Business Application Services (CORE) Publications - Executive Board Meeting September, 2010
The following is a text transcript of the presentation made at the BAS (CORE) Oklahoma Executive Board meeting in September 2010.
Slide 1
BAS Executive Board September 22, 2010
Next CEB Scheduled - October 27, 2010
Slide 2
Agenda
- SQL Requests/Problem Management Summary
- Completed Projects
- Portfolio
- Budget Status
- Priority
- Execution Delivery Schedule
- Projects in Movement
- Program Status
- Application Development Service Request Summary
- Scorecard
- Executive Issues
Slide 3
Problem Management SQL Requests
SQL Requests in Total September 2009 to August 2010
| |
Sept 2009 |
Oct 2009 |
Nov 2009 |
Dec 2009 |
Jan 2010 |
Feb 2010 |
March 2010 |
April 2010 |
May 2010 |
June 2010 |
July 2010 |
August 2010 |
| ARBI |
0 |
0 |
1 |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| CRM |
0 |
0 |
1 |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
3 |
0 |
| DBA/System |
0 |
0 |
0 |
0 |
0 |
4 |
4 |
2 |
0 |
0 |
4 |
7 |
| Procurement |
5 |
2 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| HRMS |
13 |
10 |
3 |
6 |
10 |
12 |
14 |
15 |
11 |
11 |
11 |
10 |
| Financial |
10 |
4 |
14 |
8 |
8 |
6 |
1 |
2 |
7 |
8 |
2 |
4 |
| EPM |
1 |
0 |
0 |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
| ELM |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Purchasing |
0 |
0 |
0 |
4 |
8 |
8 |
0 |
2 |
0 |
0 |
0 |
0 |
Legend
- ARBI - Accounts Receivable/Business Intelligence
- CRM - Customer Relationship Management
- HRMS - Human Resources Management Systems
- EPM - Enterprise Performance Management
- ELM - Enterprise Learning Management
- DBA/System - Database
Slide 4
Problem Management Summary
| Summary |
Total Problems |
Resolved or Resolution in Process |
Investigating |
Resolved by Future Functionality |
DR to be Created |
Monitor |
| Financial |
15 |
9 |
2 |
4 |
0 |
0 |
| PO |
2 |
1 |
1 |
0 |
0 |
0 |
| HCM |
18 |
12 |
1 |
0 |
4 |
1 |
| DBA/System |
3 |
0 |
2 |
0 |
0 |
1 |
| Total |
38 |
22 |
6 |
4 |
4 |
2 |
Slide 5
Portfolio Priority 1-17
| Project Name |
Project Manager |
Dept |
Function |
Current Project Phase |
Priority within Function |
| Backfill Developers for Production Support and Enhancements 2011 |
Fred Cantrell |
BAS |
Financial Mgmt + Human Capital Mgmt |
Execution |
1 |
| Time and Labor Pilot/ Oklahoma Department of Transportation (ODOT) |
Alex / Kim |
BAS |
Human Capital Mgmt |
Execution |
2 |
| Department of Central Services (DCS) Vendor Registration |
Lisa McKeithan |
BAS |
Supply Chain Management |
Execution |
4 |
| P-Card - Bank of America (BOA) Transition |
Lisa McKeithan |
BAS |
Financial Management |
Execution |
5 |
| Grants, Projects, Contract (GPC), Account Receivable Billing, Time &Labor Extended Departments of Commerce (Commerce) and Environmental Quality (DEQ) |
Alex / Kim |
BAS |
Enterprise Service Automation |
Execution |
6 |
| Higher Education Interface |
Lisa McKeithan |
BAS |
Human Capital Management |
Execution |
7 |
| PeopleTools 8.49 |
Mike Jorski |
AppDev |
CORE FIN, CRM, EPM |
Execution |
8 |
| Inventory - ODOT |
Alex / Kim |
BAS |
Supply chain management |
Execution |
9 |
| Assets - ODOT |
Alex |
BAS |
Financial management |
Execution |
10 |
| GPC - ODOT |
Alex / Kim |
BAS |
Enterprise Service Automation |
Execution |
11 |
| T&L Manager Self Service ODOT Pilot |
Alex / Kim |
BAS |
Enterprise Service Automation |
Execution |
12 |
| Treasury General Ledger (GL) Implementation |
Alex |
BAS |
Financial management |
Execution |
13 |
| PeopleSoft Extract Staging Environment |
Lisa McKeithan |
BAS |
Other |
Planning |
14 |
| Business Intelligence Financial Analytics |
Lisa McKeithan |
BAS |
Other |
Planning |
15 |
| OpenBooks - Phase III |
Lisa McKeithan |
BAS |
Other |
Execution |
16 |
| Asset Management Rollout |
Michael Grisser |
BAS |
Assets |
Execution |
17 |
Slide 6
Portfolio Priority 18-24
| Project Name |
Project Manager |
Dept |
Function |
Current Project Phase |
Priority within Function |
| data.gov |
Lisa McKeithan |
BAS |
Transparency |
Initiation |
18 |
| Grants - Provisioning |
Lisa McKeithan |
BAS |
Other |
Planning |
19 |
| Licensing |
Lisa McKeithan |
BAS |
Other |
Planning |
20 |
| Enterprise Learning Management - Rollout |
Michael Grisser |
BAS |
Human Capital management |
Execution |
21 |
| Scanning and Bar-coding for Phase II modules |
Alex |
BAS |
Assets |
Concept |
22 |
| Loan Processing |
|
|
|
Initiation |
23 |
| Expense Module |
Alex/Kim |
BAS |
Financial management |
Planning, Execution |
24 |
| Budget |
Lisa McKeithan |
BAS |
Other |
Concept, Initiation |
25 |
Slide 7
Projects in Execution Delivery Schedule
- Time and Labor Pilot / ODOT - June 2009-July 2010
- GPC, A/R, Billing / ODOT - July 2009-July 2010
- Inventory ODOT - August 2009-July 2010
- T&L Manager Self Service ODOT - March-August 2010
- PeopleSoft Extract Staging Environment -December 2009-August 2010
- PeopleTools 8.49 - September 2010
- DCS Vendor Registration - December 2009-August 2010
- Assets ODOT - September-November 2010
- GPC, A/R, Billing, T&L Extended / Commerce/DEQ - March-December 2010
- Treasury GL Implementation - mid-April-December 2010
- OpenBooks - Phase III - May-December 2010
- P-Card - BOA Transition - mid-September-December 2010
- FY11 Technical Backfill - July 2010-June 2011
- ELM Rollout - August 2010-July 2011
- Asset Management Rollout - May 2010-August 2011
- Higher Education Interface - May 2010-October 2011
Slide 8
Detailed Milestone Plan, 2833 - ODOC Loans Processing
Two options for implementing the Contracts module functionality are presented in this document: Options #1 involves the development of a conversion process to convert open contract (Loan) definitions into PeopleSoft. After the Contract definitions are loaded, Contract Billing and Receivables history will be converted using the standard BAS conversion methodology. Option #2 involves he agency converting open Contract definitions manually.
Milestone Schedule +/- 50%
- Project Start (Milestone, mid-November 2010)
- Prototype Review (Task, late-November 2010)
- Development (Task, late-November-December 2010)
- Integration Testing / User Acceptance Testing/Training (Task, late-December 2010-January 2011)
- Roll out/Conversion (Milestone, January 31, 2011)
Issues
ODOC HP System needs to be replaced.
Slide 9
Program Status
Human Capital Management
Slide 10
BAS - 1080 Higher Education Payroll
- Status: Yellow
- Convert higher education agencies from the legacy payroll system to the PeopleSoft system.
Key Activities
| Task |
Start |
Finish |
| Configuration - 95% complete |
7/1/2010 |
11/1/2010 |
| Conversion Scripts - 75% complete |
7/1/2010 |
11/1/2010 |
| Finish Human Resources (HR) Interfacing Debugging/Testing |
7/1/2010 |
11/1/2010 |
| Complete PY Interface Coding/Debugging/Testing |
9/10/2010 |
12/15/2010 |
| UAT to begin with OU |
1/1/2011 |
1/26/2011 |
Key Overall Issues
| Requires Awareness: |
- Functional consultant left company, a Maximus replacement is on site.
- Using remaining budget from Innovative and reducing the project backfill amount to fund functional consultant.
- Re-assessed resources and timeline for implementing OU while maintaining the overall project schedule.
- Loss of OU involvement in August and September.
- If OU does not meet minimum requirements in new Roles and Responsibilities, plan will slip.
|
Slide 11
BAS - 2666 Grants, Projects Contracts with AR/Billing Monthly Extended Time and Labor
- Status: Green
- The team is in the process of finalizing integration testing and preparing for User Acceptance Testing.
Key Activities
| Task |
Start |
Finish |
| Integration Testing |
8/4/2010 |
9/10/2010 |
| Preparation for User Acceptance Testing |
8/27/2010 |
9/17/2010 |
| User Acceptance Testing |
9/13/2010 |
10/18/2010 |
Slide 12
BAS - 2637 ELM Rollout
- Status: Green
- Rollout of ELM to agencies to be completed in three groups (original plan); Group A consisted of Department of Career & Technology (800), CompSource Oklahoma (390), ODOT (345), Courts (199, 219, 220, &677), Oklahoma Developmental Disabilities Council (a division of (830). Group A go-live date is 11/30/2010.
- Confirmed agencies: Group A: Career Tech (800), ODOT (345), Oklahoma State and Education Employees Group Insurance Board (OSEEGIB) (516); Group B: Office of Personnel Management (OPM) (548), State Department of Health (340)
- Declined Agencies - Firefighters (C); Courts (A)
Key Activities
| Task |
Start |
End |
| Kickoff meeting with rollout agencies |
8/25/2010 |
8/25/2010 |
| Set up learning environments |
9/1/2010 |
10/25/2010 |
| Load HCM Data in Prod for messaging to LM Prod (email & reports to information. |
9/20/2010 |
10/10/2010 |
| Train agency SME's on config and setup for testing |
10/10/2010 |
11/30/2010 |
| Set up Prod Environments |
11/1/2010 |
11/25/2010 |
| Go Live |
11/30/2010 |
11/30/2010 |
Key Overall Issues
| Requires Awareness: |
- No decision from CompSource (A), ODDC (A), OSF (C), DCS (C).
- Firefighters (C) has declined, Office of Emergency Management (OEM) (C) may take their place.
- If other agencies back out, we will continue to find others to replace them or move to the next phase of the project (SCORM).
|
Slide 13
Program Status
Financials
Phase II Modules
Slide 14
BAS – 2611 PeopleTools 8.49
- Status: GREEN
- Project started on time.
- However, we lost four days because the hard drive went out on Greg Linn's PC. Greg's PC has been rebuilt and he is progressing.
Key Activities
| Task |
Start |
Finish |
| Prepare Change Assistance & Stage Software, 100% complete |
8/30/2010 |
8/31/2010 |
| Upgrade & test non-prod EPM environments, 5% complete |
9/7/2010 |
9/24/2010 |
| Upgrade EPM production environment |
9/25/2010 |
9/25/2010 |
| Upgrade EPM development environment |
9/27/2010 |
9/28/2010 |
Key Overall Issues
| Requires Awareness: |
- It will be tight with the loss of four days, but if there are not a lot of issues to deal with during testing, then we might be able to catch up to the project schedule.
|
Slide 15
BAS - 2675 Data Staging Environment
- Status: Red
- Build staging environment containing PeopleSoft Extracts that will be used by ODOT.
Key Activities
| Task |
Start |
Finish |
ODOT Access |
| Phase I extracts (6) signed off by ODOT |
|
7/2/2010 |
|
| Assets (0523) & Projects (0514) have been re-migrated to FSTST2 and is ready for functional testing. |
6/25/2010 |
To Be Determined (TBD) |
TBD |
| Contracts (0513) & Billing (0512) have been re-migrated to FSTST2 and is ready for functional testing. |
6/25/2010 |
TBD |
TBD |
| Sign-off on Phase Modules |
|
TBD |
TBD |
Key Overall Issues
| Requires Awareness: |
- Waiting on testing resources from ODOT.
|
Slide 16
BAS - 2681 DCS Vendor Registration
- Status: Red
- Build interfaces between ok.gov and PeopleSoft for validation and upload of vendor/bidder data into PeopleSoft.
Key Activities
| Task |
Start |
Finish |
Estimated Finish |
| Go-live with vendor registration - Part 1 |
|
7/19/2010 |
|
| Development/Testing - Tech Specs 0027 - update 'look-up' functionality within PeopleSoft to include bidders |
6/4/2010 |
8/31/2010 |
9/30/2010 |
| Development/Testing - Bidder to Vendor Update |
5/10/2010 |
8/31/2010 |
10/15/2010 |
| Review/Revise process - OSF & DCS |
7/31/2010 |
7/31/2010 |
|
Key Overall Issues
| Requires Awareness: |
- Missed Phase I implementation by 19 days.
- DCS is working on Phase II for updated front-end. This will cause some reprogramming of the interface that will be tracked as a service request. Scheduled for the fall.
- Status has changed to Red due to two remaining items.
|
Slide 17
BAS- 2676 OpenBooks Phase III
- Status: Green
- Utilize Oracle Business Intelligence Enterprise Edition (OBIEE) for OpenBooks reporting. Update American Recovery and Reinvestment Act (ARRA) reporting per Senate Bill 1759.
Key Activities
| Task |
Start |
Estimated Completion |
Finish |
| ARRA updates |
7/1/2010 |
9/15/2010 |
8/26/2010 |
| Expenditure and Funding (Build Data Interface Module (DIM)/Create Reports/Test) |
10/1/2010 |
12/31/2010 |
January 2011 |
| Pcard (Load/Build DIM/Create Reports/Test/Automate) |
6/1/2010 |
10/31/2010 |
January 2011 |
| Vendor Payments (Build DIM/Create Reports/Test) |
8/1/2010 |
9/30/2010 |
January 2011 |
| Payroll (Load/Build DIM/Create Reports/Test/Automate) |
8/1/2010 |
12/31/2010 |
January 2011 |
| Go-Live |
|
|
January 2011 |
Key Overall Issues
| Requires Awareness: |
- Determine approach for the file transfer/load.
- Possible upgrade to v11 (XML export functionality.
- Financials Analytics will not start until this is complete.
- Potential Conflicts:
- ARRA Reporting (October)
- Federal Funding Accountability and Transparency Act (FFATA)
|
Slide 18
BAS - 2800 PCard Transition to Bank of America (BOA)
- Status: Green
- Build interfaces between ok.gov and PeopleSoft for validation and upload of vendor/bidder data into PeopleSoft.
Key Activities
| Task |
Start |
Finish |
| General Ledger Export (0613) Segment values and combo code values |
8/30/2010 |
9/30/2010 |
| Voucher Build (0614) |
8/30/2010 |
10/31/2010 |
| 1099 processing (0xxx) |
8/30/2010 |
12/31/2010 |
Key Overall Issues
| Requires Awareness: |
- DCS will have some cardholders as a pilot starting in October. Their initial GL segment values and combo values have already been loaded into the production site.
- Statewide implementation is scheduled for November/December.
|
Slide 19
BAS - 2665 Asset Management Rollout
- Status: Green
- Meetings to be held to prepare for Kickoff Session. Replacement consultant is on board. Consultant will be working on ODOT Assets and the AM Rollout. Brenda is working with DCS to get a resource for four days a week. Looking at changing the plan to do small agencies (<100 assets) first. If we do small agencies we will be doing an incremental rollout.
Key Activities
| Task |
Start |
Finish |
| Prepare for and conduct project kickoff |
TBD |
TBD |
| Configure and verify agency conversion data |
9/16/2010 |
11/5/2010 |
| Perform test Loads |
10/26/2010 |
11/15/2010 |
| Train agency users |
11/17/2010 |
12/5/2010 |
Key Overall Issues
| Requires Awareness: |
- DCS resource is not committed to the project - Brenda is working to get a resource committed (four days a week). If no DCS resource, rollout plan will need to be adjusted or possibly put the project on hold.
- Brenda to also assist with agency buy in to rollout plan.
- Evaluating the new AM consultant to be sure he meets the needs of the project.
- Will need to re-verify the plan timelines once the resources issues are resolved.
|
Slide 20
BAS - 2692 Treasury GL Implementation
- Status: Green
- The team is in the process of creating business process flows, validating design, finalizing configuration and creating the development requests. Test scripts are being written in preparation for business process testing.
- The team is currently behind schedule regarding requirements and configuration. A plan for getting back on track is being created.
Key Activities
| Task |
Start |
Finish |
| Create Business Process Flows, Reconciliation Points, Checklists |
7/6/2010 |
8/19/2010 |
| Create Development Requests |
8/2/2010 |
8/20/2010 |
| Preparing for Business Process Testing |
8/27/2010 |
9/3/2010 |
| Business Process Testing |
9/7/2010 |
9/17/2010 |
Key Overall Issues
| Requires Awareness: |
- Office of the State Treasurer has requested that their go-live date be moved to a month-end. Rather than go live on 11/15/2010 they would like to look at either 10/31/10 or 12/31/2010.
|
Slide 21
BAS - 2810 Assets ODOT
- Status: Green
- On schedule.
Key Activities
| Task |
% Complete |
Start |
Finish |
| Clean-up and format asset conversion data for FY 2010 |
100 |
7/1/2010 |
8/13/2010 |
| Prepare for integration testing |
100 |
8/16/2010 |
8/27/2010 |
| Perform integration testing |
|
8/30/2010 |
9/24/2010 |
| Prepare for User Acceptance Testing |
|
9/27/2010 |
10/4/2010 |
| Perform User Acceptance Testing |
|
10/5/2010 |
10/22/2010 |
Slide 22
BAS - 2581 Time and Labor
- Status: Red
- This Project is to address Time and Labor functionality for bi-weekly agencies. The pilot agencies are OESC and ODOT. OESC went live May 17.
Key Overall Issues
Requires Awareness: Integration and User Acceptance Testing for ODOT will be scheduled to coincide with a re-baselined plan.
Slide 23
BAS - 2599 Grants, Projects, Contracts with AR/Billing
- Status: Red
- This project is on hold.
Key Activities
| Task |
Start |
Finish |
| Functional Unit Testing - ODOT (see below) |
|
|
| Requires Awareness: |
- ODOT cannot supply a date for conversion of legacy data.
|
Slide 24
BAS - 2610 Inventory ODOT
Key Activities
| Task |
Start |
Finish |
| Integration Testing |
|
|
| Prepare for User Acceptance Testing |
|
|
| User Acceptance Testing |
|
|
| Go Live |
|
|
Slide 25
BAS - 2674 Manager Self Service ODOT/Pilot
- Status: Red
- Project was planned in two phases: (1) limited salary personnel April 24 (complete) and (2) all non Agile Asset personnel to coincide with ODOT GPC go-live date - on hold.
Key Activities
| Task |
% Completed |
Start |
Finish |
| Go-live Limited Pilot - complete |
100 |
4/24/2010 |
4/24/2010 |
| Requirements - Full implementation - Complete |
100 |
3/23/2010 |
4/7/2010 |
Slide 26
Application Enhancement Service Requests
- September 2009 - Pending, Tech, 58; Development, Tech, 35; UAT,Tech, 17; Closed, Tech, 16.
- October 2009 - Pending, Tech, 56; Development, Tech, 33; UAT, Tech, 23; Closed, Tech, 14.
- November 2009 - Pending, Tech, 64; Development, Tech, 36; UAT, Tech, 23; Closed Tech, 12.
- December 2009 - Pending, Tech, 54; Development, Tech, 47; UA, Tech, 27; Closed, Tech, 8.
- January 2010 - Pending, Tech, 59; Development, Tech, 42; UAT, Tech, 24; Closed, Tech, 16.
- February 2010 - Pending, Tech, 72; Development, Tech, 37; UAT Tech, 26; Closed, Tech, 9.
- March 2010 - Pending, Tech, 79; Development, Tech, 25; UAT, Tech, 23 ; Closed, Tech, 17.
- April 2010 - Pending, Tech 122 ; Development, Tech, 27; UAT, Tech, 16 ; Closed, Tech, 19.
- May 2010 - Pending, Tech, 125; Development, Tech, 22; UAT, Tech 18 ; Closed, Tech 22.
- June 2010 - Pending, Tech, 87, Functional, 37; Development, Tech, 22, Functional, 1; UAT, Tech, 11, Functional 1; Closed, Tech, 13, Functional, 10.
- July 2010 - Pending, Tech, 90, Functional, 28; Development, Tech, 21, Functional, 12; UAT, Tech, 6; Closed, Tech, 13, Functional, 13.
- August 2010 - Pending, Tech, 85, Functional, 27; Development, Tech, 20, Functional, 12; UAT, Tech 9, Functional, 2; Closed, Tech, 13. Functional 7.
Slide 27
Current Application Enhancement Service Requests - August 2010
| Functional ESRs |
|
Pending |
Config/Setup |
UAT |
Completed |
| CRM |
0 |
0 |
0 |
0 |
| ELM |
1 |
0 |
0 |
2 |
| EPM |
0 |
0 |
0 |
0 |
| FIN |
1 |
0 |
0 |
0 |
| HCM |
25 |
12 |
2 |
5 |
| Total |
27 |
12 |
2 |
7 |
| Technical ESRs |
|
Pending |
Dev |
UAT |
Completed |
| CRM |
3 |
0 |
0 |
1 |
| ELM |
2 |
0 |
0 |
1 |
| EPM |
1 |
0 |
0 |
0 |
| FIN |
28 |
11 |
4 |
6 |
| HCM |
51 |
9 |
5 |
5 |
| Total |
85 |
20 |
9 |
13 |
| |
|
Pending |
Dev |
UAT |
Completed |
| Total |
112 |
32 |
11 |
20 |
Slide 28
Planned Enhancement Service Requests On-Time Completion Based on 60-Day Plan
- March (FIN) - 6 ESRs completed; 2 not completed; 5 unplanned completed.
- May (FIN) - 3 ESRs completed; 5 not completed; 4 unplanned completed.
- July (FIN) - 6 ESRs completed; 1 not completed; 1 unplanned completed.
- August (HCM) - 18 ESRs completed; 4 not completed; 7 unplanned completed.
Teachers Retirement mod was cancelled after the reporting period ended.
Slide 29
Program Status
- Within 10% of plan (green indicator)
- Within 20% of plan (yellow indicator)
- Greater than 20% of plan (red indicator)
| Project Name |
Current Project Phase |
Health Indicator Schedule |
Project Phase Start Date |
Project Phase Baseline Completion |
Project Phase Target Completion |
Health Indicator Budget |
| FY11 Technical Backfill |
Execution |
Green |
7/1/2010 |
6/30/2010 |
6/30/2010 |
Green |
| Time and Labor Pilot/ODOT |
Execution |
Red |
3/1/2009 |
7/31/2010 |
7/31/2010 |
Red |
| DCS Vendor Registration |
Execution |
Red |
4/1/2010 |
8/31/2010 |
8/31/2010 |
Green |
| P-Card - BOA Transition |
Execution |
Green |
8/18/2010 |
12/31/2010 |
12/31/2010 |
Green |
| Grants, Projects,Contract Accounts Receivable Billing Commerce/DEQ |
Execution |
Green |
03/01/2010 |
12/31/2010 |
12/31/2010 |
|
| Higher Education Interface |
Execution |
Yellow |
4/1/2010 |
10/31/2010 |
10/31/2010 |
Yellow |
| PeopleTools 8.49 |
Execution |
Green |
8/30/2010 |
9/28/2010 |
9/28/2010 |
Green |
| Inventory ODOT |
Execution |
Red |
8/1/2009 |
7/31/2010 |
7/31/2010 |
Red |
| Assets ODOT |
Execution |
Green |
8/1/2010 |
11/15/2010 |
11/15/2010 |
Green |
| GPC, A/R Billing ODOT |
Execution |
Red |
7/1/2009 |
7/31/2010 |
7/31/2010 |
Red |
| T&L Manager Self Service ODOT |
Execution |
Red |
3/1/2010 |
7/31/2010 |
7/31/2010 |
Red |
Slide 30
Program Status
- Within 10% of plan (green indicator)
- Within 20% of plan (yellow indicator)
- Greater than 20% of plan (red indicator)
| Project Name |
Current Project Phase |
Health Indicator Schedule |
Project Phase Start Date |
Project Phase Baseline Completion |
Project Phase Target Completion |
Health Indicator Budget |
| PeopleSoft Extract Staging Environment |
Execution |
Red |
1/14/2010 |
6/18/2010 |
8/31/2010 |
Green |
| Business Intellignece - FS Analytic |
Planning |
Red |
4/1/2009 |
7/31/2009 |
7/31/2010 |
Green |
| OpenBooks - Phase III |
Execution |
Green |
6/1/2010 |
12/31/2010 |
12/31/2010 |
Green |
| Asset Management Rollout |
Execution |
Green |
4/19/2010 |
8/31/2010 |
8/31/2010 |
Green |
| Grants - Provisioning |
Planning |
Red |
7/31/2008 |
7/15/2009 |
9/30/2009 |
Green |
| Licensing |
Planning |
Red |
12/1/2008 |
8/15/2009 |
9/30/2010 |
Green |
| ELM Rollout |
Execution |
Green |
8/1/2010 |
7/31/2011 |
7/31/2011 |
Green |
| Scanning and Barcoding functionality for Phase II Modules |
Concept |
|
|
|
|
|
| Expense Module |
Planning |
Green |
9/1/2010 |
11/30/2010 |
11/30/2010 |
Green |
| data.gov |
Initiation |
Green |
8/1/2010 |
3/31/2011 |
3/31/2011 |
Green |
| Budget |
Concept, Initiation |
Green |
8/2/2010 |
9/15/2010 |
9/15/2010 |
Green |
Slide 30
Issues
| Issue |
Status |
| (1) ODOT Phase II (Projects, Grants, AR, Billing Inventory) have not committed to a date to start integration testing. |
We need to determine if ODOT or other agencies (DPS, Health, Mental health, etc) will be next in line for Phase II modules. This decision needs to be made by mid-October |
| (2) The fixed asset rollout plan has been completed and and additional state resource is required to deliver on the current schedule. |
No state resource has been identified for this project. |
| (3) Commerce will be going live on Phase 2 without a Grants Provisioning or Loans. They will utilize manual work around until we acquire a Grants Provisioning and/or Loans package. |
Waiting on finalization of award so that we can start working with the vendor. |
