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Vaccines For Children Program
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Vaccine Information Statements (CDC web site) It's federal law! (IAC Web site) You must give your patients Vaccine Information Statements.

What's New:

Flu Vaccines Available through the Vaccines for Children Program in Oklahoma 2013-14 Flu Season (52k.pdf)
Summary Recommendations for Influenza 2013-14: Advisory Committee on Immunization Practices (CDC website)
ACIP Recommendations: Prevention and Control of Seasonal Influenza with Vaccines, United States, 2013-14 (CDC website)
For more information on seasonal influenza visit the Seasonal Influenza web page.

What is the Vaccines for Children Program? (CDC website)
The Vaccines for Children (VFC) Program  provides vaccines for eligible children at no cost through VFC-enrolled doctors.

Parents: Find out if your child is eligible for VFC vaccines. 

  • To find a clinic or doctor near you that participates in the VFC program call your local county health department and ask for your Immunization Field Consultant.
  • Over 800 clinics and doctor’s offices in Oklahoma participate in the Vaccines for Children Program, including all county health departments and Indian Health Service and tribal clinics and many private doctors.  
  • If your child has private insurance, vaccines are probably covered by your insurance. Oklahoma's Insurance Law requires most health insurance plans to cover all vaccines required to attend school and child care in Oklahoma.
  • There is no charge for any vaccines given by a VFC provider to eligible children. But there can be some other costs with a vaccination:
    • Doctors can charge a set (or standard) fee to administer each shot. But if the family can't afford the fee per shot, the fee must be excused. A VFC-eligible child cannot be refused a vaccination due to the parent's or guardian's inability to pay for shot administration.
    • There can be a fee for the office visit.
    • There can be fees for other non-vaccine services provided during the same visit like an eye exam or blood test.

Healthcare Providers: 

Who is Eligible for the Vaccines for Children (VFC) Program?

Children from birth through 18 years of age in the following categories are eligible for Vaccines For Children vaccines:

  • SoonerCare eligible: A child who is eligible for the Medicaid program (SoonerCare in Oklahoma) or is enrolled in the medicaid program.
  • Uninsured: A child who has no health insurance coverage
  • American Indian or Alaskan Native
  • Underinsured:
    • A child who has private health insurance but whose insurance coverage does not include vaccines,
    • A child whose insurance covers only selected vaccines (VFC-eligible for non-covered vaccines only),
    • A child whose insurance caps vaccine coverage at a certain amount. Once that coverage amount is reached, the child is categorized as underinsured and is eligible to receive VFC vaccines.
  • Children whose health insurance covers the cost of vaccinations are not eligible for VFC vaccines, even when a claim for the cost of the vaccine and its administration would be denied for payment by the insurance carrier because the plan's deductible has not been met.  While the vaccines are provided free of charge because they are purchased with federal tax dollars, doctors and clinics may charge an “administration fee” to help pay for their costs of doing business.

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How to Become a Vaccines for Children (VFC) Provider

1. Complete the following packet online: VFC Provider Enrollment Packet (408k.pdf)  

2. Print and sign the forms and make a copy for your records. 
Note: If you have any questions about completing the forms, call your local Immunization Field Consultant, or contact the Oklahoma State Department of Health’s Immunization Service at 405-271-4073. List of Oklahoma Immunization Field Consultants (31k.pdf)

3. Send the signed originals of the forms to:

Oklahoma State Department of Health - IMM Service
1000 NE 10th Street
Oklahoma City OK 73117

4. Begin recording your refrigerator and freezer temperatures. 
A temperature log is available here (260.6k.pdf). Refrigerator and freezer temperatures must be within the required range to store vaccines.

Important Guidelines for Vaccine Storage Units: Dormitory or dorm-style refrigerators are no longer acceptable for VFC vaccine storage at any time!

5. Complete the 2 VFC orientation visits.  After your forms are received in our office, you will be contacted by a representative of the Immunization Service to schedule two orientation visits:

  • VFC Pogram orientation - including a review of the requirements for participation in the VFC Program.
  • Clinical orientation - including vaccine admisnitration and vaccine schedules 
    Most of the requirements are procedures that all clinics providing vaccines already have in place.

6. Receive your first shipment of vaccine.
You will receive your first shipment of vaccine after the orientation visits are completed, and when documentation that your refrigerator and freezer temperatures are within the required temperature range for 5 days has been reviewed. 

Clinics enrolling in the VFC Program will receive a VFC Provider Resource Guide and regular visits by an Immunization Field Consultant.
For more information on the Vaccines for Children Program visit the VFC web site (exit to CDC web site) or call the Immunization Service at 800-234-6196 or (405) 271-4073.

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Oklahoma Vaccines For Children Program Provider Resource Guide 

  • Table of Contents (515k.pdf)
  • Section 1 - VFC Program Description, Requirements, and Provider Agreement (685k.pdf)
  • Section 2 - Storage and Handling
Do Not Disconnect Signs (1mb.pdf) Proper Handling of Reconstituted Vaccines (436k.pdf)
Vaccine Storage Emergency Procedures & Contacts 264k.pdf) Do Not Discard Multi-Dose Vials of Vaccine (676k.pdf)
Checklist for Safe Vaccine Handling and Storage (225k.pdf) Vaccine Transport Policy (223k.pdf)
Vaccine Handling Tips (387k.pdf) Thermometer Requirements and Guide (661k.pdf)
Vaccine Storage Incident Report (960k.pdf) Refrigerator & Freezer Temperature Logs (764k.pdf)
Vaccine Manufacturer Quality Control Telephone Numbers (399k.pdf)

Need help responding to vaccine-hesitant parents? (exit to Immunization Action Coalition web site)
VFC Resources & Contact Information (254k.pdf)

Vaccine Age Limits by Licensure in the U.S. (388k.pdf) Fact Sheet for Vaccine Information Statements, Including Q & As (331k.pdf)
Schedule for Persons Birth through 18 Years Screening Questionnaire for Child and Teen Immunization Immunization Action Coalition (IAC) web site
2013 OK BY ONE Childhood Immunization Schedule (173k.pdf) Quick Guide to Contraindications to Vaccines (IAC web site)
Recommended and Minimum Ages and Intervals Between Doses of Routinely Recommended Vaccines (248k.pdf) Administering Vaccines: Dose, Route, Site, and Needle Size (187k.pdf)
Quick Glance Schedules (307k.pdf) Comforting Restraint (California Dept. of Health web site)
Proper Use of Combination Vaccines (252k.pdf) Vaccine Administration Guidelines: Appendix D from the Pink Book (CDC web site)
Know the Rotavirus Schedule (206k.pdf) After the Shots ...What To Do If Your Child Has Discomfort (IAC web site)
Know the Hib Schedule and Hib Schedule Summary (257k.pdf) Intervals between Live Vaccines and Other Rules (506k.pdf)
PCV13 Vaccination Schedules (328k.pdf) Proper Handling of Reconstituted Vaccines (436k.pdf)
MCV4 Schedules (240k.pdf) Vaccine Adverse Events Reporting System (VAERS) Information (Health and Human Services web site)
Guide to Immunization Requirements in Oklahoma - 2014-2015 School Year (61k.pdf) VAERS Table of Reportable Events (Health and Human Services web site)
Key Information on Implementation of the Tdap Requirement for 7th Grade Entry in Oklahoma (223k.pdf) Surveillance for Adverse Events Following Immunization (CDC web site)
Completing the DTaP Series with Tdap and Td at Age Seven and Older (262k.pdf)  


For information on the flu, please visit the Seasonal Influenza page and the Information for Health Professionals page on this web site.

Past Issues of Oklahoma Immunization Updates

 

2014

January 2014 Oklahoma Immunization Update (49.k.pdf) 

February 2014 Oklahoma Immunization Update (96k.pdf)
March 2014 Oklahoma Immunization Update (48k.pdf)

2013

January 2013 Oklahoma Immunization Update (64k.pdf)
February 2013 Oklahoma Immunization Update (85k.pdf)
March 2013 Oklahoma Immunization Update (63k.pdf)
April 2013 Oklahoma Immunization Update (78k.pdf)
May 2013 Oklahoma Immunization Update (88k.pdf) Pediarix® Allocation, Meningococcal Recommendations
June 2013 Oklahoma Immunization Update (47.pdf)
July 2013 Oklahoma Immunization Update (55k.pdf)
August 2013 Oklahoma Immunization Update (49k.pdf)
September 2013 Oklahoma Immunization Update
(142k.pdf)
October 2013 Oklahoma Immunization Update (51k.pdf)
November 2013 Oklahoma Immunization Update (50k.pdf)
Special 2013 Influenza Edition Oklahoma Immunization Update (129k.pdf) 
December 2013 Oklahoma Immunization Update (49.7k.pdf)

 

For editions prior to 2013 contact the Immunization Service at (405) 271-4073

 

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Special Announcements
ACIP recommends all 11-12 year old males receive human papillomavirus (HPV) vaccine. View the press briefing here on the CDC website . Quadrivalent HPV vaccine is available through the VFC Program for males ages 9 through 18 years.

One dose of Tdap vaccine is now required for all students attending the 7th grade in Oklahoma. This requirement became effective in the 2011-2012 school year.


Frequently Asked Questions
Q: Are all children enrolled in SoonerCare/Medicaid programs automatically VFC eligible?
A: Yes, all children from birth through 18 years of age who are covered by SoonerCare/Medicaid are considered VFC eligible because of their Medicaid status.

Q: If a child is eligible for insurance and the parents choose not to insure the child, would the child be eligible for VFC vaccine?
A: If the child has no health insurance on the day he/she presents at the office for immunizations, regardless of the reason, the child would be VFC eligible because he/she is uninsured.

Q: If a VFC-eligible child starts a vaccine series (such as hepatitis B) at age 18, can the series be completed using VFC vaccine after the child turns 19?
A: No. Children are eligible to participate in the VFC program only through age 18 years regardless of the child’s immunization status (series completed or series not completed) when they age out of VFC.

Q: What do you mean by "underinsured?"
A: Underinsured means your child has health insurance, but it won’t cover the vaccine(s) because: • It doesn’t cover any vaccines. • It doesn’t cover certain vaccines. • It covers vaccines, but it has a fixed dollar limit or cap for vaccines. Once that fixed dollar amount has been reached, your child is eligible.


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