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VR-Baby.jpgBirth Certificates
The Oklahoma State Department of Health Division of Vital Records is responsible for registering every birth which occurs in the State of Oklahoma; as well as preserving, amending and issuing certified copies of those records in accordance with state law.

Frequently Asked Questions

Where do I get an application to request a birth certificate?
What are your business hours?
Who May Apply for a Birth Certificate?
What Identification is Required?
How do I Apply for a Birth Certificate In Person?
How do I Apply for a Birth Certificate by Mail?
How do I Apply for a Birth Certificate Online?
How much does a certified copy of a birth certificate cost?
How long does it take to get a certified copy of a birth certificate?
What if there is an error on my birth certificate?
How do I get a copy of my original birth record if I was adopted?
What is an Heirloom birth certificate?
How do I get an Heirloom birth certificate?
What is a Certificate of Foreign Birth?
How do I get a Certificate of Foreign Birth?
What is an Apostille?
How far back does Oklahoma have records available?
Who is responsible for filing a birth certificate?
What if I was born in another state?
What if I still have questions?

http://imm.health.ok.gov
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Immunization Schedule

What are your business hours?
We are open Monday through Friday from 8:30am - 4:00pm. We are closed on State Holidays

Where do I get an application for a birth certificate?

Application For Search And Certified Copy Of Birth Certificate (179.7k PDF)

Who May Apply for a Birth Certificate?

By state law, birth records filed are not open for public inspection. Obtaining a birth certificate by or for fraudulent purposes is punishable by law.

The person requesting the certificate must meet one of the following eligibility standards:

  • Subject of the Record
  • Person Acting the Subject’s Best Interest
    • Parent named on the record
    • Spouse, Step Parent, Grandparent or Adult Child/Grandchild of the Subject
    • Attorney for the Subject, Adoptive Parents, Representative with Power of Attorney Document, Legal Guardian, or Person with Court Order
  • Genealogist or Others (see link for more information - Birth Certificate Eligibility)

Additional documentation may be required demonstrating the requestor’s authorization to obtain the birth record requested.

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What Identification is Required?
A photocopy of a valid government issued photo ID by either the applicant or an individual attesting for the applicant is required for issuance of certificates.

If you are mailing your application - Send a photocopy. Do not send your original ID. Photocopies must be legible.

Primary Identification - NEED ONE OF THE FOLLOWING

  • U.S. Issued Driver’s license or Identification card (current or expired less than 3 years ago)
  • U.S. Passport
  • Foreign Issued Passport with Visa (I-94)
  • Government issued Military photo ID
  • Tribal Photo Identification Card containing the bearer’s signature
  • Oklahoma Self-Defense Act (SDA) License or OK Concealed Carry permit
  • Resident Alien Card (Form I-551)
  • Employment Authorization Card (Form I-766)
  • Employment Authorization Card (Form I-688A)
  • Temporary Resident Card (Form I-688)
  • Oklahoma Dept of Corrections Consolidated Record Card (CRC)

No Primary Identification?
If you do not have a primary ID, then two Secondary IDs must be presented. One of the Secondary IDs must show your current address. Certificates  requested using secondary ID will be mailed to the applicant at the address provided and cannot be picked up at a Vital Records office. See link for a list of secondary IDs (Acceptable Forms of Identification).

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How do I Apply for a Birth Certificate In Person?

  • Download an application for a copy of a birth certificate (Application)
  • Complete the application in full. (any blanks will cause delays in completing your request)
  • Bring your photo identification. (Acceptable Forms of Identification)
  • Bring correct fees. (Fees)
  • Vital Record Office Locations (Monday-Friday 8:30-4:00; closed on State Holidays):
    Oklahoma City    
           
    Oklahoma State Department of Health
            1000 Northeast 10th
            Oklahoma City, OK

        Tulsa
             James O. Goodwin Health Center
             5051 S. 129th East Ave
             Tulsa, OK

        McAlester
             Pittsburg County Health Department
             1400 East College Avenue
             McAlester, OK

How do I Apply for a Birth Certificate by Mail?

  • Download an application for a copy of a birth certificate (Application)
  • Complete the application in full. (any blanks will cause delays in completing your request)
  • Enclose a photocopy of your photo ID. (Acceptable Forms of Identification) Do not send your original ID. Photocopies must be legible.
  • Enclose correct fees.  (Fees)
  • Mail your documents to:
    Vital Records Service
    Oklahoma State Department of Health
    PO Box 53551
    Oklahoma City, OK 73152

How do I Apply for a Birth Certificate Online?
Oklahoma Department of Health does not accept online orders directly; however, for your convenience, you can process on-line requests through an independent company that we have partnered with to provide you this service; VitalChek Network, Inc.  VitalChek can be reached either through its website or by Phone at 877-817-7364.  An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.

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How much does a certified copy of a birth certificate cost?
The fee for the search of a birth certificate is $15.00 and will include the issuance of one certified copy to a qualified applicant if the certificate is on file. Additional copies will be issued at a cost of $15.00 each. The searching fee is not refundable or transferable. All fees expire one (1) year from the receipt date.

Please make your check or money order payable to the Vital Records Service.

Corrections or additions to birth certificates will require additional fees and the submission of required documentation. Instructions and assessment of fees will be made on an individual basis after your application has been received and reviewed.

Birth Certificates
    Search of files and the issuance of one (1) certified copy if certificate is on file $15.00
    Additional copies (each) $15.00
Delayed Birth Registration 
   First Certified Copy $40.00
    Additional copies (each) $15.00
Birth Certificate Substitution: Legitimation, Adoption, Paternity, Sealed 
    First Certified Copy $40.00
    Additional copies (each) $15.00
Amendments to Birth Certificates
    First Certified Copy $40.00
    Additional copies (each) $15.00
Heirloom Birth Certificates (includes one certified copy) $35.00


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How long does it take to get a certified copy of a birth certificate?
Note: Below are the average processing times for general issuance, however requests which require certificates to be amended or replaced (e.g. adoption) will take longer.

  • Mail: allow at least 4 weeks
  • In person: allow at least 1 hour (some processes will require additional time). For quickest service, please arrive early in the morning.
  • Expedited Service Requests using the U.S. Postal Service's Priority Mail Express, will allow processing of most request within 1-3 business days. Return of a certificate by the U.S. Postal Service's Priority Mail Express will require that an envelope is attached with proper postage.
  • Courier services such as Federal Express, UPS etc., will be accepted but items will not be returned through these services. Documents will be returned using regular U.S. Mail. Birth certificates will not be faxed. Priority mail will be handled the same as regular mail.
  • Online orders Oklahoma Department of Health does not accept online orders directly; however, for your convenience, you can process online requests through VitalChek.  VitalChek Network, Inc.  is an independent company that we have partnered with to provide you this service;  VitalChek can be reached either through its website or by Phone at 877-817-7364.  An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®. Orders may be tracked online.

NOTE: Applications which are incomplete or do not include proper fees or ID will be delayed. If additional documentation is requested, additional time will be required.

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What if there is an error on my birth certificate?
Birth records may be amended in accordance with Oklahoma law based on specific legal documents. Please complete an application and mail it along with a copy of your ID and a detailed description of what the error is. Once we have reviewed your application, we will send you a letter of instruction detailing what documentation will be required in order to amend the record. An additional fee of $25 may be requested to cover the cost of the amendment.

Original birth records which have been sealed due to adoption, legitimation or paternity cannot be amended except with a certified court order from a court of competent jurisdiction.

How do I get a copy of my original birth record if I was adopted?
Once an adoption has occurred, the original record is sealed and is not open for public inspection. In order to obtain a copy of the sealed record, a certified court order from a court of competent jurisdiction will be required to be submitted along with an application, proper ID, and a fee of $40.

What is an Heirloom birth certificate?
The Heirloom Birth Certificate is 8 1/2 x 11 with a chocolate brown and mint green color palette bearing a depiction of a redbud - the official state tree. The certificate will reflect the child's name, date of birth, gender, place of birth and the names of the parents. The cost for an Heirloom birth certificate is $35.00. This $35 fee will provide for the issuance of both one Heirloom birth certificate and one standard Certified birth certificate. In accordance with this Statute, $25 of the proceeds from the sale of the Heirloom birth certificate shall be used by the Child Abuse Training and Coordination Program to provide training and technical assistance to judges, prosecutors and members of the multidisciplinary child abuse teams who intervene in circumstances of child abuse.

The same eligibility and identity requirements for any birth certificate also apply to the request for an heirloom certificate. The Heirloom certificate is a commemorative certificate and should not be used for proof of birth or identity for legal purposes.

 

 VR-Heirloom.jpg

How do I get an Heirloom birth certificate?

Complete the Application For Search And Certified Copy Of Birth Certificate  and indicate the number of Heirloom certificates requested. Enclose $35.00 for each requested Heirloom certificate.

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What is a Certificate of Foreign Birth?
A Certificate of Foreign Birth may be placed on file in Oklahoma for minors born outside the US and who are adopted in Oklahoma by US citizens.

Two documents are required:

  • Court Document (one of the following)
    • Certified copy of a Decree of Adoption from a district court in Oklahoma*
    • Certified copy of a Certificate of Adoption from a district court in Oklahoma
    • Certified copy of a Decree of Adoption from the Country of Birth with a certified English translation (if applicable)
      *If a Decree of Adoption is Presented and it does not include all the information necessary to complete a Foreign Birth Certificate, a Certificate of Adoption may be required.
  • Identification Document
    • Copy of a Certified Birth Certificate from the country of birth with a copy of the certified English translation (if applicable)

Note: All documents presented will be reviewed and verified prior to acceptance

How do I get a Certificate of Foreign Birth?
Complete the Application For Search And Certified Copy Of Birth Certificate and submit it to Vital Records along with a fee of $40 (includes the filing and issuance of one certified copy). Include the two (2) required documents listed above.

What is an Apostille?
An Apostille can be attached to a certified copy of a birth record to verify that the person who certified the document was an official at the time of the certification. These are routinely required for foreign use. The Secretary of State’s office is authorized to issue an Apostille in Oklahoma.

Fees, location, and office hour information for the Secretary of State’s office is available at https://www.sos.ok.gov/business/apostilles.aspx.

How far back does Oklahoma have records available?
Oklahoma began filing birth records in October of 1908. It was not mandatory, however, that these records be filed until 1917. Because birth records were not required for identification as they are today, not all records prior to 1940 were placed on file consistently.

Who is responsible for filing a birth certificate?
It is the responsibility of the hospital or attendant at birth to properly obtain the information needed and file the certificate with the State Registrar in a timely manner.

What if I was born in another state?
The National Center for Health Statistics has information on vital record for all states. For more information, view Where to Write for Vital Records.

What if I have other questions?

  • Write: Oklahoma Vital Records, PO Box 53551, Oklahoma City, OK 73117
  • Call: (405) 271.4040
  • E-mail: AskVR@health.ok.gov

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