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Types of Employees:
Employees can be classified permanent full-time, permanent part-time, temporary full-time, and temporary part-time. Part-time employees can either be paid by the hour or by a percentage rate.
Temporary employees are not eligible for benefits, and cannot work more than 999 hours in any 12 month period. A permanent employee must work at least 1,000 hours in a 12 month period to remain eligible for benefits.
Freeze Exception Forms:
Hours for New-Hires, Terminations:
If an employee either begins employment or terminates employment during the month, please indicate on the personnel action form the number of hours to be paid for that month.
All required forms for new-hires are listed on the ¿New-hire information form.¿ In addition, if the new-hire is an Assistant District Attorney, the ¿Assistant District Attorneys Affidavit¿ must also be submitted.
Payroll Schedule(revised 9/8/06)
There are 3 Payroll Cycles in PeopleSoft:
1. Main - salaried, permanent full-time and permanent part-time employees, plus longevity.
2. Supplemental - hourly, temporary employees and new hires submitted after the Main Payroll Deadline.
3. Off-Cycle - incentive pay, overtime, and annual leave for terminations.
Deadline 2nd: Supplemental and Off-Cycle Payroll
Annual leave for terminations. Hours for overtime and temporary/hourly employees. Personnel Action Forms received after this date will be processed on the next applicable payroll cycle.
Deadline 18th: Main Payroll
Funding, salary, new hires, terminations, plus any other changes affecting the regular monthly payroll. Personnel Action Forms received after the deadline will be processed on the next applicable payroll cycle.
Please send forms earlier, if possible.
The District Attorneys Council (DAC) shall distribute a Payroll Schedule that ensures personnel actions are processed in a timely manner.
District Attorneys shall be responsible for communicating all payroll changes to the DAC, according to the Payroll Schedule, including, but not limited to: resignations, new hires, hours of temporary employees, salaries, and funding.
District Attorneys shall transmit sufficient funds to DAC by the 20th of each month to cover each month¿s payroll costs, travel, workers comp. and all other expenses related to their district.
DAC shall process payrolls as described in the Payroll Schedule.
DAC shall verify funds available for payroll, prior to processing. If funds are not sufficient to process payroll, DAC shall determine which accounts are the most negative. For purposes of expediency and to ensure compliance with the Payroll Schedule, DAC shall:
1. In order of greatest deficit to least, identify districts that are behind in transmitting payroll funds.
2. Remove districts from payroll in the order described in 1 above, until the total payroll is reduced sufficiently to be processed, according the total amount of funds available.
3. Add districts that have been removed from a payroll to a supplemental payroll, once funds have been received from these districts.
4. Notify districts of the above actions being taken.
Sick Leave: Full-time and part-time qualifying employees accrue sick leave. Sick leave is to be used when an employee is unable to work due to illness or injury or for medical, dental, or optical examination or treatment. Full-time employees accrue 15 days per year. Part-time employees accrue leave on a prorated basis. There is not accumulation limit.
Annual Leave: Full-time and part-time qualifying employees accrue annual leave based on continuous service. Annual leave is used for vacations, personal business, and time off not covered by other paid or holiday provisions. Part-time employees accrue leave on a prorated basis.
Accumulation Schedule (effective November 1, 2001)
Paid Holidays: Employees receive the holidays off with pay as proclaimed by the Governor. Part-time employees accrue holidays on a prorated basis. The standard recognized holidays are:
State of Oklahoma
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