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Meaningful Use Submissions of Public Health Measures
The Oklahoma State Department of Health (OSDH) has been participating with Meaningful Use since July 1, 2012 and will continue for Stage 2.
The Medicare and Medicaid EHR Incentive Programs are staged in three steps with increasing requirements for participation. All providers begin participating by meeting the Stage 1 requirements for a 90-day period in their first year of meaningful use and a full year in their second year of meaningful use.
After meeting the Stage 1 requirements, providers will then have to meet Stage 2 requirements for two full years. Eligible professionals (EPs) participate in the program on the calendar years (CY), while eligible hospitals (EHs) and critical access hospitals (CAHs) participate according to the federal fiscal year (FY). The start date of Stage 2 for EHs and CAHs will be October 1, 2013 and EPs will be January 1, 2014.
All Electronic Health Records (EHRs) must be 2014 Certified EHR Technology (CEHRT) certified by FY/CY 2014. Information about obtaining certification is available on the Office of the National Coordinator (ONC) website at http://www.healthit.gov/policy-researchers-implementers/about-certification.
The following tables contain the Stage 1 and Stage 2 Meaningful Use measures that pertain to OSDH. Select the Menu Objective for submission instructions.
Stages 1 and 2
OSDH does not currently accept syndromic surveillance data.
OSDH uses PHINMS for message transport.
OSDH is not accepting specialized registry data.
To meet Stage 2 meaningful Use requirements, Eligible Providers/Hospitals must submit data for at least 90 days during the first EHR reporting period.
Meaningful Use requirements are still under development and are scheduled to begin in 2016. Stage 3 will focus on increased data exchange and data quality assurance and improvement, as well as selected system decision-support capacity. For additional information, see the Centers for Medicare and Medicaid Services website.
OSDH Process for Submitting Messages
Process for Submitting Test Messages to OSDH
1. To begin the process of submitting messages, please select the type of message you would like to submit below. A link to a registration form is provided on the next page.
2. Once the registration form is received and processed, your registration will be placed in the queue with other registrations. You will be contacted by an OSDH representative to schedule the kickoff meeting. The kickoff meeting will be held via teleconference and you are required to include your vendor in the teleconference. Failing to include your vendor will require placing your registration back into the queue and the kickoff meeting will be rescheduled at a later date.
3. The kickoff meeting will have the following agenda:
A. Introductions and points of contact
B. Explanation of testing process
C. Confirm message specifications
D. Confirm message transport mechanism
E. Establish timeline
F. Questions and Answers
4. Communication during the testing period is conducted via email with occasional phone calls.
If you have any additional questions, you may send an email to OSDH Meaningful Use.
Should you have any questions regarding attestation requirements for the EHR Incentive Program, please contact the appropriate agency below:
Medicare: contact information for CMS Region VI can be found at: http://www.cms.gov/RegionalOffices/Downloads/DallasRegionalOffice.pdf.
For specific information about submitting Immunization, Laboratory Result, or Cancer Case messages, CMS offers Frequently Asked Questions.
The Oklahoma State Department of Health (OSDH) is encouraging all providers who have submitted a Meaningful Use (MU) Stage 1 test immunization or reportable disease laboratory result messages failing OSDH message validation to make the necessary system modifications and resubmit. With successful MU Stage 1 test message validation and secure messages transport capabilities, Oklahoma providers will be better prepared to meet attestation requirements for MU Stage 2.
If system modifications are not possible following a failed Stage 1 test message submission, the OSDH understands, for the purpose of meeting MU Stage 1 attestation requirements, a second message failure will occur. In the event that a provider has submitted one failed test message, makes no modifications to their system, and intends to submit a second test message for MU Stage 1 that will also fail, there is no need to submit the second test message to OSDH for validation.
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