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Oklahoma Long Term Care National Background Check Program
UPDATED May 8, 2014
Providers must now begin training in the OK-SCREEN portal and plan their migration to the final implementation by the established effective date. A name based background check is now only authorized until the established effective date for your provider group, as shown in the list below. For an OK-SCREEN account print this Provider End User Security Agreement Form and submit it to the OK-SCREEN office firstname.lastname@example.org. Instructions are in the form.
TRAINING: To register for an upcoming training click here. On the lower right side of the screen you can perform a "keyword search" for the word SCREEN, this will give you a list of the upcoming training. Training materials are posted below. After obtaining your training account and practicing on the training portal, notify the OK-SCREEN office when you are ready and your account will be migrated to the live OK-SCREEN portal.
Payment through the OK-SCREEN Portal: Payment options in OK-SCREEN are instant credit/debit card, 30 day batch payment via credit/debit card, and Department billing offered on a limited basis. See Forms. E-check is coming soon. Providers may authorize a third party agent to manage the screening process in OK-SCREEN.
Questions and correspondence to the Oklahoma National Background Check Program (ONBCP) should be sent to email@example.com ONLY. Please do not carbon copy individual members of ONBCP staff, as this could result in multiple responses and/or delayed response time.
OK SCREEN UPDATE!
Recidivism Research UPDATE!
The criminal offenses that disqualify employment and certification for nurse aides and employment for non-technical service workers are effective as of November 1, 2012. See the CNA and NTSW bulletins below addressing those items in the law.
The Uniform Employment Application for Nurse Aide Staff ODH Form 805 (PDF) is revised based on changes to the list of offenses that are barriers to employment.
The Oklahoma Screening and Registry Employee Evaluation Network (OKSCREEN) is the Department’s Web Portal created for providers for the purpose of applicant screening, obtaining authorizations for fingerprinting and determinations of employment eligibility. The Portal is in development and we will be piloting Phase I addressing the registry screening process beginning in December. The following is a PowerPoint demonstration and user manual for your review. If you have observations or feedback on the emerging design please submit those comments to firstname.lastname@example.org.
OK-SCREEN Demonstration UPDATE!
THIS IS A LARGE FILE: To view this presentation RIGHT click the link and select "save target as". In some cases the download may stall, if so, select cancel and try again. In some cases this appears to correct the error.
THIS IS A LARGE FILE: To view this presentation RIGHT click the link and select save target as. In some cases the download may stall, if so, select cancel and try again. In some cases this appears to correct the error.
To register for an upcoming training click here. On the right side of the screen you can perform a "keyword search" for the word SCREEN, this will give you a list of the upcoming training. Select the training you wish to attend and click Register Now!
Provisional Employment Form UPDATE!
Billing Account Application UPDATE!
The Board of Health approved rules establishing the effective dates for fingerprinting. The Governor approved the rules January 6, 2014, with an effective date of February 1, 2014. See the adopted rule below. Staggered effective dates for fingerprinting begin February 1, 2014, and extend through August 1, 2014. See the full schedule in the rule and here: Effective Dates.
All facilities may start as of February 1, 2014.
Must Comply by March 1, 2014:
Must Comply by April 1, 2014:
Must Comply by May 1, 2014:
Must Comply by June 1, 2014:
Must Comply by July 1, 2014:
Must Comply by August 1, 2014:
The State of Oklahoma amended the existing contract between the Oklahoma Board of Nursing and MorphoTrust USA for the purposes of expediting the implementation of fingerprinting for the Oklahoma Long Term Care National Background Check Program. MorphoTrust USA operates fingerprint collection sites under the name IdentoGO. More sites will be added as the program develops.
IdentoGO Fingerprinting Sites in Oklahoma [Go here for the most current list of live scan locations]
If an employee's last name changes (i.e. marriage or divorce) can the provider update the last name in OK-SCREEN?
No, but a state user will be able to make the change.
Do CNA and nursing students need to be fingerprinted before going to clinical training?
No, the law only applies to employees to the provider.
How do you change the Administrator's name in OK-SCREEN?
Administrator name changes have to be processed by the licensing division. They can be reached at (405) 271-6868.
What is RAP Back?
This refers to a RAP Sheet or Record of Arrest and Prosecution and the OK-SCREEN office’s use of electronic criminal history monitoring. For applicants fingerprinted under this program, the OSBI will report to the OK-SCREEN office if an arrest is made after the background check was completed. A potentially disqualifying arrest is monitored for conviction and the employer notified of revoked eligibility if convicted for disqualifying offense. Employers are required to annually update an employee’s status in OK-SCREEN. Employee’s not continuously employed may be dis-enrolled form OK-SCREEN and the Rap-Back program.
How often does a person have to be fingerprinted?
Once, so long as they do not have an extended gap in their employment record in OK-SCREEN. If the OSBI requests confirmation of employment on a person no longer employed in OK-SCREEN they are dis-enrolled and will require fingerprinting at their next application.
Can an applicant under the age of 18 be fingerprinted?
Yes. While a juvenile’s records are sealed, if the juvenile was adjudicated as an adult for any former offense those records would be available to the Department for review. In addition, the juvenile will be enrolled in electronic criminal history monitoring for any potential future offense in which they are adjudicated as an adult or after reaching the age of 18.
What do "Background Check Started" and Applicant Data Sent" mean?
Background Check Started means that the application is submitted.
Applicant Data Sent means that they went to the MorhpoTrust site and got far enough through the process to have them call our web service to validate the applicant for an appointment. ( In practical terms, it means that the appointment was created with MorhpoTrust )
Walter Jacques, Administrative Program Manager
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