Tips for Vendors - Working with State Government

Information Services Division Mission

To support the State of Oklahoma agencies’ Information Technology purchasing initiatives by providing outstanding service through quality, efficiency, integrity and understanding.

Reverse Vendor Trade Show

• Presentation (.ppt, 17 s, 2.97 MB)

Helpful Web Links

• OMES Website: OMES.OK.gov
• Chief Information Officer Website: CIO.OK.gov
• IT Procurement Page: www.ok.gov/cio/Procurement/
• IT Procurement Solicitations Page: www.ok.gov/cio/Procurement/Solicitations/
• IT Procurement Community of Practice Wiki: https://wiki.ok.gov/display/itprocurement/
• IT Service Catalog: www.ok.gov/cio/Customer_Portal/Service_Catalog/

Bid Process

• State identifies need
• State defines need
  • Technical experts provide specification
  • Procurement staff prepares request for proposal (RFP)
• State develops RFP
• RFP approval process: Approval of documentation, scoring tools, etc.
• Bid is released to vendors
  • Question and answer period
  • Possible pre-bid meetings
• Bid closes
• State evaluation of bid
  • Bids reviewed for responsiveness
  • Vendor demos, if necessary
  • Vendor negotiations
  • Clarification of vendor responses
  • Technical evaluation and scoring of bid responses
• Award of bid
  • Documents available for open records requests

Download: Bid Process - Flow Chart (.pdf, 1 p, 86 KB) | Accessible Version (.doc, 1 p, 31.5 KB)