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Death Certificates
The Oklahoma State Department of Health Division of Vital Records is responsible for registering every death which occurs in the State of Oklahoma; as well as preserving, amending and issuing certified copies of those records in accordance with state law.

Frequently Asked Questions
What Are Your Business Hours?
Where Do I Get An application For A Death Certificate?
Who May Apply For A Death Certificate?
What Identification Is Required?
How Do I Apply For A Death Certificate In Person?
How Do I Apply For A Death Certificate By Mail?
How Do I Apply For A Death Certificate Online?
How Much Does A Certified Copy Of A Death Certificate Cost?
How Long Does It Take To Get A Certified Copy Of A Death Certificate?
What If There Is An Error On The Death Certificate?
What Is An Apostille?
How Far Back Does Oklahoma Have Records Available?

Who Is Responsible For Filing A Death Certificate?
What If The Death Occurred In Another State?
What If I Have Other Questions?

What Are Your Business Hours?
We are open Monday through Friday from 8:30am - 4:00pm. We are closed on State Holidays.  

Where Do I Get An application For A Death Certificate?
Application For Search And Certified Copy Of Death Certificate (181.3k PDF)

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Who May Apply For A Death Certificate?
By state law, death records filed are not open for public inspection. Obtaining a death certificate by or for fraudulent purposes is punishable by law.

The person requesting the certificate must meet one of the following eligibility standards:

  • Person Acting the Subject’s Best Interest
    • A surviving spouse, parent, child, grandparent, sibling, or legal guardian;
    • Legal representative of the estate of the deceased as documented by an order from a court of competent jurisdiction;
    • An individual who can establish a familial relationship with the deceased;
    • Funeral director of record or agent thereto, working in the capacity of their official business;
    • Person with a court order from a court of competent jurisdiction;
    • A person who was a co-owner or a joint tenant on real or personal property of the decedent;
    • A person listed in a will of the decedent, provided the will is in probate; or
  • Genealogist or Others (see link for more information Death Certificate Eligibility)

Additional documentation may be required demonstrating the requestor’s authorization to obtain the death record requested.

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What Identification Is Required?
A photocopy of a valid government issued photo ID by either the applicant or an individual attesting for the applicant is required for issuance of certificates.

If you are mailing your application - Send a photocopy. Do not send your original ID. Photocopies must be legible.

Primary Identification - NEED ONE OF THE FOLLOWING

  • U.S. Issued Driver’s license or Identification card (current or expired less than 3 years ago)
  • U.S. Passport
  • Foreign Issued Passport with Visa (I-94)
  • Government issued Military photo ID
  • Tribal Photo Identification Card containing the bearer’s signature
  • Oklahoma Self-Defense Act (SDA) License or OK Concealed Carry permit
  • Resident Alien Card (Form I-551)
  • Employment Authorization Card (Form I-766)
  • Employment Authorization Card (Form I-688A)
  • Temporary Resident Card (Form I-688)
  • Oklahoma Dept of Corrections Consolidated Record Card (CRC)

No Primary Identification?
If you do not have a primary ID, then two Secondary IDs must be presented. One of the Secondary IDs must show your current address. Certificates requested using secondary ID will be mailed to the applicant at the address provided and cannot be picked up at a Vital Records office. See link for a list of secondary IDs (Acceptable Forms of Identification).

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How Do I Apply For A Death Certificate In Person?

  • Download an application for a copy of a death certificate (Application)
  • Complete the application in full. (any blanks will cause delays in completing your request)
  • Bring your photo identification. (Acceptable Forms of Identification)
  • Bring correct fees. (Fees)
  • Vital Record Office Locations (Monday-Friday 8:30-4:00; closed on State Holidays):

        Oklahoma City
             Oklahoma State Department of Health
             1000 Northeast 10th
             Oklahoma City, OK

        Tulsa
             James O. Goodwin Health Center
             5051 S. 129th East Ave
             Tulsa, OK

        McAlester
             Pittsburg County Health Department
             1400 East College Avenue
             McAlester, OK

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How Do I Apply For A Death Certificate By Mail?

  • Download an application for a copy of a death certificate (Application)
  • Complete the application in full. (any blanks will cause delays in completing your request)
  • Enclose a photocopy of your photo ID. (Acceptable Forms of Identification) Do not send your original ID. Photocopies must be legible.
  • Enclose correct fees. (Fees)
  • Mail your documents to:
    Vital Records Service
    Oklahoma State Department of Health
    PO Box 53551
    Oklahoma City, OK 73152

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How Do I Apply For A Death Certificate Online?
Oklahoma Department of Health does not accept online orders directly; however, for your convenience, you can process on-line requests through an independent company that we have partnered with to provide you this service; VitalChek Network, Inc.  VitalChek can be reached either through its website or by Phone at 877-817-7364.  An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.

How Much Does A Certified Copy Of A Death Certificate Cost?
The fee for the search of a death certificate is $15.00 and will include the issuance of one certified copy to a qualified applicant if the certificate is on file. Additional copies will be issued at a cost of $15.00 each. The searching fee is not refundable or transferable. All fees expire one (1) year from the receipt date.

Please make your check or money order payable to the Vital Records Service.

Corrections or additions to death certificates will require additional fees and the submission of required documentation. Instructions and assessment of fees will be made on an individual basis after your application has been received and reviewed.

Death Certificates
  Search of files and the issuance of one (1) certified copy if certificate is on file $15.00
  Additional copies (each) $15.00
Amendments to Death Certificates
   First Certified Copy $35.00
   Additional copies (each) $15.00


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How Long Does It Take To Get A Certified Copy Of A Death Certificate?

Note: Below are the average processing times for general issuance, however requests which require certificates to be amended or replaced (e.g. adoption) will take longer.

  • Mail: allow at least 4 weeks
  • In person: allow at least 1 hour (some processes will require additional time). For quickest service, please arrive early in the morning.
  • Expedited Service Requests using the U.S. Postal Service's Priority Mail Express, will allow processing of most request within 1-3 business days. Return of a certificate by the U.S. Postal Service's Priority Mail Express will require that an envelope is attached with proper postage.  
  • Courier services such as Federal Express, UPS etc., will be accepted but items will not be returned through these services. Documents will be returned using regular U.S. Mail. Death certificates will not be faxed. Priority mail will be handled the same as regular mail.
  • Online orders Oklahoma Department of Health does not accept online orders directly; however, for your convenience, you can process online requests through VitalChek.  VitalChek Network, Inc.  is an independent company that we have partnered with to provide you this service;  VitalChek can be reached either through its website or by Phone at 877-817-7364.  An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®. Orders may be tracked online.

    NOTE: Applications which are incomplete or do not include proper fees or ID will be delayed. If additional documentation is requested, additional time will be required.

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What If There Is An Error On The Death Certificate?
Death records may be amended in accordance with Oklahoma law based on specific legal documents. Please complete an application and mail it along with a copy of your ID and a detailed description of what the error is. Once we have reviewed your application, we will send you a letter of instruction. An additional fee of $25 may be requested to cover the cost of the amendment.

What Is An Apostille?
An Apostille can be attached to a certified copy of a death record to verify that the person who certified the document was an official at the time of the certification. These are routinely required for foreign use. The Secretary of State’s office is authorized to issue an Apostille in Oklahoma.

Fees, location, and office hour information for the Secretary of State’s office is available at https://www.sos.ok.gov/business/apostilles.aspx.

How Far Back Does Oklahoma Have Records Available?
Oklahoma began filing death records in October of 1908. It was not mandatory, however, that these records be filed until 1917. Because death records were not required for identification as they are today, not all records prior to 1940 were placed on file consistently.

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Who Is Responsible For Filing A Death Certificate?
It is the responsibility of the funeral director to obtain the personal information from the next of kin or best qualified source available. Once that is complete, the funeral director will provide the record to the physician to complete the cause of death information. Once that is complete, the funeral director has the final  responsibility to file the record with the State Registrar.

What If The Death Occurred In Another State?
The National Center for Health Statistics has information on vital record for all states. For more information, view Where to Write for Vital Records.

What If I Have Other Questions?

  • Write: Oklahoma Vital Records, PO Box 53551, Oklahoma City, OK 73117
  • Call: (405) 271.4040
  • E-mail: AskVR@health.ok.gov

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