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Oklahoma Long Term Care National Background Check Program
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UPDATED February 19, 2013

Welcome to the Oklahoma Long Term Care National Background Check Program Web site. In April of 2011, the Oklahoma State Department of Health (OSDH) was awarded a grant from the Centers for Medicare & Medicaid Services (CMS) of $2.6 million dollars to cover 75% of the costs for the exploration and development of a fingerprint based national background check program. In conjunction with our LTC industry partners, House Bill 2582 passed with an effective date of November 1, 2012.Tthe law authorized staggered implementation through rulemaking.

The current name based background check process remains in place. However, see below for revised barrier offenses for Nurse Aides and Nontechnical Services Workers.

Effective dates for fingerprinting will be sometime after August 2013 and will be established through rulemaking and after further notice. Check back for updates.

Quick Links

Program Bullet Points

Changes in Disqualifying Offenses

OK SCREEN

Presentations

Legislation Information

Program Bullet Points

OSDH partnered with provider groups in the long-term care (LTC) industry, the Oklahoma Department of Human Services (DHS), and the Oklahoma State Bureau of Investigation (OSBI) to review current laws and rules applicable to the background check process, industry practice, and finance models for funding a fingerprint based background check program.
These efforts resulted in HB2582 was introduced and passed with an effective date of November 1, 2012.
The legislation creates statutory authority to implement a fingerprint based National Background Check for certain classes of LTC providers.
The legislation authorizes fingerprint based background checks on all future direct patient access employees of LTC facilities and providers.
The program will rely on a web portal for registry screening and employment eligibility status.
Providers will have an account on the OK-SCREEN web portal
Authorization for fingerprinting comes after registries are reviewed from the web portal
Providers can screen applicants on multiple registries from the web portal
More training and support for the portal are coming. See below for a demonstration.
Applicants who are cleared on the registries are authorized for either fingerprinting or an immediate eligibility determination
New hires will have a continuously monitored criminal history and will not require re-fingerprinting when changing employers within the industry
A provider pays $19 for the initial fingerprinting or to enroll the eligible applicant as their monitored employee.
The applicant pays $10 for fingerprinting (“one-time”)
Disqualified applicants will be notified of their appeal rights
The eligibility determination is based on a review of the criminal history record obtained from fingerprints and is made by the Department of Health
Barriers to employment eligibility are established in the law. There are:
- Screening based barriers
- Criminal history barriers based on the employment classification
Name based checks continue until an effective date for fingerprinting is established in rule

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Changes in Disqualifying Offenses

The criminal offenses that disqualify employment and certification for nurse aides and employment for non-technical service workers are effective as of November 1, 2012. See the CNA and NTSW bulletins below addressing those items in the law.

Revised Barrier Offense for Nurse Aides Effective November 1, 2012 (PDF)

Revised Barrier Offenses for Nontechnical Services Workers Effective November 1, 2012 (PDF)

The Uniform Employment Application for Nurse Aide Staff ODH Form 805 (PDF) is revised based on changes to the list of offenses that are barriers to employment.

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OK SCREEN

The Oklahoma Screening and Registry Employee Evaluation Network (OKSCREEN) is the Department’s Web Portal created for providers for the purpose of applicant screening, obtaining authorizations for fingerprinting and determinations of employment eligibility. The Portal is in development and we will be piloting Phase I addressing the registry screening process beginning in December. The following is a PowerPoint demonstration and user manual for your review. If you have observations or feedback on the emerging design please submit those comments to okscreen@health.ok.gov.

OK-SCREEN Phase I Demonstration
To view this presentation as a slide show, save the file to your computer and click the left mouse button to move through the slide show.

OK-SCREEN Account Management Demonstration
To view this presentation as a slide show, save the file to your computer and click the left mouse button to move through the slide show.

OK-SCREEN Phase I User Manual
Click the hyperlink to view this Adobe Acrobat .pdf file.

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Presentations

PowerPoint Presentation at the Hospice and Home Health Advisory Board Meetings: February 2013

Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID) Provider Training (09/13/2012)

Residential Care Provider Training (08/15/2012)

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Legislation Information

HB2582 Signed Legislation

HB2582 Legislation Summary

HB2582 Legislation Benefits

HB2582 Talking Points

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Program Illustrations

What is Live Scan?

Workflow Map

Simple Finance Model

Finance Map and Program Charts

Background Check Process

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Web Links

Michigan Long Term Care Background Check Information

Michigan Long Term Care Background Check Tutorial

CMS Grant Program Technical Support Vendor Web site

Oklahoma Teacher's Personnel Background Checks & Sex and Violent Crime Offender Registry

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Contact Information

James Joslin, Chief
Health Resources Development Service
Oklahoma State Department of Health
1000 NE 10th Street
Oklahoma City, OK 73117
405.271.6868
E-mail: Click here to email

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Activity Director and Social Services Director Courses Feeding Assistants Health Facility Systems Home Care Administrator Registry Home Care Administrator CEU Source List Jail Inspection Division Managed Care Systems Nurse Aide and Nontechnical Services Worker Registry Nurse Aide Temporary Emergency Waiver Application Oklahoma Long Term Care National Background Check Program Grant Uniform Credentialing Application 2013 Protective Health Services Fact Sheet Booklet	OSDH Home > Protective Health > Health Resources Development Service > Oklahoma Long Term Care National Background Check Program Grant
	email \| print Oklahoma Long Term Care National Background Check Program Get E-mail Updates: UPDATED February 19, 2013 Welcome to the Oklahoma Long Term Care National Background Check Program Web site. In April of 2011, the Oklahoma State Department of Health (OSDH) was awarded a grant from the Centers for Medicare & Medicaid Services (CMS) of $2.6 million dollars to cover 75% of the costs for the exploration and development of a fingerprint based national background check program. In conjunction with our LTC industry partners, House Bill 2582 passed with an effective date of November 1, 2012.Tthe law authorized staggered implementation through rulemaking. The current name based background check process remains in place. However, see below for revised barrier offenses for Nurse Aides and Nontechnical Services Workers. Effective dates for fingerprinting will be sometime after August 2013 and will be established through rulemaking and after further notice. Check back for updates. Quick Links Program Bullet Points Changes in Disqualifying Offenses OK SCREEN Presentations Legislation Information Other Document Links Program Illustrations Web Links Contact Information Program Bullet Points OSDH partnered with provider groups in the long-term care (LTC) industry, the Oklahoma Department of Human Services (DHS), and the Oklahoma State Bureau of Investigation (OSBI) to review current laws and rules applicable to the background check process, industry practice, and finance models for funding a fingerprint based background check program. These efforts resulted in HB2582 was introduced and passed with an effective date of November 1, 2012. The legislation creates statutory authority to implement a fingerprint based National Background Check for certain classes of LTC providers. The legislation authorizes fingerprint based background checks on all future direct patient access employees of LTC facilities and providers. The program will rely on a web portal for registry screening and employment eligibility status. Providers will have an account on the OK-SCREEN web portal Authorization for fingerprinting comes after registries are reviewed from the web portal Providers can screen applicants on multiple registries from the web portal More training and support for the portal are coming. See below for a demonstration. Applicants who are cleared on the registries are authorized for either fingerprinting or an immediate eligibility determination New hires will have a continuously monitored criminal history and will not require re-fingerprinting when changing employers within the industry A provider pays $19 for the initial fingerprinting or to enroll the eligible applicant as their monitored employee. The applicant pays $10 for fingerprinting (“one-time”) Disqualified applicants will be notified of their appeal rights The eligibility determination is based on a review of the criminal history record obtained from fingerprints and is made by the Department of Health Barriers to employment eligibility are established in the law. There are: Screening based barriers Criminal history barriers based on the employment classification Name based checks continue until an effective date for fingerprinting is established in rule [Back to top.] Changes in Disqualifying Offenses The criminal offenses that disqualify employment and certification for nurse aides and employment for non-technical service workers are effective as of November 1, 2012. See the CNA and NTSW bulletins below addressing those items in the law. Revised Barrier Offense for Nurse Aides Effective November 1, 2012 (PDF) Revised Barrier Offenses for Nontechnical Services Workers Effective November 1, 2012 (PDF) The Uniform Employment Application for Nurse Aide Staff ODH Form 805 (PDF) is revised based on changes to the list of offenses that are barriers to employment. [Back to top.] OK SCREEN The Oklahoma Screening and Registry Employee Evaluation Network (OKSCREEN) is the Department’s Web Portal created for providers for the purpose of applicant screening, obtaining authorizations for fingerprinting and determinations of employment eligibility. The Portal is in development and we will be piloting Phase I addressing the registry screening process beginning in December. The following is a PowerPoint demonstration and user manual for your review. If you have observations or feedback on the emerging design please submit those comments to okscreen@health.ok.gov. OK-SCREEN Phase I Demonstration To view this presentation as a slide show, save the file to your computer and click the left mouse button to move through the slide show. OK-SCREEN Account Management Demonstration To view this presentation as a slide show, save the file to your computer and click the left mouse button to move through the slide show. OK-SCREEN Phase I User Manual Click the hyperlink to view this Adobe Acrobat .pdf file. [Back to top.] Presentations PowerPoint Presentation at the Hospice and Home Health Advisory Board Meetings: February 2013 Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID) Provider Training (09/13/2012) Residential Care Provider Training (08/15/2012) [Back to top.] Legislation Information HB2582 Signed Legislation HB2582 Legislation Summary HB2582 Legislation Benefits HB2582 Talking Points [Back to top.] Other Document Links Office of Inspector (OIG) Memorandum Report: Criminal Convictions for Nurse Aides With Substantiated Findings of Abuse, Neglect, and Misappropriation, OEI-07-10-00422, Oct. 2012 OIG Memorandum Report: National and State Background Checks for Long-Term-Care Employees - Results of Long-Term-Care Provider Administrator Survey, Jan. 2012 OIG Report: Nursing Facilities’ Employment of Individuals with Criminal Convictions, Mar. 2011 OIG Report: Nurse Aide Registries: State Compliance and Practices, Feb. 2005 Recidivism Research Redemption in an Era of Widespread Criminal Background Checks, National Institute of Justice Journal, Issue # 263 Potential of Redemption in Criminal Background Checks; Final Report to the National Institute of Justice, Grant Number 2007-IJ-CX-0041; Alfred Blumstein, and Kiminori Nakamura, Carnegie Mellon University, Revised: September 2010. Scarlet Letters and Recidivism: Does an Old Criminal Record Predict Future Offending?; Kurlychek, M.C., R. Brame, and S.D. Bushway, “Scarlet Letters and Recidivism: Does an Old Criminal Record Predict Future Offending?” Criminology & Public Policy 5 (3) (September 2006): 483-504. Evidence-Based Policy For Successful Prisoner Reentry; Pager, Devah. 2005. "Evidence-Based Policy for Successful Prisoner Reentry." Criminology and Public Policy 5(3):505-514. [Back to top.] Program Illustrations What is Live Scan? Workflow Map Simple Finance Model Finance Map and Program Charts Background Check Process [Back to top.] Web Links Michigan Long Term Care Background Check Information Michigan Long Term Care Background Check Tutorial CMS Grant Program Technical Support Vendor Web site Oklahoma Teacher's Personnel Background Checks & Sex and Violent Crime Offender Registry [Back to top.] Contact Information James Joslin, Chief Health Resources Development Service Oklahoma State Department of Health 1000 NE 10th Street Oklahoma City, OK 73117 405.271.6868 E-mail: Click here to email [Back to top.]

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