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Minimum Data Set (MDS)QIES-quies-mds.jpg

Nursing facilities and skilled nursing facility units must conduct comprehensive, accurate, standardized and reproducible assessments of each resident’s functional capacity using the Minimum Data Set (MDS). The automated MDS system is a critical component of the Oklahoma State Agency and Centers for Medicare and Medicaid Services (CMS) operations, and provides the means for transmitting assessment data to CMS for validating payments under the Medicare Skilled Nursing Facility Prospective Payment System for nursing homes. CMS has provided each State with an MDS system composed of standardized hardware and software platforms scaled to meet the State’s anticipated processing volumes. The MDS software components are developed, distributed, maintained and upgraded centrally by CMS. The MDS database is a federal database owned by CMS and is therefore subject to the requirements of the Federal Privacy Act and the MDS System of Records (MDS-SOR). The MDS-SOR sets forth legal requirements regarding privacy and disclosure of information by CMS. The following CMS website provides information on how to obtain data from the MDS system:   https://www.cms.gov/Privacy.

The Quality Improvement and Evaluation Service (QIES) staff is responsible for developing and implementing the delivery of health care information, providing consultative assistance regarding the MDS process to health care facilities and maintaining the MDS state repository for upload to the national CMS repository. Responsibilities include educating providers in the clinical methodology and completion of MDS forms; receipting and validating MDS records; assisting nursing facilities in understanding and interpreting validation reports and the error correction process; providing routine and intermittent training to nursing facility staff and nursing facility surveyors; providing support to software vendors; and assisting nursing facility surveyors with assessment issues related to the survey process.

Contact Information
Quality Improvement and Evaluation Service
1000 N. E. 10th Street, Room 1212
Oklahoma City, OK  73117

Phone:  (405) 271-5278  Fax:  (405) 271-1402

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