DCAR Newsletters
Volume 18, FY-2008
No. 7, 6/9/08 (pdf)
Fiscal Year End Payroll Processing – Legacy Payroll
Fiscal Year Funding Changes on PS Payroll
Fiscal Year End Miscellaneous Claim Vouchers and Orders Processing
Changes in State Share of Oklahoma Public Employees Retirement
Changes in Employer Contribution Rate for Justices and Judges Retirement System
Change in Fees for Deferred Plans
PeopleSoft Workers Comp Reports
Federal Minimum Wage Changes
Creditor Garnishments
W-2 and W-4 Forms
Agency Contact Information
P-Card Bank Allocation Codes
Schedule of FY-2008 Pay Periods
Payroll Warrant Cancellation Procedures for Direct Deposits and Paper Warrants
Open Accounts Payable Periods
Airline Baggage Fee
P-Card Purchase Orders for Fiscal Year 09
New Audit and Controls Manager
No. 6, 5/8/08 (pdf)
New Combination Edit Rules
Checks on Clearing and Agency Special Accounts
Revenue Account 400000
P-Card Vouchers – No Travel Reimbursement Account Codes
PeopleSoft Payroll Funding Corrections
Payroll Withholding Account Reconciliation
Attorney Garnishment Vendors
Garnishment Vendor Form
Miscellaneous Vendor Items
Higher Education Vendor File
Enhanced Search Feature in Vendor 8.9
Correction – Sole Source/Brand Contracts Reporting
Revised OSF Form MWC – Request for Misc Warrant Cancellation
Revised OSF Form 20R – Warrant Replacement Request
7XX Funds – OST Warrant Exceptions Report
Accounts Payable Year-End Preparations
No. 5, 3/7/08 (pdf)
OK Financial Managers Association Quarterly Meeting
Miscellaneous Warrant Date – Reverse Previous Change
Revised Print Voucher Report
Reminder – Proper Invoice Numbers and One Invoice per Voucher
Clearing Account and Agency Special Account Reconciliation
Revised OSF Form 1933 – Sole Source/Brand Contracts
Reporting Requirements for Repayments of Prior Year Wage Amounts
Processing IRS Form W-4 in the Payroll System
PeopleSoft Retirement and Final Payroll Payments
HRMS Brown Bag Session
Family and Medical Leave Act Update
No. 4, 1/23/08 (pdf)
* OSF Announces OPENBOOKS Website
* Pilot on the Federal Funding and Accountability Act Underway
* Annualized Pay as Nonqualified Deferred Compensation (NQDC)
* Taxability of Gift Cards, Certificates, and Coupons
* Deposit Entry – The “T” Status
* Deposit Entries not Edited
* Deposit Entry Tips
* Voucher Imaging Program
* Quantities Paid on PO Vouchers
* Vouchers with Scheduled Due Date Greater than 90 Days
* Receiving Required
* Accuracy of Invoice Information on Claim Voucher
* Contact Information on Forms
* OSF Vendor Form Updated & Reminders
* New Vendor Features in Version 8.9
* 1099M Reminder
* Using Internal Controls to Improve Operations – FREE TRAINING
No. 3, 12/18/07 (pdf)
* Tax Reporting Information for 2007
* W-2 and 1099 Pick-up Instructions
* Parking and Security Issues
* Envelopes
* 2007 - 1099 Reporting
* 1099-MISC Reporting for ASA Accounts and P-Cards
* New 1099 File Format - Outside Agencies
* OSF Contact Information
* Payroll - End of Calendar Year 2007/Payroll - Calendar Year 2008
* Agency Address Verification
* Refunds of Taxes for Overpayments to Employees (Form 94)
* Backup Withholding
* Correcting W-2s
* 2008 Payroll Warrant Cancellations
* Updated Form I-9 and Employer Handbook - Effective December 27, 2007
* 2008 Rates and Maximums
* Employee's Withholding Allowance Certificate (W-4)
* Earned Income Credit Advance Payment Certificate (W-5)
* Reduction of Annual Leave Hours for Overpayments
* P-Card Scheduled Pay Cycle
* Mileage Reimbursement Rate Increases for 2008/Miscellaneous Warrant Data Change
* Reason for Miscellaneous Warrant Cancellations - Reminder
* EDT (VFRA) Agency Invoices and Claim Numbers
* Reissued Miscellaneous Warrants - Reminder/Revised OSF Form 77 - Reminder
* Agency Contact Information - Please Respond ASAP - Third Request
No 2, 9/24/07 (pdf)
* CORE Financial System Update
* Early Deadlines for November Transactions
* Correction Vouchers Submission
* Authorized Pay Groups
* Federal IRS Notice of Levy
* Federal Lodging Rate Increases
* Vendor Procedures
* WIRE Payments Only
* Instructions for Summary of Receipts and Disbursements
* Review 1099 Reportable Transactions
* OSF Form 90 Revision
* HB 1804 Oklahoma Taxpayer and Citizen Protection Act of 2007
* New Payroll Account Code for Education Loan Reimbursement Incentives
* PeopleSoft Deduction/Trailer Codes
* Higher Education Deduction/Trailer Codes
* Correction to Schedule of FY 2008 Biweekly Pay Periods for Higher Education
* Employee Health Savings Account Information
* Benchmarking Data Collections Period Ending
* Oklahoma Employer Advisory Council - Tulsa Division Created
* Oklahoma Child Support Enforcement Employer Handbook
Payroll Procedures for the Financial Reimbursement for Educational Expenses Act of 2007, HB 1114, 9/18/07 (pdf)
Forms for the Financial Reimbursement for Educational Expenses Act of 2007, HB 1114, 9/18/07 (Word)
No. 1, 8/10/07(pdf)
* Travel Act Change
* Travel Vouchers Forms (OSF Form 19)
* Lodging Limited to Authorized Rates
* New Expenditure Account Code 554230
* Misc. Warrant Cancellations and Reissues
* P-Card – Travel Account Codes Restricted
* Contracts for Imaging/Scanning Systems - Restricted
* Wire Payments Only
* Payroll Claims – Submission of Original Copies – Update
* Post Payment – July 19, 2007
* Payroll Withholding Accounts
* Agency Contact Information – Please Respond ASAP
* Payroll Warrant Cancellation Procedural Changes
* Benchmark Project Workshop Comments
Volume 17, FY-2007
No. 6, 6/7/07
* Fiscal Year End Payroll Processing/Fiscal Year Funding Changes on PS Payroll
* Fiscal Year End Miscellaneous Claim Vouchers & Orders Processing
* CORE Update
* New Combination Edit Rules
* Payroll Claims - Submission of Original Copies
* Proper Voucher Submission - Rejection When Failure to Comply
* Voucher - Single Invoice
* Change in Fees for Deferred Plans
* Change in Employer Contribution Rate for Justices and Judges Retirement System
* Changes in State Share of Oklahoma Public Employees Retirement
* PeopleSoft Workers Comp Reports
* Agency Contact Information
* Schedule of FY-2008 Monthly, Bi-weekly Higher Ed, Bi-weekly Non Higher Ed, Pay Periods
* Federal Minimum Wage Changes/Creditor Garnishments/W-2 and W-4 Forms
* Reminder -- TBD Accounts/Compliance for POs/Annual Contracts/Authority orders/TBD Update
* Budget Dates on REQs and POs
* Internal Controls Corner - Some General Reminders
* Benchmarking Kickoff Meeting
No. 5, 5/14/07
* 1099 Reports
* Forms 1098T and 1098E Data for Higher Education Institutions
* Wire Payments Only
* 7XX Fund Transactions - Direct Entry
* Miscellaneous Warrant Cancellations
* P-Card Voucher Processing
* P-Card Scheduled Pay Cycle Revised
* Revised OSF Form 77
* Accounts Payable Housekeeping for Year-End
* New Merchant Credit Card Services
* VAX System Cut-off July 1st
No. 4, 2/27/07
* Income Tax Filing Date: April 17, 2007
* FY 07 Audits and Engagement Letters
* Clearing Account and Agency Special
* Account Reconciliation
* Lost Warrant Replacements
* Vendor Lookup
* New Travel Links on Comptroller's Webpage
* Per Diem Rates
* Oklahoma Mileage Table
* Per Diem Calculation Tables
* Telecommunications Refunds
* Vouchers in Recycle Status Report - Recommended Use
* 6 Digit Expenditure Detail Reports -- Revised
* Common Audit Findings
* Stat Cancelled Warrants Not Eligible for Reissue
* Advance (Pre-) Payments
* Internal Controls Corner - Some General Reminders
* Direct Deposit/Paycard
* Legacy Payroll System - Pay Period Usage
* Upcoming Audio Conference
* OFMA Meeting
No. 3, 12/11/06 (pdf)
* Voucher Batch Slip Revision
* Oklahoma GSA Lodging Rate
* Finalizing Vouchers ONLY when POs are in Valid Budget Checking Status -- Report to Run
* Internal Controls Corner - Some General Reminders
* Vendor Information On-Line
* Mileage Reimbursement Rate Increases for 2007
* Higher Education - Independent Audit Reports - New Due Dates
* Revised Payroll Warrant Cancellation (PWC Form)
* Internet Explorer Version 7
* Payroll -End of Calendar Year 2006 and Payroll - Calendar Year 2007
* Payroll Warrant Cancellations
* Tax Reporting Information for 2006
* Important Dates for IRS Reporting Deadlines
* Parking and Security Issues/ Correcting W-2s
* OSF Contact Information and Envelopes
* Agency Address Verification
* Backup Withholding
* Refunds of Taxes for Overpayments to Employees (Form 94)
* Employee's Withholding Allowance Certificate (W-4)
* Earned Income Credit Advance Payment Certificate (W-5)
* Reduction of Annual Leave Hours for Overpayments
* W-2 and 1099 Information
No. 2, 10/18/06 (pdf)
* Proper Voucher Submission - Rejection Warning
* Revised OSF Form 90 - Proper Signature Required
* Federal Per Diem/Lodging Revisions
* OSF Form 13
* New Expenditure Account Code 553200
* Memberships, Licenses, and Certificates
* Post Audit Program
* Reports of Audit Findings
* Clearing Account and Agency Special Account Reconciliation
* Changing PO and Requisition Funding
* Oklahoma Financial Management Association
* Employee's Bank Routing/Transit Number Verification
* Higher Education Agencies Special Pay Dates
* Lapse Fund Report
* Taxable Fringe Benefits
* Employees Benefits Council (EBC) Refunds
* Withholding on Wages of Nonresident Alien Employees
* Notice of Unemployment Claims
* 1099 MISC Reporting
No. 1, 7/24/06 (pdf)
* Refund Liabilities for Federal Funds
* Daily Deposits
* Late Payment to Vendors - New Interest Rate - FY-2007
* New OSF Form 20R - Warrant Replacement Request
* Revised OSF Form 90 - DEC and IBM System Accesss Authorization Request
* Oklahoma Financial Management Association (OFMA)
* Core Changes
* State Travel Voucher (OSF Form 19)
* Reminder - Proper Voucher Submission
* GAAP Conversion Packages and Audited Financial Statement Due Dates
* Pay Cycle Changes
* Payroll Warrants Canceled by Statute and Not To Be Reissued
* ASA/Clearing
* Update TBD Accounts on POs
Volume 16, FY-06
No. 5, 6/7/06 (pdf)
* Fiscal Year End Payroll Processing
* Fiscal Year Funding Changes on PS Payroll
* CORE Payroll Systems
* Changes in Fees for Deferred Plans
* Change in Employer Contribution Rate for Justices and Judges Retirement System
* Changes in State Share of Oklahoma Public Employees Retirement
* Deposit System Changes
* W-2 Forms
* W-4 Forms
* Schedule of FY-2007 Monthly Pay Periods
* Schedule of FY-2007 Bi-Weekly Higher Education Pay Periods
* Schedule of FY-2007 Bi-Weekly Non-Higher Education Pay Periods
* Account Payable Process
* Reminder - TBD Accounts
* Replacement Warrants
* Post Audit Program
No. 4, 2/9/06(pdf)
* Employee's Portion of Taxes Paid by the Employer
* Deleting Signature Cards
* Payroll Claim Submission Deadline
* Deceased Employee's Earning Codes - PeopleSoft Payroll Agencies
* Payroll Reminder - PeopleSoft Payroll Agencies
* Audio Conference
* Uploading Vouchers (7XX Fund Warrant Issue Records) Files After 4 PM
* Claim Audit Program
* Warrant Cancellation Dates
* Reminder - Warrant Replacements in General
* Replacement of Lost of Destroyed Miscellaneous Warrants
* OFMA Quarterly Meeting
* Authority Order Vendors
* PeopleSoft Vendor Database Information
* Miscellaneous Vendor Reminders
No. 3, 12/9/05 (pdf)
* 1099 Misc Reporting
* Mileage Reimbursement Rate for 2006 - Decrease
* Payroll - End of Calendar Year 2005
* Calendar Year 2006
* Payroll Warrant Cancellations
* Rates & Maximums
* Tax Reporting Information for 2005
* Important Dates for IRS Reporting Deadlines
* Reminders
* Envelopes
* Backup Withholding
* Refunds of Taxes for Overpayments to Employees (Form 94)
* Employee's Withholding Allowance Certificate (W-4)
* Earned Income Credit Advance Payment Certificate (W-5)
* Withholding on Wages of Nonresident Alien Employees
* Change in Requirement for Copies and Faxes of Invoices
* Accuracy of Invoice Information on Claim Voucher
* Invoices --Receipt of Goods and Services Approval
* Reduction of Annual Leave Hours for Overpayments
* EDT File Layout for 1099 Information
No. 2, 10/21/05 (pdf)
* Mileage Reimbursement Rate - Temporary Increase
* Per Diem Rate Changes
* Revised Object of Expenditure Account Code Listing
* PCard Update
* FY 2004 Audit Response Considered Satisfactory
* Grant Charges for Paid Leave (revised from Nov 2004 newsletter)
* Attachments, State Travel Reimbursement Rates
No. 1, 9/9/05 (pdf)
* Vouchers with Invalid Accounts
* Late Payment to Vendors
* Notice of Modification to OSF Forms 11 and 11A
* Deposit and Transfer Entry Procedure Reminder
* New and Revised Expenditure Account Codes
* Payroll Claims - Submission of Original Copies
* P-Cards- Not for Postage
* Addition of Employees/Board Members to the Vendor File
* Tax Snags - Oklahoma Tax Commission
* Free Training Offered
* Hurricane Katrina Disaster Relief
DCAR Newsletters FY-05 thru FY-97
