Business Application Services (CORE) Publications - Business Services Project Review January 2011
The following is a text transcript of the presentation made at the BAS (CORE) Oklahoma Business Services Project Review (BSPR) meeting in January 2011.
Slide 0
BAS Business Services Project Review January 26, 2011
Next BSPR February 23, 2011
Slide 1
Agenda
Slide 2
Functional Resource Utilization
Capacity 10/3/2010-12/31/2010
Demand by Quarter by Service Group
Functional Financials - Fourth Quarter
- Incident/Problem – Assistance Service Request (IP-ASR): Actual, 25%; Target, 22%
- Enhanced Service Requests (ESR): Actual, 5%; Target, 10%
- Projects: Actual, 50%; 50%
- Administration: Actual, 20%;Target, 18%
Functional Payroll - Human Capital Management (HCM) - Fourth Quarter
- IP-ASR: Actual, 32%; Target, 38%
- ESR: Actual, 12%; Target, 10%
- Projects: Actual, 26%; Target, 34%
- Administration: Actual, 28%; Target, 18%
Slide 3
Technical Resource Utilization
Capacity 1/3/2010-12/31/2010
Demand by Quarter by Service Group
Technical Financials - Third Quarter
- IP-ASR: Target, 28%; Target, 55%
- ESR: Actual, 18%; Target, 10%
- Projects: Actual, 22%; Target, 17%
- Administration: Actual, 30%;Target, 18%
Technical Payroll - Human Capital Management (HCM) - Third Quarter
- IP-ASR: Target, 27%; Target, 46%
- ESR: Actual, 26%; Target, 10%
- Projects: Actual, 17%; 26%
- Administration: Actual, 27%;Target, 18%
Slide 4
Project/Enhancement Service Level Dashboard
Slide 5
Projects Completed Since Last BSPR
- Pcard - Bank of America (BOA) Transition: Schedule, green; Budget, green
- Grants, Projects, Contracts (GPC)/Accounts Receivable (AR)/Business Intelligence (BI) for Department of Environmental Quality (DEQ) and Department of Commerce (Commerce): Schedule, green; Budget, red
- OpenBooks Phase III: Schedule, green; Budget, green
- Time & Labor Pilot: Schedule, red; Budget, green
Slide 6
Business Services Change Request On Time (Detail)
- March (Financials (FIN)): ESRs completed, 6; not completed, 2; unplanned completed, 5.
- May (FIN): ESRs completed, 3; not completed, 5; unplanned completed, 4.
- July (FIN): ESRs completed, 6; not completed, 1; unplanned completed, 1.
- August (HCM): ESRs completed, 18; not completed, 4; unplanned completed, 7.
- September (FIN): ESRs completed, 9; not completed, 0; unplanned completed, 5.
- October (HCM): ESRs completed, 12; not completed, 10; unplanned completed, 10.
- November (FIN): ESRs completed, 12; not completed, 1; unplanned completed, 1.
- December HCM): ESRs completed, 26; not completed, 5; unplanned completed, 15 Functional, 1 Technical.
Slide 7
Business Services Enhancement Service Requests
- January 2010: Pending, 59 Technical; Developed, 42 Technical; UAT, 24 Technical; Closed, 16 Technical.
- February 2010: Pending, 72 Technical; Developed, 37 Technical; UAT, 26 Technical; Closed, 9 Technical.
- March 2010: Pending, 79 Technical; Developed, 25 Technical; UAT, 23 Technical; Closed, 17 Technical.
- April 2010: Pending, 122 Technical; Developed, 27 Technical; UAT, 16 Technical; Closed, 19 Technical.
- May 2010: Pending, 87 Technical, 37 Functional; Developed, 22 Technical, 1 Functional; UAT, 11 Technical, 1 Functional; Closed, 13 , Functional 10.
- June 2010: Pending, Technical 90, Functional 28; Developed, 21Technical, 12 Functional; UAT, 21 Technical; Closed, 13 Technical, 13 Functional.
- July 2010: Pending, 85 Technical, 27 Functional; Developed, 20 Technical, 12 Functional; UAT, 9 Technical, 2Functional; Closed, 13 Technical, 7 Functional.
- August 2010: Pending, 85 Technical, 27 Functional; Developed, 20 Technical, 12 Functional; UAT, 9 Technical, 2 Functional; Closed, 12 Technical, 7 Functional.
- September 2010: Pending, 87 Technical, 32 Functional; Developed, 27 Technical, 11 Functional; UAT, 7 Technical, 3 Functional; Closed, 12 Technical, 8 Functional.
- October 2010: Pending, 87 Technical, 23 Functional; Developed, 27 Technical, 10 Functional; UAT, 11 Technical 3 Functional; Closed, 5 Technical, 10 Functional.
- November 2010: Pending, 84 Technical, 36 Functional; Developed, 33 Technical, 8 Functional; UAT, 7 Technical, 2 Functional; Closed, 11 Technical, 10 Functional.
- December 2010: Pending, 84 Technical, 61 Functional; Developed, 35 Technical, 7 Functional; UAT, 35 Technical, 1 Functional; Closed, 16 Technical, 25 Functional.
Slide 8
Problem Management SQL Requests
SQL Requests in Total January 2010 to December 2010
| |
Jan 2010 |
Feb 2010 |
March 2010 |
April 2010 |
May 2010 |
June 2010 |
July 2010 |
August 2010 |
Sept 2010 |
Oct 2010 |
Nov 2010 |
Dec 2010 |
| CRM |
0 |
0 |
0 |
0 |
0 |
0 |
3 |
0 |
1 |
0 |
0 |
0 |
| DBA/System |
0 |
4 |
4 |
2 |
0 |
0 |
4 |
7 |
0 |
0 |
0 |
0 |
| HRMS |
10 |
12 |
14 |
15 |
11 |
11 |
11 |
10 |
17 |
12 |
17 |
13 |
| Financial |
8 |
6 |
1 |
2 |
7 |
8 |
2 |
4 |
8 |
7 |
7 |
6 |
| EPM |
1 |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
| Purchasing |
0 |
8 |
0 |
2 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Legend
- CRM - Customer Relationship Management
- HRMS - Human Resources Management Systems
- EPM - Enterprise Performance Management
- DBA/System - Database
Slide 9
Problem Management Summary
| Summary |
Total Problems |
Resolved or Resolution in Process |
Investigating |
Resolved by Future Functionality |
DR to be Created |
Monitor |
| Financial |
20 |
14 |
3 |
2 |
1 |
0 |
| PO |
2 |
1 |
1 |
0 |
0 |
0 |
| HCM |
21 |
14 |
2 |
0 |
5 |
0 |
| DBA/System |
3 |
3 |
0 |
0 |
0 |
0 |
| Total |
46 |
32 |
6 |
2 |
6 |
0 |
Slide 10
Portfolio Priority 1-18
| Project Name |
Project Manager |
Dept |
Function |
Current Project Phase |
Priority within Function |
| OpenBooks Phase III |
Lisa McKeithan |
BAS |
Other |
Execution/Close |
1 |
| Treasury General Ledger Implementation |
Alex |
BAS |
Financial Management |
Execution/Close |
2 |
| data.gov |
Lisa McKeithan |
BAS |
Transparency |
Initiation |
3 |
| Enterprise Learning Management Rollout |
Michael Grisser |
BAS |
Human Capital Management |
Execution |
4 |
| Higher Education Interface |
Lisa McKeithan |
BAS |
Human Capital Management |
Execution |
5 |
| AM Rollout - Tax Commission |
Michael Grisser |
BAS |
Financial Management |
Execution |
6 |
| Broadband GPC/AR/BI |
Alex Galley |
BAS |
Enterprise Service Automation |
Planning |
7 |
| Department of Mines GPC/AR/BI |
Alex Galley |
BAS |
Enterprise Service Automation |
Planning |
8 |
| Time & Labor Self Service Department of Transportation (ODOT) Pilot |
Alex/Kim |
BAS |
Enterprise Service Automation |
Execution |
9 |
| PeopleSoft Extract Staging Environment |
Lisa McKeithan |
BAS |
Other |
Execution |
10 |
| Inventory - ODOT |
Alex/Kim |
BAS |
Supply Chain Management |
Execution |
11 |
| GPC - ODOT |
Alex/Kim |
BAS |
Enterprise Service Automation |
Execution |
12 |
| 3% Federal Withholding |
Michael Grisser |
BAS |
Accounts Payable |
Planning |
13 |
| Licensing |
Lisa McKeithan |
BAS |
Other |
Planning |
14 |
| Grants - Provisioning |
Lisa McKeithan |
BAS |
Other |
Planning |
15 |
| Business Intelligence Financial Analytics |
Lisa McKeithan |
BAS |
Other |
Planning |
16 |
| Expense Module |
Alex/Kim |
BAS |
Financial Management |
Planning |
17 |
| Backfill Developers for Production Support and Enhancements 2012 |
Fred Cantrell |
BAS |
Financial Management Human Capital Management |
Execution |
18 |
Slide 11
Portfolio Priority 19-31
| Project Name |
Project Manager |
Dept |
Function |
Current Project Phase |
Priority within Function |
| Scanning and Bar-coding Functionality for Phase II Modules |
Alex |
BAS |
Assets |
Concept |
19 |
| Voucher Build |
Lisa McKeithan |
BAS |
Financial Management |
Concept |
21 |
| Financial Upgrade |
Michael Grisser |
BAS |
Financial Management |
Concept |
22 |
| Budget |
Lisa McKeithan |
BAS |
Other |
Concept/Initiation |
23 |
| Absence Management |
Lisa McKeithan |
BAS |
Absence Management |
Concept |
24 |
| Human Resources Dashboard |
Michael Grisser |
|
Human Capital Management |
Concept |
25 |
| Portal - PeopleSoft Sign On Consolidation |
Michael Grisser |
BAS |
Other |
Concept |
26 |
| ePAF - Electronic Personnel Action Form |
Michael Grisser |
BAS |
Human Capital Management |
Initiation |
27 |
| Manager Service Rolloout |
Michael Grisser |
BAS |
Human Capital Management |
Concept |
28 |
| Inventory - Rollout |
Michael Grisser |
BAS |
Supply Chain Management |
Concept |
29 |
| Licensing Rollout |
Lisa McKeithan |
BAS |
Other |
Concept |
30 |
| E-procurement |
Michael Grisser |
BAS |
Supplier Relationship Management |
Concept |
31 |
Slide 12
Projects in Execution Delivery Schedule
- GPC, A/R, Billing / ODOT - July 2009-July 2010
- Inventory ODOT - August 2009-July 2010
- T&L Manager Self Service ODOT - March-July 2010
- PeopleSoft Extract Staging Environment -December 2009-August 2010
- Treasury GL Implementation - mid-April-January 2011
- AM Rollout - Tax Commision - Mid-October 2010-March 2011
- data.ok.gov - January-mid-April 2011
- FY11 Technical Backfill - July 2010-June 2011
- ELM Rollout - August 2010-July 2011
- Higher Education Interface - April 2010-December 2011
Slide 13
Detailed Milestone Plan, 2822 - data.ok.gov
Per Senate Bill 1759, provide transparency data in a downloadable format. The state has chosen Socrata to do this. OK.gov will be the "front-end." Write interface to Socrata to upload files.
Milestone Schedule +/- 10%
- Prepare Development Requests and Define Process for Loading Data (Task, mid-December 2010-mid-January 2011)
- Develop and Test Programs (Task, January-March 2011)
- Migration to Production (Task, mid-January-mid-April 2011)
- Go-Live (Milestone, mid-February 2011)
Issues
- These costs/timelines are based on what Office of State Finance (OSF) needs to do to provide data, etc.
- Initial loads will require manual intervention until all processes are defined and programming is complete.
- Cost changes from 10% plan due to addition of costs to create APIs. Initially I thought ok.gov would create the APIs.
Slide 14
Detailed Milestone Plan, 2852 - AP 3% Withholding
Implement functionality for 3% withholding.
Milestone Schedule +/- 50%
- Analysis (Task, June 2011)
- Design (Config/Setup) (Task, June-July 2011)
- Development (Specs/Coding/Unit Test) (Task, mid-June to mid-August 2011)
- Testing (Config/setup in TST & QA) (Task, mid-August to mid-October 2011)
- Go Live (Milestone, mid-October 2011)
Issues
- Where to hold the money
- How to remit
- how to report remittance
- Possible customs
- Remit - to report who was withheld and how much was withheld
- Assumes 2 custom reports needed
- Assumes all Federal Requirements are known by the team.
- Changes in requirements may increase or decrease effort/cost.
Slide 15
Detailed Milestone Plan, 2853 - ePAF - Electronic Personnel Action Form
Approval workflow for personnel transactions to be approved before posting to the transaction tables in PeopleSoft. Only approved legal actions will be processed in the system. Will reduce data corrections and retro check processing.
Milestone Schedule +/- 50%
- Analysis (Task, April-May 2011)
- Install (Task, April-May 2011)
- Design (Task, April-May 2011)
- Development (Task, April-June 2011)
- Testing (Task, May-June 2011)
- User Acceptance Testing (UAT) (Task, June-July 2011)
- Training (Task, June-July 2011)
- Pilot Go Live (Milestone, mid-July 2011)
- Remaining Go Live (Milestone, mid-August 2011)
- Post Live Support (Task, July-August 2011)
Issues
- Assumes no changes to scope
- Assumes Pilot Group go-live then remaining agencies one month later
- Vendor is 25% remote support after Pilot plus 2 weeks for the month to complete remaining agencies
- Vendor can provide starting Training manual
- Need to determine if remove the OPM 14 Custom
- Estimate assumes they will be doing a number of edits that need to be developed
Slide 16
Program Status
Human Capital Management
Slide 17
BAS - 1080 Higher Education Payroll
- Status: Yellow
- Convert higher education agencies from the legacy payroll system to the PeopleSoft system.
Key Activities
| Task |
Start |
Finish |
| Configuration - 95% complete |
7/1/2010 |
11/1/2010 |
| Conversion Scripts - 75% complete |
7/1/2010 |
2/28/2010 |
| Finish Human Resources (HR) Interfacing Debugging/Testing |
7/1/2010 |
2/28/2010 |
| Complete PY Interface Coding/Debugging/Testing |
9/10/2010 |
12/28/2010 |
| UAT to begin with OU |
3/1/2011 |
4/26/2011 |
| OU go-live |
4/26/2011 |
5/1/2011 |
| Kickoff with OSU, Cameron, UCO |
1/19/2011 |
1/19/2011 |
Key Overall Issues
| Requires Awareness: |
- OU go-live has been moved to 5/1/2011 due to problems with extracts, program development (bugs) and newly discovered programs to be developed.
- Plan has been put in place to completed programming, fixed and business porcess testing prior 2/28/2011 when parallel and UAT testing is scheduled to begin.
- Issues with Innovative have been addressed.
- Plan will be re-baselined after the completion of Coding/Debugging/Testing
|
Slide 18
BAS - 2637 ELM Rollout
- Status: Green
- Rollout of ELM to agencies to be completed in three groups. Group A Department of Career & Technology (800), ODOT (345), Oklahoma State and Education Employees Group Insurance Board (OSEEGIB) (516)
- Group B: Office of Personnel Management (OPM) (548), State Department of Health (340) - live 1/31/2011
- Group C: OSF (090), Working on Department of Rehabilitative Services (Rehab) (085) - Department of Human Services (DHS) - Office of Juvenile Affairs (OJA) (400) - go-live estimate: 4/30/2011
Key Activities
| Task |
Start |
End |
| Group B - train agency SME's on config and setup for testing |
12/10/2010 |
1/31/2011 |
| Group B - Complete UAT |
1/5/2011 |
1/20/2011 |
| Group B - Go Live (post support 2/1 to 3/15) |
1/31/2011 |
1/31/2011 |
| Update and Load HCM Fields in Prod |
11/1/2010 |
1/31/2011 |
| Group C -Train Agency SME's |
4/5/2011 |
4/25/2011 |
| Group C - Go Live (estimate) |
4/30/2011 |
4/30/2011 |
Key Overall Issues
| Requires Awareness: |
- Waiting on decision from Rehab, DHS and OJA for Group C.
- DHS demo completed 11/8/10 - may go live with current functionality in Group C.
- Additional DHS Demo scheduled on 1/25/2011 to show a larger audience the existing functionality.
- DHS and Department of Health (Health) are interested in additional functionality (will be next Phase SCORM). They may also be interested in using it for external learners.
- Department of Central Services is considering another product instead of using ELM.
|
Slide 19
Program Status
Financials
Phase II Modules
Slide 20
BAS - 2692 Treasury General Ledger Implementation
- Status: Green
- Project is live - in production
Key Activities
| Task |
Start |
Finish |
| Integration / User Acceptance Testing |
11/4/2010 |
12/8/2010 |
| System Rollout |
12/11/2010 |
12/14/2010 |
| Go-Live |
12/31/2010 |
1/1/2011 |
| Change Request |
1/1/2011 |
1/31/2011 |
Key Overall Issues
| Requires Awareness: |
- Additional functionality requested by Agency
|
Slide 21
BAS - 2837 GPC AR/BI Department of Mines
- Status: Green
- The Team is in the process of gathering data for a +/- 10% plan
Key Activities
| Task |
Start |
End |
| BPS - Fit Analysis |
1/5/2011 |
1/5/2011 |
| Development of Plan |
1/6/2011 |
1/31/2011 |
| Finalization of Plan |
1/26/2011 |
2/4/2011 |
Key Overall Issues
| Requires Awareness: |
- We are meeting with the Water Resources Board on January 25 to assess the viability of including them with this effort.
|
Slide 22
BAS - 2838 GPC AR/BI Broadband
- Status: Green
- The Team is in the process of gathering data for a +/- 10% plan.
Key Activities
| Task |
Start |
End |
| BPS - Fit Analysis |
1/5/2011 |
1/25/2011 |
| Development of Plan |
1/26/2011 |
2/4/2011 |
| Finalization of Plan |
2/7/2011 |
2/11/2011 |
Key Overall Issues
| Requires Awareness: |
- Meeting scheduling difficult. Requirements not collected
|
Slide 23
BAS - 2839 AM Rollout Tax Commission
- Status: Green
- Rollout of Asset Management to Tax Commission
Key Activities
| Task |
Start |
End |
| Configure Development and load locations and Manufacturers |
11/18/2010 |
1/14/2011 |
| Test data extracts in Test |
1/17/2011 |
1/21/2011 |
| Correct issues and re-test load |
1/24/2011 |
1/28/2011 |
| Configure Quality Assurance and Test Conversion Process |
1/31/2011 |
2/25/2011 |
| Train Agency SME's |
3/1/2011 |
3/18/2011 |
| Production set up/conversion go-live |
3/20/2011 |
3/29/2011 |
Key Overall Issues
| Requires Awareness: |
- Need time for Patricia for oversight during testing in TEST Planning for DCS to participate in QA and additional test conversion process.
|
Slide 24
BAS - 2675 Data Staging Environment
- Status: Red
- Currently testing Assets. Migrated to FSINT to complete testing. Will work on Contracts next. Informal notification that they need more Asset tables.
Key Activities
| Task |
Start |
Finish |
ODOT Access |
| Phase I extracts (6) signed off by ODOT |
|
7/2/2010 |
|
| Assets (0523) |
6/25/2010 |
12/31/2010 |
TBD |
| Billing (0512) |
|
TBD |
TBD |
| Contracts (0513) |
|
TBD |
TBD |
| Projects (0514) - will test along with roll-out |
|
TBD |
TBD |
| Sign-off on Phase II Modules |
|
TBD |
TBD |
Key Overall Issues
| Requires Awareness: |
- Incorporating the remaining testing (projects, billing) with the ODOT project.
- ODOT has submitted new requests for (4) inventory tables, (39) HR, (39) Payroll and (35) Time & Labor tables. We will need to assess these requests and determine how to move forward.
|
Slide 25
BAS - GPC AR/BI ODOT
- Status: Green
- The Team is in the process of gathering data for a +/- 10% plan.
Key Activities
| Task |
Start |
Finish |
| BPS - Fit Analysis |
1/5/2011 |
2/4/2011 |
| Development of Plan |
2/7/2011 |
2/11/2011 |
| Finalization of Plan |
2/14/2011 |
2/15/2011 |
Slide 26
BAS - 2674 Manager Self Service ODOT / Pilot
- Status: Green
- The team is in the process of creating business process flows, validating design, finalizing configuration and creating the development requests. Test scripts are being written in preparation for business process testing.
- The team is currently behind schedule regarding requirements and configuration. A plan for getting back on track is being created.
Key Activities
| Task |
% |
Start |
End |
| Go-live Limited Pilot - Complete |
100 |
4/24/2010 |
4/24/2010 |
| Requirements - Full Implementation |
100 |
3/23/2010 |
4/7/2010 |
Slide 27
BAS - 2610 Inventory ODOT
Key Activities
| Task |
Start |
Finish |
| Integration Testing |
|
|
| Prepare for User Acceptance Testing |
|
|
| User Acceptance Testing |
|
|
| Go Live |
|
|
Slide 28
Program Status
- Within 10% of plan (green indicator)
- Within 20% of plan (yellow indicator)
- Greater than 20% of plan (red indicator)
| Project Name |
Current Project Phase |
Health Indicator Schedule |
Project Phase Start Date |
Project Phase Baseline Completion |
Project Phase Target Completion |
Health Indicator Budget |
| FY11 Technical Backfill |
Execution |
Green |
7/1/2010 |
6/30/2011 |
6/30/2011 |
Green |
| Higher Education Interface |
Execution |
Yellow |
4/1/2010 |
12/31/2011 |
12/31/2011 |
Yellow |
| Inventory ODOT |
Execution |
Red |
8/1/2009 |
7/31/2010 |
7/31/2010 |
Red |
| GPC, A/R Billing ODOT |
Execution |
Red |
7/1/2009 |
7/31/2010 |
7/31/2010 |
Red |
| T&L Manager Self Service ODOT |
Execution |
Red |
3/1/2010 |
7/31/2010 |
7/31/2010 |
Red |
| Treasury GL Implementation |
Execution / Close |
Green |
4/12/2010 |
1/31/2011 |
1/31/2011 |
Green |
| PeopleSoft Extract Staging Environment |
Execution |
Red |
1/14/2010 |
6/18/2010 |
8/31/2010 |
Green |
| Business Intelligence - FS Analytics |
Planning |
Red |
4/1/2009 |
7/31/2010 |
3/31/2011 |
Green |
| OpenBooks - Phase II |
Execution / Close |
Green |
6/1/2010 |
12/31/2010 |
12/31/2010 |
Green |
| Data.OK.gov |
Planning Execution |
Green |
1/3/2011 |
4/15/2011 |
4/15/2011 |
Green |
| Grants - Provisioning |
Planning |
Red |
7/31/2008 |
7/15/2009 |
3/11/2011 |
Green |
| Licensing |
Planning |
Red |
12/1/2008 |
8/15/2009 |
3/31/2011 |
Green |
| ELM Rollout |
Execution |
Green |
8/1/2010 |
7/31/2011 |
7/31/2011 |
Green |
| Scanning and Barcoding functionality for Phase II Modules |
Planning |
Green |
|
|
|
Green |
| Expense Module |
Planning |
Green |
|
|
|
Green |
| Budget |
Concept / Initiation |
Red |
8/2/2010 |
9/15/2010 |
1/30/2011 |
Green |
Slide 29
Program Status
- Within 10% of plan (green indicator)
- Within 20% of plan (yellow indicator)
- Greater than 20% of plan (red indicator)
| Project Name |
Project Manager |
Current Project Phase |
Health Indicator Schedule |
Project Phase Start Date |
Project Phase Baseline Completion |
Project Phase Target Completion |
Health Indicator Budget |
| AM Rollout - Tax Commission |
Michael Grisser |
Execution |
Green |
10/15/2010 |
3/29/2011 |
3/29/2011 |
Green |
| Department of Mines GPC AR/BI |
Alex |
Planning |
Green |
1/3/2011 |
1/31/2011 |
2/4/2011 |
Green |
| Broadband GPC AR/BI |
Alex |
Planning |
Green |
1/3/2011 |
1/1/2011 |
2/11/2011 |
Green |
| 3% Withholding |
Michael Grisser |
Initiation Planning |
Green |
1/3/2011 |
2/28/2011 |
2/28/2011 |
Green |
| ELM Rollout |
Michael Grisser |
Initiation Planning |
Green |
1/3/2011 |
2/28/2011 |
2/28/2011 |
Green |
Slide 30
Issues
| Issue |
Status |
| (1) The team and sponsors need to gain a common understanding of how Grants, Projects and Contracts will be rolled out. |
A document describing the Grants, Projects, Contracts rollout is being created. We will distribute and set up a meeting to discuss by the end of February. |
| (2) Funding for the planning phase for Broadband, Mines and ODOT will last until February 15. |
Option 1: Set up meeting to review execution phase funding of these projects.
Option 2: Move forward with the finding and review results in the February 23 review.
|
| (3)Assets rollout is on hold until additional resources are made available. |
|
| (4) Expense Module +/- 10% plan is complete and we are waiting on decision to move into execution |
Set up executive review and determine when we want to proceed with expenses. |
| (5) Oracle end of quarter is November. We will get a better price if we buy Business Intelligence and/or expenses at this time. |
|
Slide 31
Issues
| Issue |
Status |
| (6) Pay Cycle Conflict - The custom VFRA process sometimes causes pay cycle to abend when they run at the same time. The last time this occurred it delayed $5M dollars in payments by one day. |
Next steps: 1) investigate use of Voucher Build to replace VFRA - Oracle input & 50% plan, 2) research VFRA to see if it can be changed to avoid the conflict, 3) investigate whether the issue can be avoided via scheduling. |
| (7) The AP Pay cycle does not always pick up and process AP vouchers with withholding. This is an inconsistent issue and the work around is to reset and rerun the pay cycle. Usually the second run picks them up. This causes delays in processing and extra work for the end user to reprocess |
Had a conference call with Oracle to discuss capturing data. Captured the issue with a program trace and provided other info to Oracles. Oracle has not provided a resolution. The case has be escalated.
|
