visit OK.gov Office of Management and
Enterprise Services (OMES)
Skip to Content   FAQs  |  Contact  |  OMES & CORE Calendar  |  RSS Feeds
  • CIO
  • Comptroller & Budget
  • Central Purchasing
  • Capital Assets Management
  • HR & Benefits
  • Forms
  • Share
    • Email to a Friend
    • Subscribe to eGov News
    • Blinklist
    • Blogger
    • Del.icio.us
    • Digg
    • Facebook
    • Google Bookmarks
    • Linked In
    • Myspace
    • Stumble Upon
    • Twitter
    • Yahoo Bookmarks
Home / Comptroller / DCAR Newsletters

DCAR Newsletters 

Subscribe to the DCAR Newsletter

Volume 23, FY 2013

Vol. 23, No. 12 - June 12, 2013 (.doc, 4 pp, 94 KB | .pdf, 4 pp, 111 KB)

  • Payroll
    • State Agency PeopleSoft HCM System FICA Status Selection
    • Updating Employee Bank Routing Numbers
    • Adjustments to Oklahoma Child Support Payments
    • Changes to OMES Form 94P
    • Fiscal Year Funding Changes on PS Payroll
    • FY Combo Code Conversion Schedule
  • Accounting
    • Accounts Payable Year-End Preparations
    • OMES Inter-Unit Vouchers
    • OMES Inter-Unit Credit Voucher
    • Revised OST Stop Payment and Hard Cancel Form
    • Data Quality
  • Training
    • 13th Annual Oklahoma Payroll Conference
    • Payroll Law 2013
    • Upcoming Local Training/CPE
    • OFMA Meeting – July 25, 2013
    • GASB Review – 2013 - A NASACT Training Webinar

Vol. 23, No. 11 - May 14, 2013 (.doc, 6 pp, 51 KB | .pdf, 6 pp, 80 KB)

  • Payroll
    • Outstanding Wages Beneficiary Designation Option
    • Employees Benefits Department (formerly EBC) Refunds
    • W-2 reporting of employer-sponsored group health insurance
    • State Contribution Fund Interagency Payments
    • Deadlines for Payrolls
    • E-Verify and Social Security Number Validations
    • CFDA Numbers
  • Accounting
    • OST Force Posting Policy
  • Training
    • 13th Annual Oklahoma Payroll Conference
    • Oklahoma Employer Services Center (OKESC) Webinar Topic: “Oklahoma Central Case Registry”
    • Two-Hour Ethics CPE Sponsored by the Oklahoma City Chapter AGA

 

Vol. 23, No. 10 - April 10, 2013 (.doc, 4 pp, 94 KB | .pdf, 4 pp, 111 KB)

  • Payroll
    • 1099 Tax Information Quarterly Report
    • Payroll Warrant Cancellation Requests
    • Employee Direct Deposit Verification
  • Accounting
    • New Per Diem and Lodging Rates for Enid
    • Electronic Payment Requirement
    • Vendor File Update
  • Training
    • 13th Annual Oklahoma Payroll Conference
    • Oklahoma Employer Services Center (OKESC) Webinar

 

Vol. 23, No. 9 - March 14, 2013 (.doc, 5 pp, 95 KB | .pdf, 5 pp, 337 KB)

   The State's 2012 Comprehensive Annual Report is Now Available

  • Payroll
    • Deceased Employee Payroll Processing and Reporting Updated Information
    • Payroll Processed Before a Reversal is Completed
    • Searching for Individuals using the Statewide Employee View
  • Accounting
    • Electronic Remittance Advices – Update
    • Employee Vendors
    • Duplicate Vendors
    • Centrex Invoices and Inter-Unit Vouchers
    • Stop Payments and Warrant Cancellations
    • Trip Optimizer Use and Exemption
  • Training
    • OFMA Meeting - April 11, 2013

 

Vol. 23, No. 8 - Feb. 14, 2013 (.doc, 9 pp, 111 KB | .pdf, 9 pp, 286 KB)

   The State's 2012 Comprehensive Annual Report is Now Available

  • Payroll
    • Internal Revenue Service (IRS) Forms and Publications Update
    • Employee IRS Form W-4
    • Correcting 2012 W-2s
    • Types of W-2s
    • State Holiday Reminder for Payroll Processing
    • OMES Form 94P
    • Biweekly Payroll Conversion Procedure Reminder
    • Class-Funding 994 and use of 633xxx accounts - Higher Ed Update
    • PeopleSoft HCM Query for 633xxx Account Reconciliations
    • Timely Payroll Processing
  • Accounting
    • Account Code Title Correction
    • EFT Banking Information Travel Period for 24-Hour Rule
  • Training
    • Certified Governmental Financial Manager Training
    • NASACT Training Webinar
    • OFMA Meeting - March 28 2013

 

Vol. 23, No. 7 - Jan. 11, 2013 (.doc, 6 pp, 51 KB | .pdf, 6 pp, 75 KB)

  • Payroll
    • Employee Tax Refunds
    • Correcting W-2s
      Reporting Requirements for Repayments of Prior Year Wage Amounts
    • Update to Federal Legislation enacted Jan. 2, 2013
    • Internal Revenue Service (IRS) Forms and Publications
    • Establishing Employee Direct Deposit
    • 1099 M Corrections
  • Accounting
    • Procedure Changes – Warrant Cancellations and Warrant Replacements
    • EFT Banking Information
    • Inter-Unit Vouchers
  • Training
    • Certified Governmental Financial Manager Training
    • NASACT Training Webinar
    • OFMA Lost and Found

 

Vol. 23, No. 6 - Dec. 14, 2012 (.doc, 14 pp, 213 KB | .pdf, 14 pp, 200 KB)

  • Payroll
    • PeopleSoft Direct Deposits Changes and Primary Agency
    • Additional Medicare Tax for Employee wages exceeding $200,000
    • Current Federal Legislation Scheduled to be Enacted January 1, 2013
    • W-2 and 1099 Pick-up Instructions
    • Envelopes
    • 1099 Information
    • OMES Contact Information
    • PeopleSoft Mail Drop for Year End W-2 Processing
    • Payroll – End of Calendar Year 2012
    • Agency Address Verification
    • Refunds of Taxes for Overpayments to Employees (Form 94P)
    • Backup Withholding
    • Correcting W-2s
    • 2013 Rates & Maximums
    • Employee’s Withholding Allowance Certificate (W-4)
    • Federal Income Tax Withholding
    • Employee Overpayments Collected After Year End
    • Taxable Fringe Benefits
  • Accounting
    • Mileage Reimbursement Rate Increases for 2013
    • Expenditure Account Codes Changes – Effective and Inactivation Dates
    • Travel Vouchers- Points of Travel and Mileage if Appropriate
    • NEW OST & OMES Stop Pay/Hard Cancel Form
    • 2013 - VALID EFT DATE CALENDAR
    • Update Bank Routing Numbers Used in Electronic Payments and Collections
  • Training
    • Certified Governmental Financial Manager Training
    • OFMA Lost and Found

 

Vol. 23, No. 5 - Nov. 15, 2012 (.doc, 6 pp, 132 KB | .pdf, 7 pp, 95 KB)

  • Payroll
    • Refunds of Taxes for Overpayments to Employees (Form 94(P))
    • Agency Address Verification
    • Envelopes
    • Deceased Employee Payroll Processing and Reporting Updated Information
    • Outstanding Wages Beneficiary Designation Option
    • PeopleSoft Deduction/Trailer Codes
  • Accounting
    • Inter-Unit Payments
    • New AP Public Query
  • Training
    • IRS Form 1099 Reporting
    • OFMA Meeting
    • Certified Governmental Financial Manager Training

 

Vol. 23, No. 4 - Oct. 11, 2012 (.doc, 7 pp, 106 KB | .pdf, 7 pp, 77 KB)

  • Payroll
    • Taxable Fringe Benefits
    • Employee Overpayments Collected After Year End
    • Reduction of Annual Leave Hours for Overpayments
  • Accounting
    • Agency Approving Officer Signature Cards - Reminder
  • Office of the State Treasurer
    • Warrant, ACH and Wire Transfer Technical Changes
    • Tax Addenda Records
  • Training
    • Preparing for Year-End and 2013
    • IRS Form 1099 Reporting
    • Cost Principles for State and Local Government Training
    • Certified Governmental Financial Manager Training

 

Vol. 23, No. 3 - Sept. 9, 2012 (.doc, 9 pp, 110 KB | .pdf, 9 pp, 91 KB)

  • Payroll
    • Using State Vehicles to Commute
    • Taxability of Gift Cards, Certificates, and Coupons
    • Payroll Warrants Issued in Error
    • Payroll Stat Cancelled Warrants Not Eligible for Reissue
    • IRS Educational Assistance Plan Scheduled to Expire Dec. 31, 2012
    • SoonerSave Contributions to Employee Accounts
  • Accounting
    • Agencies Providing Services to Other Agencies
    • Schedule of Reimbursement- Mileage Rate Privately Owned Motor Vehicle (Exemption From the Trip Optimizer)
    • Quarterly 1099 Transaction Report
  • Training
    • Preparing for Year-End and 2013
    • HCM Forum Training
    • Cost Principles for State and Local Government Training

Vol. 23, No. 2 - Aug. 9, 2012 (.doc, 10 pp, 120 KB | .pdf, 10 pp, 84 KB)

  • OSF Name Change
  • New Location for OSF - Financial Reporting (CAFR)
  • PAYROLL
    • W-2 reporting of employer-sponsored group health insurance
    • Quarterly Unemployment Tax Statements
    • Agency Address Change
  • ACCOUNTING
    • Payment Message
    • Changes to the Misc Inter/Intra Agency Report
    • Inter/Intra Agency Exemptions and Vendor Locations
    • OSF Inter-unit Billings
    • PeopleSoft Asset Management Module
    • Statewide Inventory of Assets Reporting
    • Information Technology Assets
    • Travel – Conference Brochures
    • Imaging Program - Scanned Vouchers
  • OFFICE OF THE STATE TREASURER (OST)
    • Warrant, ACH and Wire Transfer Technical Changes
  • TRAINING
    • HCM Forum Training
    • 12th Annual Oklahoma Payroll Conference
    • PayTrain - Payroll Certification
    • Preparing for Year-End and 2013
    • Certified Government Financial Manager Course

 

Vol. 23, No. 1 - July 13, 2012 (.doc, 7 pp, 101 KB | .pdf, 7 pp, 80 KB)

  • PAYROLL
    • Payroll Withholding Payments
    • Voluntary Buyout Reimbursement Reminders
    • State Contribution Fund Ready for Interagency Payments
    • Taxability of Gift Cards, Certificates, and Coupons
    • Reduction of Annual Leave Hours for Overpayments
    • Deadlines for Payrolls
  • ACCOUNTING
    • Purchase Orders to OSEEGIB, DCS, OPM and EBC
    • CompSource Payments
    • Oklahoma Tax Commission Interagency Tax and Tag Payments
    • Late Payment to Vendors - New Interest Rate - FY-2013
  • TRAINING
    • HCM Forum Training
    • GASB Review – 2012 - A NASACT Training Webinar
    • Oklahoma Employer Services Center
    • 12th Annual Oklahoma Payroll Conference

Volume 22, FY 2012

Vol. 22, No. 12 - June 13, 2012 (.doc, 14 pp, 184 KB | .pdf, 14 pp, 166 KB)

  • Office of the State Treasurer (OST) - Warrant, ACH and Wire Transfer Technical Changes
  • PAYROLL
    • Fiscal Year End PACS Payroll Processing – Legacy Payroll
    • Fiscal Year Funding Changes on PS Payroll
    • FY Combo Code Conversion Schedule
    • Changes in Fees for SoonerSave Deferred Savings Plan
    • No Change in State Share of Oklahoma Public Employees Retirement System5
    • Change in Employer Contribution Rate for Justices and Judges Retirement System5
    • Change in State Share of Oklahoma Law Enforcement Retirement System
    • Change in Federal Matching Contribution for Teachers Retirement System
    • Schedule of FY-2013 Pay Periods
    • Voluntary Buyout Reimbursement Fund8
    • PeopleSoft HCM Query for 633xxx account reconciliations
    • W-2 reporting of employer-sponsored group health insurance
    • Social Security Statements Now Only Available Online
    • Oklahoma Employer Services Center Monthly Newsletter
  • ACCOUNTING
    • Correction to Email Address to Request Reactivation for Vendors
    • P-Card Vendors Now Exempt From Vendor File
    • Signatures on Batch Slips
    • Agency to Agency P-Card Transactions
    • Inactivating Vendors
    • FY-2011 and FY-2012 Budgets
    • Clearing TBD Revenue
    • Citizen’s Report
    • TRAINING
      • Upcoming Local Training/CPE

 

Vol. 22, No. 11 - May 16, 2012 (.doc, 6 pp, 104 KB | .pdf, 6 pp, 66 KB)

  • Electronic Payment Exemption Requests
  • PAYROLL
    • Quarterly Unemployment Tax Statements
    • State Contribution Fund Ready for Interagency Payments
    • E-Verify and Social Security Number Validations
    • Social Security Administration Changes to Social Security Number Issuance
    • SoonerSave Contributions to Employee Accounts
    • State Agency PeopleSoft HCM System FICA Status Selection
  • ACCOUNTING
    • Inactivating Vendors
    • Employee Vendors
    • Quarterly 1099 Transaction Report
    • New Header Record Requirement for ACES
    • Purchasing
  • TRAINING
    • OFMA Meeting June 4, 2012
    • Upcoming Local Training/CPE
    • Certified Government Financial Manager Course

 

Vol. 22, No. 10 - April 17, 2012 (.doc, 9 pp, 112 KB | .pdf, 9 pp, 88 KB)

  • New State Comptroller in OSF’s Division of Central Accounting and Reporting
  • PAYROLL
    • IBM Payroll Accounting System Functionality Change
    • State Contribution Fund Ready for Interagency Payments
    • Payroll Warrant Cancellation Requests
    • Employee Direct Deposit Verification
    • Timing of Requests for Vendor ID’s on New Employees
    • Higher Education on PeopleSoft Payroll - Required Payroll Forms
  • ACCOUNTING
    • Bankruptcy Notices Received
    • Bank Account Warning
    • Reminder – Batch Slip Form  Must be Signed by Approving Officer
    • Batch Slips by Fax for Scanned Vouchers
    • Authorized Pay Groups – SP Restricted
    • Imaged Vouchers Quality
    • Vendors with Multiple Vendor ID Numbers
    • FY-2011 and FY-2012 Budgets
    • EFT Payment Required Effective July 1, 2012
    • Federal Grants Management Issues:  VENDOR VS. SUB-RECIPIENT
    • ARRA Closeout Process
  • TRAINING
    • Upcoming Local Training/CPE

  

Vol. 22, No. 9 - March 19, 2012 (.doc, 7 pp, 97.5 KB | .pdf, 7 pp, 79 KB)

  • PAYROLL
    • Employee IRS Forms W-4
    • HCM tax Update Affecting Oklahoma State Income Tax Withholding
    • Tax Treatment of Employer-Provided Cell Phones
    • Employees Benefits Council (EBC) Refunds
  • ACCOUNTING
    • Proposed Changes to OMB Circulars
    • State of Oklahoma SWCAP
    • OST - Electronic Payment Requirements - Exemption Request for Vendor Payments
  • TRAINING
    • Upcoming Local Training/CPE

 

 Vol. 22, No. 8 - Feb. 10, 2012 (.doc, 9 pp, 103 KB | .pdf, 9 pp, 80 KB) 

  •  PAYROLL
    • Correcting 2011 W-2s
    • Types of W-2s
    • Voluntary Buyout Reimbursement Reminders
    • Missing 1099 Forms
    • Outstanding Wages Beneficiary Designation Option
    • Reminder for Vendor Setup
  • ACCOUNTING
    • Voucher Maintenance
    • Separate Payments
    • Interagency Payments Layout
    • Reports to Obtain Interagency Disbursement and Receipt Information
    • Account Codes for Vehicle Rental Related Costs
    • OST - Electronic Payment Requirement
  • TRAINING
    • “Clarifying the Clarity Standards: An Overview” – A NASACT Webinar
    • OFMA Meeting March 1, 2012
    • Upcoming Local Training/CPE

 Vol. 22, No,. 7 - Jan. 13, 2012 (.doc, 9 pp, 112 KB | .pdf, 12 pp, 86 KB) 

  •  PAYROLL
    • Employee IRS Forms W-4
    • Employee Tax Refunds
    • Correcting W-2s
    • Reporting Requirements for Repayments of Prior Year Wage Amounts
    • Outstanding Wages Beneficiary Designation Option
    • Voluntary Payroll Deduction Vendor Payments
  • ACCOUNTING
    • The State’s 2011 Comprehensive Annual Financial Report is Now Available
    •  AP Statutory Cancellation and 36 Month Statutory Cancellation Reports
    • Teachers Retirement System (TRS) Electronic Payments Mandated
    • Interagency Payments
    • Reports to Obtain Interagency Disbursement and Receipt Information
    • Interagency Payments Made to Incorrect Agencies
    • Manual Warrants
    • Alternate System Audit Reviews
    • Account Codes – New and Revised
    • Motor Pool and Enterprise Rental Cars
    • Documents Scanned
    • Employee Tuition Reimbursement – Non-Encumbered
    • Financials Analytics
    • Purchase Orders
    • OPM and EBC Invoices
  • TRAINING
    • Upcoming Local Training/CPE

    Vol. 22, No,. 6 - Dec. 15, 2011 (.doc, 12 pp, 51.6 KB | .pdf, 12 pp, 111.7 KB) 

  •     PAYROLL
    • CORRECTION - IBM Payroll Accounting System Health Care Act W-2 Reporting Requirements
    • Tax Reporting Information for 2011
    • W-2 and 1099 Pick-up Instructions
    • Envelopes
    • 1099 Information
    • OSF Contact Information
    • PeopleSoft MailDrop for Year End W-2 Processing
    • Payroll - End of Calendar year 2011
    • Payroll - Calendar Year 2012
    • Agency Address Verification
    • Refunds of Taxes for Overpayments to Employees (Form 94(P))
    • Signature Required on All Forms Submitted
    • Backup Withholding
    • Correcting W-2s
    • 2012 Payroll Warrant Cancellations
    • ARRA COBRA Subsidy Processing for Institutions of Higher Education
    • 2012 Rates & Maximums
    • Employee's Withholding Allowance Certificate (W-4)
    • Federal Income Tax Withholding
    • Employee Overpayments Collected After Year End
    • Taxable Fringe Benefits
  • ACCOUNTING
    • internal Control Self-Assessment Questionnaire Reminder
    • New Law Repeals 3% Contractor Withholding
    • Agency Approving Officer Signature Cards - Reminder
    • EDT Claims Submissions for Electronic Payments to Vendors
    • Mileage Reimbursement Rate Stays the Same for 2012
    • EDT Claims Submissions for Interagency payments to Higher Ed and State Agencies
    • Change to the Misc Inter/Intra Agency payments by Receiving Agency Report

 

     Vol. 22, No. 5 - Nov. 12, 2011 (.doc, 11 pp, 147 KB | .pdf, 11 pp, 141 KB)

  • PAYROLL
    • Use of State Contribution Fund - Vendor 0000000467
    • Refunds of taxes for Overpayments to Employees (Form 94(p) )
    • HB 2363 Employee Health Insurance Premium Amount
    • Agency Address Verification
    • E-Verify
    • Envelopes
    • OSF Form PWC, Payroll Warrant Cancellation
    • Payroll Warrants Issued in Error
    • Payroll Stat Cancelled Warrants Not Eligible for Reissue
    • Centralized Oklahoma Child Support Payments
    • OSF Alerts
    • IBM Payroll Accounting System Health Care Act W-2 Reporting Requirements
    • Higher Education Deduction/Trailer Codes
    • PeopleSoft Deduction/Trailer Codes
  • ACCOUNTING
    • Trip Optimizer - HB 1035 - Request for Policy
    • Change to Voucher From Remote Agencies (EDT File)
    • Interagency Payments
  • TRAINING
    • Upcoming Local Training/CPE

 

         Vol. 22, No. 4 - Oct. 12, 2011 (.doc, 10 pp, 106 KB | .pdf, 10 pp, 116 KB)

  • PAYROLL
    • Deadlines for November Payrolls
    • Taxable Fringe Benefits
    • Faxing Payroll Warrant Direct Deposits Cancellation Requests
    • Employee Overpayments Collected After Year End
    • Reduction of Annual Leave Hours for Overpayments
  • ACCOUNTING
    • Grant Charges for Paid Leave
    • Internal Controls Corner
    • OSF Form Z-2 Reminder To Finance Officers and Grants Administrators
    • FFATA Reporting Requirements Reminder
    • HB 1035 – Revised Use of DCS ‘Trip Optimizer System’ and Revised OSF Form 19 Travel Voucher
    • Travel Changes – HB 1086 Update
    • Federal Per Diem (Meals and Lodging) Rate Changes – Revision
  • TRAINING
    • Upcoming Local Training/CPE

 

         Vol. 22, No. 3 - Sept. 16, 2011 (.doc, 8 pp, 112 KB |.pdf, 8 pp, 90 KB)

  • PAYROLL
    • Instructions on Payment of Miscellaneous Payroll Withholding Claims
    • Centralized Oklahoma Child Support Payments
    • Employee Moving Expenses
    • Using State Vehicles to Commute
    • Reissuance of Prior Year W-2s
    • July HCM Forum - IRS Form W-4 Info Available
  • ACCOUNTING
    • Federal Per Diem (Meals and Lodging) Rate Changes
    • Travel Changes - HB 1086
    • OST Payments System Change
    • HB 1207 Data Reporting
  • TRAINING
    • Upcoming Local Training/CPE

 

Vol. 22, No. 2 - Aug. 8, 2011 (.doc, 6 pp, 80 KB |.pdf, 6 pp, 69 KB)

  • PAYROLL
    • Taxability of Gift Cards, Certificates, and Coupons
    • Outstanding Wages Beneficiary Designation Option
    • Quarterly Unemployment Tax Statements
    • Higher Education Payroll Claims Errors
    • HCM Forum
  • ACCOUNTING
    • Reminder Notice about Browser Back Button
    • Improper Payments from Agency Special Accounts and 7xx funds
    • Reconciliations of Clearing Accounts and Agency Special Accounts
    • Audit and Review Corner
    • Agency Approving Officer Signature Cards
  • TRAINING
    • Upcoming Local Training/CPE

Vol. 22, No. 1 - July 8, 2011 (.doc, 6 pp, 83 KB | .pdf, 6 pp, 70 KB)

    • Administrative Flexibilities Workgroup Meeting
  • PAYROLL
    • FY-2012 State Employees Minimum Wage Change
    • State Agency PeopleSoft HCM System FICA Status Selection
    • Employee Overpayments Collected After Year End
    • Payroll Accounting System (Legacy) Prior Fiscal Year Payrolls
    • Invalid Email Addresses on Employee Records
  • ACCOUNTING
    • Late Payment to Vendors - New Interest Rate - FY-2012
    • Mileage Reimbursement Rate for 2011 – Mid-Year Increase
    • 1099 Tax Information Quarterly Report
    • FY-2011 and FY-2012 Budgets
    • Notice of Email Scam
  • TRAINING
    • PeopleSoft HCM Forum
    • GASB Review – 2011 - A NASACT Training Webinar

>> Archived versions of the DCAR Newsletter

Last Modified on 06/13/2013
RSS Feeds get adobe reader get adobe reader get adobe reader get adobe reader
                                                                                                                                                                                                                                                           
 
Copyright © State of Oklahoma
Help Desk  |  Policies  |  About Oklahoma's Web Portal  |  Feedback  |  Accessibility