DCAR Newsletters 

* Note: If you need the documents below in another format, such as PDF, please contact the Help Desk.

Volume 20, FY 2010

Vol 20, No. 5 - Jan. 12, 2010 (.doc, 8 pp, 129 KB)
Vol 20, No. 5 - Jan. 12, 2010 (.pdf, 8 pp, 78 KB)

• Cut-off times for Deposits and Transfers on Friday Jan. 15
• Employee Tax Refunds
• Correcting W-2s
• Reporting Requirements for Repayments of Prior Year Wage Amounts
• Employee IRS Forms W-4 and W-5
• 1099 M Corrections
• OSF Form EWC – Electronic Warrant (Payment) Cancellation
• Calendar Year 2010 P-Card Pay Cycle
• Revised Account Code – 535180
• ODOT Oklahoma Mileage Table Updated
• State Treasurer’s Agency Online User Access Validation
• Internal Controls Corner – Additional Reminders
• Authorized Pay Groups – SP Restricted
• Completion of the Comprehensive Annual Financial Report for FY-2009
• AGA Grants Management Training Available
• Training Opportunity
• January 27, 2010 Audio Conference

Vol 20, No. 4 - Dec. 4, 2009 (.doc, 10 pp, 128 KB)
Vol 20, No. 4 - Dec. 4, 2009 (.pdf, 10 pp, 73 KB)

• Tax Reporting Information for 2009
• W-2 and 1099 Pick-up Instructions
• Parking and Security Issues
• Envelopes
• 2009 – 1099 Report
• 1099-MISC Reporting for ASA Accounts and P-Cards
• 1099 File Format – Outside Agencies
• OSF Contact Information
• Payroll – End of Calendar Year 2009
• Payroll – Calendar Year 2010
• Agency Address Verification
• Refunds of Taxes for Overpayments to Employees (Form 94(P))
• Backup Withholding
• Correcting W-2s
• 2010 Payroll Warrant Cancellations
• 2010 Rates & Maximums
• PeopleSoft MailDrop for Year End W-2 Processing
• Employee’s Withholding Allowance Certificate (W-4)
• Earned Income Credit Advance Payment Certificate (W-5)
• Reduction of Annual Leave Hours for Overpayments
  Federal Income Tax Withholding
• Faxing Payroll Warrant Direct Deposits Cancellation Requests
• Mileage Reimbursement Rate Decreases for 2010
• Internal Controls Corner – General Reminders
• Voucher Batch Slips/Pay Groups
• Various Forms Scanned by OSF
• Payroll Faxes
• Training Opportunities

No. 3 - Nov. 2, 2009 (.doc, 10 pp,152 KB)
No. 3 - Nov. 2, 2009 (.pdf, 10 pp, 82 KB)

• FY-2010 Revenue Collections
• Lapse Date (Nov. 15) is Quickly Approaching
• Lapsed Funds
• Deadline for November Monthly Payrolls
• Refunds of Taxes for Overpayments to Employees (Form 94(P))
• Reduction of Annual Leave Hours for Overpayments
• Taxable Fringe Benefits
• Higher Education Deduction/Trailer Codes
• PeopleSoft Deduction/Trailer Codes
• Fillable OSF Form PWC now available
• New PeopleSoft Queries
• Accounts Payable Voucher Close
• Voucher Message on 1099 Vendors
• Review 1099 Reportable Transactions Report
• New Expenditure Account Code – 537150 - Shop Supplies-Non-Production
• Trip Optimizer Required for Out-of-State Vehicular Travel
• Clarification of the Federal Per Diem Rate Changes
• New Deposit Screens
• Agency Address Verification
• OSF Form 90 Revision

No. 2 - Sept. 15, 2009 (.doc, 9 pp, 279 KB)
No. 2 - Sept. 15, 2009 (.pdf, 9 pp, 212 KB)

• Federal Per Diem Rate (Meals and Lodging) Changes
• Direct Deposit of Travel – Setting up New Employee Vendor Records
• OSF Form 20R – Replacement of Statutory Canceled Warrants
• Reminder – Purchase Order Vouchers Quantities
• International ACH Transactions (IAT)
• Employee Overpayments Collected after Year End
• Taxability of Gift Cards, Certificates and Coupons
• Definition Clarification – Motor Vehicles vs Non-Motor Vehicles
• Revised Electronic Warrant Cancellation Form
• Updated Payroll Warrant Cancellation Form and Instructions
• Payroll Warrant Cancellation Procedures for Paper Warrants
• Payroll Warrant Cancellation Procedures for Direct Deposits
• Upcoming Local Training/CPE

No. 1 - July 1, 2009 (.doc, 4 pp, 87 KB)
No. 1 - July 1, 2009 (.pdf, 4 pp, 36 KB)

• Late Payment to Vendors – New Interest Rate – FY-2010
• Transfers in FY10 for FY09 Collections
• Intragency Transfers and Deposits
• 340 Fund Disbursements
• July 8, 2009 Audio Conference – Financial Reporting
• July 16, 2009 Audio Conference – ARRA Administrative Costs

>> Archived versions of the DCAR Newsletter