
Deadline
All applications must be submitted by April 18, 1997.
Awards Presentations
An
award will be presented to one program. The 1997 awards will be
presented at the NASPE Annual Meeting scheduled for July 19-23 in
Portsmouth, New Hampshire. The program winner will be asked to give a
brief overview on the award-winning program at the NASPE Annual Meeting
Awards Luncheon on Wednesday, July 23, 1997, and will receive on
complimentary meeting registration and plaque.
Awards Committee
The awards committee is comprised of a panel of four state personnel executives.
Sharing of Information & Publicity
All
nominated programs will be announced for the interest of the NASPE
membership in State Personnel View, NASPE's quarterly newsletter, and
in a publication of program summaries. The winners will be announced to
all relevant government and personnel magazines, newsletters and other
publications. Press releases will also be sent to the major news
organizations in the states of the award winner.
Questions
If
you have any questions or need further information, please contact Kim
Kinser, NASPE Program Assistant, at (606) 244-8179 or by e-mail at
kkinser@csg.org.
Enclosure
OPM-97-17
March 12, 1997
TO: ALL APPOINTING AUTHORITIES
FROM: Oscar B. Jackson, Jr. Administrator and Secretary of Human Resources
RE:
PROPOSED PERMANENT AMENDMENTS TO MERIT SYSTEM OF PERSONNEL
ADMINISTRATION RULES
_____________________________________________________
I
have scheduled a public hearing for comments on proposed permanent
amendments and new rules in the following subchapters of the Merit
System of Personnel Administration:
Subchapter
1. General Provisions Subchapter 3. Affirmative Action and Equal
Employment Opportunity Subchapter 5. Position Allocation and Employee
Classification System Subchapter 6. Position Management Subchapter 7.
Salary and Payroll Subchapter 9. Recruitment and Selection Subchapter
11. Employee Actions Subchapter 15. Time and Leave Subchapter 17.
Performance Evaluation and Career Enhancement Programs Subchapter 21.
State Employee Assistance Program
Amendments to the Office of Personnel Management Administrative Rules are also proposed.
I hope you or your representative will attend:
1:00
p.m., Thursday, March 20, 1997 Tom Steed Center at Rose State College
6191 Tinker Diagonal (Northwest corner of Interstate 40 at the Hudiburg
Exit) Midwest City
A copy of the proposed amendments is enclosed.
If
you would like to make comments on the proposed amendments but are
unable to attend the public hearing, I will consider written comments
received in the Office of Personnel Management by 4:45 p.m. on March
28, 1997. Written comments on rule proposals should be addressed to the
attention of Policy Services, Oklahoma Office of Personnel Management,
2101 North Lincoln Boulevard, Room G-80, Oklahoma City, OK 73105.
Please
contact Dayna Petete at (405) 521-2177 if you have any questions
regarding rule proposals in Subchapters 7, 15, 17 and the OPM
Administrative Rules. If you have any questions regarding rule
proposals in Subchapters 1, 3, 5, 6, 9, 11, and 21, please contact
Kimberlee Williams at (405) 521-2177.
Enclosure:
Rule proposals to Subchapters 1, 3, 5, 6, 7, 9, 11, 15, 17, and 21 of
the Merit Rules and the Office of Personnel Management Administrative
Rules
OPM-97-18
TO: All Appointing Authorities
FROM: Oscar B. Jackson, Jr. Administrator and Cabinet Secretary of Human Resources
DATE: March 19, 1997
SUBJECT: OPM STATE EMPLOYEE ASSISTANCE PROGRAM FY 1996 ANNUAL REPORT
Enclosed
is the annual Office of Personnel Management State Employee Assistance
Program Statistical Report for Fiscal Year 1996. This report identifies
the programmatic activity of the OPM State Employee Assistance Program
and provides a caseload composite of the program's clients and their
needs.
The
OPM State EAP provides professional assistance to state government
employees and their family members who experience problems and quality
of work-life needs.
Should
you have any questions regarding the contents of this report or need
additional information, please contact Robert Stevens, OPM State EAP
Coordinator, at (405) 521-6379, or you may contact Janice Wadkins,
Assistant Administrator for Employment Relations Services, at (405)
521-3082.
Enclosure
OPM-97-19
March 21, 1997
To: All Appointing Authorities
From: Oscar B. Jackson, Jr., Administrator and Cabinet Secretary of Human Resources
Subject: 1996 Oklahoma State Employee Charitable Contribution Campaign Report
The
1996 Oklahoma State Employees Charitable Contribution Campaign results
were presented to the State Agency Review Committee (SARC) at their
February 12, 1997, meeting. The Campaign and the Committee were created
by the Oklahoma State Employee Charitable Contribution Act of 1989. The
SARC members, all of whom are state employees, were encouraged by the
report that shows state employees are a generous and caring group when
they are aware of a need.
The
total gift from state employees to the charities participating in the
1996 Campaign was approximately $268,000. Of the 4,000 employees who
actually participated, this represents a gift of approximately $67.00
per person; an increase of 87% since the 1992 campaign. Our average
gift is higher than the average provided by city, county and public
school employees in the campaigns to which they contribute.
One
area where the State has room to improve would be the percentage of
employees overall who participate in the Campaign. Only about 14% of
state employees participated in the 1996 campaign. As a comparison,
about 45% of the city, county and public school employees participated
in similar campaigns sponsored by their employers. As the
representatives from the charitable organizations explained it, we have
a loyal group of givers; the group is just smaller than it could be.
The
State Employee's Campaign encourages participation in the annual
campaign by local charitable federations; including the Combined Health
Appeal, International Service Agencies, local United Way agencies,
Caring for Children, and any other local charities that meet the
requirements of the Act. The State Employee Campaign is the only
charitable contribution approved for payroll deduction and is the only
campaign that authorizes charities to solicit state employees at their
workplace.
One
of the keys to a successful campaign is the commitment of state
leadership. Please provide the support and encouragement necessary to
your employees that will allow them to showcase their generous and
caring nature in this year's Campaign. Your friends and neighbors will
appreciate the enthusiastic participation of each state employee in the
1997 Campaign this Fall.
If
you have questions about the SARC on the State Employees Charitable
Contribution Campaign, you may contact John Copenhaver at (405)
521-3776.
