DCAR Newsletters FY-2005 thru FY-2002

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Volume 15, FY-2005

No. 5 - June 15, 2005 (.pdf, 12 pp, 140 KB)

• Fiscal Year End Payroll Processing
• Payroll Tidbits
• Schedule of FY-2006 Pay Periods
• Fiscal Year End Miscellaneous Claim Vouchers and Order Processing
• Revenue Account "400000"
• Vendor Information
• Office of Foreign Assets Control
• New Expenditure Account Code - ERP Services
• Post Audit Program
• Payments for Cancellation of Contract
• OFMA
• Free Training
• FY-2004 CAFR
• OSF Personnel Changes
• Fiscal Year Funding Changes on PS Payroll

No. 4 - April 27, 2005 (.pdf, pp, 26 KB)

• Monthly PCard Payment Reminder
• Reminder-Payroll Submission Timing
• Proper Use of Quantity Information and Matching
• PO/AP Matching Required
• Accounts Payable Year-End Processes
• OST Warrant Registers Online
• New Deposit/Transfer Screens
• ASA/Clearing and 340 Reconciliations

No. 3 - March 1, 2005 (.pdf, 6 pp, 122 KB)

• PCard Voucher Build Training
• PCard Payment Cycle
• 1099 Vendors
• Accounts Payable Changes as a Result of SP
• Payroll Reminders
• Travel Claims
• Military Differential Pay
• Spring Training

No. 2 - Dec. 14, 2004 (.pdf, 9 pp, 218 KB)

• 1099MISC Reporting for ASA Accounts and PCards
• Payroll - End of Calendar Year 2001
• Rates & Maximums
• Tax Reporting Information for 2001
• Reminders
• Attachment, EDT - 1099 Vendor Information
• Attachment, EDT - 1099 Transaction
• Cancellation of Payroll Warrants and Direct Deposits
• Tax Refund Policy
• Mileage Reimbursement Rate Increase for 2005
• Revised OSF Form PWC

No. 1 - Nov. 10, 2004 (.pdf, 5 pp, 107 KB)

• Grant Charges for Paid Leave
• PCard Payments
• Lapsed Funds Date Extended
• DCS Change in 1% Levy
• Budget Checking on Vouchers
• Replacement Warrants
• DCAR Welcomes New Employees
• PeopleSoft Vendor Database Tips

Interim Newsletter - Oct. 12, 2004 (.pdf, 2 pp, 73 KB)

Volume 14, FY-2004

No. 4 - June 23, 2004 (.pdf, 11 pp, 165 KB)

• Fiscal Year End Payroll Processing
• Change in Fees for Deferred Plans
• Clearing of Payroll 993 Accounts
• Payroll Tidbits
• Schedule of FY-2005 Pay Periods
• Fiscal Year End Miscellaneous Claim Vouchers and Orders Processing
• 7XX Funds – Travel Vouchers
• 7XX Fund Warrant Replacements
• Delayed Processing – Use of Incorrect Forms
• Rejection of Improperly Submitted Claim Vouchers
• CAFR and GAAP Conversion Packages/Audit Report Due Dates
• June 30, 2003 Comprehensive Annual Financial Report
• (NEW) Payroll Changes – July 15
• ASA/Clearing Account Reconciliations
• OSF Personnel Change
• Notice regarding the DCAR Newsletter

No. 3 - March 31, 2004 (.pdf, 6 pp, 110 KB)

• Tax Rates and Maximums for 2004
• Withholding Funds
• Changes in Fees for Deferred Plans
• ASA/Clearing Account Reconciliations
• CMIA Interest Reporting
• Deposit Corrections
• Payroll Fund Transfer
• Proper Submission of Vouchers
• Form Revisions
• Delete, Close and Reversal of Vouchers
• DCS Risk Management Insurance Premiums
• June 30, 2003, Comprehensive Annual Financial Report Issued
• Personnel Change
• Notice regarding the DCAR Newsletter

No. 2 - Jan. 16, 2004 (.pdf, 7 pp, 149 KB)

• Payroll Forms Pickup
• Changes to Payroll Calendar Year 2004
• Changes to Tax Rate Schedules and Maximums
• Correcting W-2s
• Withholding Certificates for 2004
• Mileage Reimbursement Rate
• Forms Revisions
• Voucher Submission
• Expenditure Corrections
• 700 Fund Transactions Direct Entry
• Vendor File Query Available

No. 1 - Oct. 14, 2003 (.pdf, 2 pp, 19 KB)

• Core Conversion Schedule -- ICS Down
• Message to Vendors
• Form Revisions - CORE Implementation
• Late Payment To Vendors - New Interest Rate - FY-2004
• Per Diem Rate Changes

Volume 13, FY-2003

No. 5 - June 8, 2003 (.pdf, 1 pp, 13 KB)

No. 4 - May 28, 2003 (.pdf, 9 pp, 39 KB)

• Clearing of Payroll 992 Accounts
• Fiscal Year End Payroll Processing
• Changes in Fees for Deferred Plans
• Payroll Tidbits
• Fiscal Year End Miscellaneous Claims and Orders Processing
• FY-2004 Purchase Orders/Contracts and AFP Number Series
• ADPICS Vendors Names on Warrants Need Review
• ADPICS Vendor File Maintenance
• 7XX Fund Changes Effective FY-2004
• CORE Implementation Scheduled for Oct. 1, 2003
• GAAP Conversion Packages and Audit Due Dates
• Schedule of FY 2004 Pay Periods

No. 3 - Jan. 29, 2003 (.pdf, 5 pp,33 KB)

• New State Finance Director
• Lapse Fund Dates
• Federal Per Diem Rate Changes
• Mileage Reimbursement Rate Decreases for 2003
• Processing Delays
• Alternate System Agency Audits
• Transaction Processing Department Contacts
• June 30, 2002 Comprehensive Annual Financial Report Issued
• Final W-2 Revisions Due Feb. 21, 2003
• Procedure to Correct W-2s
• New Withholding Certificates May Be Required (Form W-4)
• Budget System Training
• Budget Request System Training - Request to Attend Training
• Attachment, State Travel Reimbursement Rate Tables

No. 2 - Nov. 14, 2002 (.pdf, 8 pp, 30 KB)

• 1099MISC Reporting for ASA Accounts and PCards
• Payroll - End of Calendar Year 2002
• Payroll Calendar Year 2003
• Rates & Maximums
• Tax Reporting Information for 2002
• Important Dates for IRS Reporting Deadlines
• Reminders
• Envelopes
• Backup Withholding
• Refunds of Taxes for Overpayments to Employees (Form 94)
• EDT - 1099 Vendor Information
• EDT - 1099 Transaction
• Budget System Training

No. 1 - Sept. 25, 2002 (.pdf, 3 pp, 21 KB)

• Personnel Changes
• Portal Fees Coding - Revenues & Expenditures
• Late Payment to Vendors - New Interest Rate, FY-2003
• Proper Travel Form Use Update
• Statutory Cancellation Report
• CORE Oklahoma Project
• Budget Work Program Revisions

Volume 12, FY-2002

No. 8 - May 23, 2002 (.pdf, 7 pp, 35 KB)

• Fiscal Year End Payroll Processing
• Change in Fees for Deferred Plans
• Payroll Tidbits
• Fiscal Year End Miscellaneous Claims and Orders Processing
• FY-2003 Purchase Orders/Contracts and AFP Number Series
• Schedule of FY-2003 Pay Periods
• "Rush" Claim Processing
• Use of Proper Travel Form
• Department of Central Services - Contract Travel Agent Contracts Awarded
• Involuntary Leave Without Pay (Furloughs)
• Budget System Training
• User Survey
• CORE Project Updates
• Attachment, Request for Information Form

No. 7 - April 25, 2002 (.pdf, 2 pp, 17 KB)

• ASA and Clearing Account Reconciliations
• Clearing of Payroll 991 Accounts
• Airfare Quotes
• Attachment, Airfare Quotes Form

No. 6 - Feb. 28, 2002 (.pdf,  pp, 28 KB)

• March Revenue Allocations
• Core Project Update
• GASB Statement 34 Early Implementation
• Budget System Training
• Final W-2 Revisions Due March 11
• IRS Taxpayer Help
• Fund Deposits
• Object Code Updates
• Professional Services Payments

No. 5 - Jan. 14, 2002 (.pdf, 7 pp, 28 KB)

• June 30, 2001 Comprehensive Annual Financial Report Issued
• Effect of Revenue Shortfall Declaration on Cash Allocations
• State of Oklahoma Selects PeopleSoft as the Enterprise Vendor
• Brenda Bolander to Join the Core Project Implementation Team
• Agency Annual Reports
• Mileage Reimbursement Rate Increases for 2002
• Revised Object Code
• Reimbursement to OSF - Purchase Card Pilot Program
• New Payroll Processing Contact and Retirement Party
• New Form and Instructions - Payroll Overpayments

No. 4 - Dec. 14, 2001 (.pdf, 3 pp,15 KB)

• Employee Recognition Awards and Benefit Program - Reporting/Taxation
• Lapse Fund Dates
• Reminder: New Withholding Certificates may be required (Form W-4)
• End of Calendar Year 2001 - Payroll Dates Revised

No. 3 - Nov. 19, 2001 (.pdf, 7 pp, 29 KB)

• 1099MISC Reporting for ASA Accounts and PCards
• Payroll - End of Calendar Year 2001
• Rates & Maximums
• Tax Reporting Information for 2001
• Reminders
• Portal Information
• Retirement of Payroll Processing Contact
• State Comptroller Change
• Attachment, EDT - 1099 Vendor Information
• Attachment, EDT - 1099 Transaction

No. 2 - Oct. 9, 2001

No. 1 - Sept. 11, 2001