Oklahoma, www.OK.gov <{$map[0].NAME}>

Contact  |  A-Z Health Index  |  Events & Meetings

get adobe reader

Vaccines For Children Program
Get Email Updates:Subscribe to OSDH E-Updates

Vaccine Information Statements (CDC web site) It's federal law! (IAC Web site) You must give your patients Vaccine Information Statements.

What's New:

  • The Vaccine Education Center (VEC) at the Children's Hospital of Philadelphia (CHOP) recently published a new handout for parents in its Special Topics Series—Online Q&A Sheets, titled Vaccines and Allergies: What You Should Know (CHOP web site)
  • Know the Hib Schedule and Hib Schedule Summary (56.2k.pdf) updated April 2015
  • Guide to Contraindications (Immunization Action Coalition web site) updated March 2015
  • April 2015 Oklahoma Immunization Update (85.5k.pdf) Past Issues of Oklahoma Immunization Update
  • The Hib, Td, and Tdap (CDC web site) Vaccine Information Statements all have been updated, and are now available.  They have been updated to make them “final,” as opposed to “interim” editions.  They are not significantly different than the previous editions, which may be used while existing stocks last.  Once existing stocks are depleted, switch to the new edition   

Measles for Healthcare Professionals (CDC web site)

2015 Recommended Childhood and Adolescent Schedule - United States (CDC website)

CDC has added two new parent-friendly resources to their Provider Resources for Vaccine Conversations with Parents (CDC web site) suite of materials:

Keeping Up with Immunizations. What Medical Assistants Need to Know. Medical Assistants Resources and Training on Immunizations CE credit available (MARTi web site)

What is the Vaccines for Children Program? (CDC website)
The Vaccines for Children (VFC) Program  provides vaccines for eligible children at no cost through VFC-enrolled doctors.

Who is Eligible for the Vaccines for Children (VFC) Program?

Children from birth through 18 years of age in the following categories are eligible for Vaccines For Children vaccines:

  • SoonerCare eligible: A child who is eligible for the Medicaid program (SoonerCare in Oklahoma) or is enrolled in the medicaid program.
  • Uninsured: A child who has no health insurance coverage
  • American Indian or Alaskan Native
  • Underinsured:
    • A child who has private health insurance but whose insurance coverage does not include vaccines,
    • A child whose insurance covers only selected vaccines (VFC-eligible for non-covered vaccines only),
    • A child whose insurance caps vaccine coverage at a certain amount. Once that coverage amount is reached, the child is categorized as underinsured and is eligible to receive VFC vaccines.
  • Children whose health insurance covers the cost of vaccinations are not eligible for VFC vaccines, even when a claim for the cost of the vaccine and its administration would be denied for payment by the insurance carrier because the plan's deductible has not been met.

While the vaccines are provided free of charge because they are purchased with federal tax dollars, doctors and clinics may charge an “administration fee” to help pay for their costs of doing business.

Parents: Healthcare Providers:
  • To find a clinic or doctor near you that participates in the VFC program call your local county health department and ask for your Immunization Field Consultant.
  • Over 800 clinics and doctor’s offices in Oklahoma participate in the Vaccines for Children Program, including all county health departments and Indian Health Service and tribal clinics and many private doctors.  
  • If your child has private insurance, vaccines are probably covered by your insurance. Oklahoma's Insurance Law requires most health insurance plans to cover all vaccines required to attend school and child care in Oklahoma.
  • There is no charge for any vaccines given by a VFC provider to eligible children. But there can be some other costs with a vaccination:
    • Doctors can charge a fee to administer each shot. If the family can't afford the fee, the fee must be excused. A VFC-eligible child cannot be refused a vaccination due to the parent's or guardian's inability to pay for shot administration.
    • There can be a fee for the office visit.
    • There can be fees for other non-vaccine services provided during the same visit like an eye exam or blood test.
 

Back to the Top

 

How to Become a Vaccines for Children (VFC) Provider

1. Complete the following packet online: 2015 VFC Provider Enrollment Packet (640k.pdf)  

2. Print and sign the forms and make a copy for your records. 
Note: If you have any questions about completing the forms, call your local Immunization Field Consultant, or contact the Oklahoma State Department of Health’s Immunization Service at 405-271-4073. List of Oklahoma Immunization Field Consultants (31k.pdf)

3. Send the signed originals of the forms to:

Oklahoma State Department of Health - IMM Service
1000 NE 10th Street
Oklahoma City OK 73117

4. Begin recording your refrigerator and freezer temperatures. You can use the Oklahoma VFC Refrigerator and Freezer Temperature Log (256k.pdf)  Refrigerator and freezer temperatures must be within the required range to store vaccines.

Important Guidelines for Vaccine Storage Units: 

5. Complete the 2 VFC Orientation visits.  After your forms are received in our office, you will be contacted by a representative of the Immunization Service to schedule two orientation visits:

  • VFC Program Orientation - including a review of the requirements for participation in the VFC Program.
  • Clinical Orientation - including vaccine administration and vaccine schedules 
    Most of the requirements are procedures that all clinics providing vaccines already have in place.

6. Receive your first shipment of vaccine.
You will receive your first shipment of vaccine after the orientation visits are completed, and when documentation that your refrigerator and freezer temperatures are within the required temperature range for 5 days has been reviewed. 

Clinics enrolling in the VFC Program will receive a VFC Provider Resource Guide and regular visits by an Immunization Field Consultant.
For more information visit the Centers for Disease Control and Prevention VFC web site (exit to CDC web site) or call the Immunization Service at 800-234-6196 or (405) 271-4073.

Back to the Top

Oklahoma Vaccines For Children Program Provider Resource Guide 

  • Table of Contents (515k.pdf)
  • Section 1 - VFC Program Description, Requirements, and Provider Agreement (685k.pdf)
  • Section 2 - Storage and Handling
Do Not Disconnect Signs (1mb.pdf) Proper Handling of Reconstituted Vaccines (436k.pdf)
Vaccine Storage Emergency Procedures & Contacts 264k.pdf) Do Not Discard Multi-Dose Vials of Vaccine (676k.pdf)
Checklist for Safe Vaccine Handling and Storage (225k.pdf) Vaccine Transport Policy (223k.pdf)
Vaccine Handling Tips (387k.pdf) Thermometer Requirements and Guide (188k.pdf)
Vaccine Storage Incident Report (960k.pdf) Refrigerator & Freezer Temperature Logs (256k.pdf)
Vaccine Manufacturer Quality Control Telephone Numbers (399k.pdf)

Need help responding to vaccine-hesitant parents? (exit to Immunization Action Coalition web site)
VFC Resources & Contact Information (254k.pdf)

Vaccine Age Limits by Licensure in the U.S. (388k.pdf) Fact Sheet for Vaccine Information Statements, Including Q & As (331k.pdf)
Schedule for Persons Birth through 18 Years (CDC web site) Screening Questionnaire for Child and Teen Immunization Immunization Action Coalition (IAC) web site
Recommended and Minimum Ages and Intervals Between Doses of Routinely Recommended Vaccines (248k.pdf) Quick Guide to Contraindications to Vaccines (IAC web site)
Quick Glance Schedules (307k.pdf) Administering Vaccines: Dose, Route, Site, and Needle Size (187k.pdf)
Proper Use of Combination Vaccines (252k.pdf) Comforting Restraint (California Dept. of Health web site)
Know the Rotavirus Schedule (206k.pdf) Vaccine Administration Guidelines: Appendix D from the Pink Book (CDC web site)
Know the Hib Schedule and Hib Schedule Summary (257k.pdf) After the Shots ...What To Do If Your Child Has Discomfort (IAC web site)
PCV13 Vaccination Schedules (328k.pdf) Intervals between Live Vaccines and Other Rules (506k.pdf)
MCV4 Schedules (240k.pdf) Proper Handling of Reconstituted Vaccines (436k.pdf)
Guide to Immunization Requirements in Oklahoma - 2015-2016 School Year (61k.pdf) Vaccine Adverse Events Reporting System (VAERS) Information (Health and Human Services web site)
Key Information on Implementation of the Tdap Requirement for 7th Grade Entry in Oklahoma (223k.pdf) VAERS Table of Reportable Events (Health and Human Services web site)
Completing the DTaP Series with Tdap and Td at Age Seven and Older (262k.pdf) Surveillance for Adverse Events Following Immunization (CDC web site)


For information on the flu, please visit the Seasonal Influenza page and the Information for Health Professionals page on this web site.

Past Issues of Oklahoma Immunization Updates

 

2015
January 2015 Oklahoma Immunization Update (74k.pdf)
February 2015 Oklahoma Immunization Update (67k.pdf) 
March 2015 Oklahoma Immunization Update (129k.pdf)

 

2014

January 2014 Oklahoma Immunization Update (49.k.pdf) 

February 2014 Oklahoma Immunization Update (96k.pdf)
March 2014 Oklahoma Immunization Update (48k.pdf)
April 2014 Oklahoma Immunization Update  (43k.pdf)
May 2014 Oklahoma Immunization Update (159k.pdf)
June 2014 Oklahoma Immunization Update (145k.pdf)
July 2014 Oklahoma Immunization Update
(172k.pdf)
August 2014 Oklahoma Immunization Update (268k.pdf)
September 2014 Oklahoma Immunization Update (284k.pdf)
October 2014 Oklahoma Immunization Update (190k.pdf)
November 2014 Oklahoma Immunization Update (223k.pdf)
December 2014 Oklahoma Immunization Update (73.2k.pdf) 

 

For editions prior to 2014 contact the Immunization Service at (405) 271-4073

 

Back to the Top

 

 

 

 

 


Special Announcements
ACIP recommends all 11-12 year old males receive human papillomavirus (HPV) vaccine. View the press briefing here on the CDC website . Quadrivalent HPV vaccine is available through the VFC Program for males ages 9 through 18 years.

One dose of Tdap vaccine is now required for all students attending the 7th grade in Oklahoma. This requirement became effective in the 2011-2012 school year.


Frequently Asked Questions
Q: Are all children enrolled in SoonerCare/Medicaid programs automatically VFC eligible?
A: Yes, all children from birth through 18 years of age who are covered by SoonerCare/Medicaid are considered VFC eligible because of their Medicaid status.

Q: If a child is eligible for insurance and the parents choose not to insure the child, would the child be eligible for VFC vaccine?
A: If the child has no health insurance on the day he/she presents at the office for immunizations, regardless of the reason, the child would be VFC eligible because he/she is uninsured.

Q: If a VFC-eligible child starts a vaccine series (such as hepatitis B) at age 18, can the series be completed using VFC vaccine after the child turns 19?
A: No. Children are eligible to participate in the VFC program only through age 18 years regardless of the child’s immunization status (series completed or series not completed) when they age out of VFC.

Q: What do you mean by "underinsured?"
A: Underinsured means your child has health insurance, but it won’t cover the vaccine(s) because: • It doesn’t cover any vaccines. • It doesn’t cover certain vaccines. • It covers vaccines, but it has a fixed dollar limit or cap for vaccines. Once that fixed dollar amount has been reached, your child is eligible.


Related Topics
Creating a State of Health Logo