DCAR Newsletters 

Volume 22, FY 2012

    Vol. 22, No,. 7 - Jan. 13, 2012 (.doc, 9 pp, 112 KB | .pdf, 12 pp, 86 KB) 

•  PAYROLL
  • Employee IRS Forms W-4
  • Employee Tax Refunds
  • Correcting W-2s
  • Reporting Requirements for Repayments of Prior Year Wage Amounts
  • Outstanding Wages Beneficiary Designation Option
  • Voluntary Payroll Deduction Vendor Payments
• ACCOUNTING
  • The State’s 2011 Comprehensive Annual Financial Report is Now Available
  •  AP Statutory Cancellation and 36 Month Statutory Cancellation Reports
  • Teachers Retirement System (TRS) Electronic Payments Mandated
  • Interagency Payments
  • Reports to Obtain Interagency Disbursement and Receipt Information
  • Interagency Payments Made to Incorrect Agencies
  • Manual Warrants
  • Alternate System Audit Reviews
  • Account Codes – New and Revised
  • Motor Pool and Enterprise Rental Cars
  • Documents Scanned
  • Employee Tuition Reimbursement – Non-Encumbered
  • Financials Analytics
  • Purchase Orders
  • OPM and EBC Invoices
• TRAINING
  • Upcoming Local Training/CPE

    Vol. 22, No,. 6 - Dec. 15, 2011 (.doc, 12 pp, 51.6 KB | .pdf, 12 pp, 111.7 KB) 

•     PAYROLL
  • CORRECTION - IBM Payroll Accounting System Health Care Act W-2 Reporting Requirements
  • Tax Reporting Information for 2011
  • W-2 and 1099 Pick-up Instructions
  • Envelopes
  • 1099 Information
  • OSF Contact Information
  • PeopleSoft MailDrop for Year End W-2 Processing
  • Payroll - End of Calendar year 2011
  • Payroll - Calendar Year 2012
  • Agency Address Verification
  • Refunds of Taxes for Overpayments to Employees (Form 94(P))
  • Signature Required on All Forms Submitted
  • Backup Withholding
  • Correcting W-2s
  • 2012 Payroll Warrant Cancellations
  • ARRA COBRA Subsidy Processing for Institutions of Higher Education
  • 2012 Rates & Maximums
  • Employee's Withholding Allowance Certificate (W-4)
  • Federal Income Tax Withholding
  • Employee Overpayments Collected After Year End
  • Taxable Fringe Benefits
• ACCOUNTING
  • internal Control Self-Assessment Questionnaire Reminder
  • New Law Repeals 3% Contractor Withholding
  • Agency Approving Officer Signature Cards - Reminder
  • EDT Claims Submissions for Electronic Payments to Vendors
  • Mileage Reimbursement Rate Stays the Same for 2012
  • EDT Claims Submissions for Interagency payments to Higher Ed and State Agencies
  • Change to the Misc Inter/Intra Agency payments by Receiving Agency Report

     Vol. 22, No. 5 - Nov. 12, 2011 (.doc, 11 pp, 147 KB | .pdf, 11 pp, 141 KB)

• PAYROLL
  • Use of State Contribution Fund - Vendor 0000000467
  • Refunds of taxes for Overpayments to Employees (Form 94(p) )
  • HB 2363 Employee Health Insurance Premium Amount
  • Agency Address Verification
  • E-Verify
  • Envelopes
  • OSF Form PWC, Payroll Warrant Cancellation
  • Payroll Warrants Issued in Error
  • Payroll Stat Cancelled Warrants Not Eligible for Reissue
  • Centralized Oklahoma Child Support Payments
  • OSF Alerts
  • IBM Payroll Accounting System Health Care Act W-2 Reporting Requirements
  • Higher Education Deduction/Trailer Codes
  • PeopleSoft Deduction/Trailer Codes
• ACCOUNTING
  • Trip Optimizer - HB 1035 - Request for Policy
  • Change to Voucher From Remote Agencies (EDT File)
  • Interagency Payments
• TRAINING
  • Upcoming Local Training/CPE

         Vol. 22, No. 4 - Oct. 12, 2011 (.doc, 10 pp, 106 KB | .pdf, 10 pp, 116 KB)

• PAYROLL
  • Deadlines for November Payrolls
  • Taxable Fringe Benefits
  • Faxing Payroll Warrant Direct Deposits Cancellation Requests
  • Employee Overpayments Collected After Year End
  • Reduction of Annual Leave Hours for Overpayments
• ACCOUNTING
  • Grant Charges for Paid Leave
  • Internal Controls Corner
  • OSF Form Z-2 Reminder To Finance Officers and Grants Administrators
  • FFATA Reporting Requirements Reminder
  • HB 1035 – Revised Use of DCS ‘Trip Optimizer System’ and Revised OSF Form 19 Travel Voucher
  • Travel Changes – HB 1086 Update
  • Federal Per Diem (Meals and Lodging) Rate Changes – Revision
• TRAINING
  • Upcoming Local Training/CPE

         Vol. 22, No. 3 - Sept. 16, 2011 (.doc, 8 pp, 112 KB |.pdf, 8 pp, 90 KB)

• PAYROLL
  • Instructions on Payment of Miscellaneous Payroll Withholding Claims
  • Centralized Oklahoma Child Support Payments
  • Employee Moving Expenses
  • Using State Vehicles to Commute
  • Reissuance of Prior Year W-2s
  • July HCM Forum - IRS Form W-4 Info Available
• ACCOUNTING
  • Federal Per Diem (Meals and Lodging) Rate Changes
  • Travel Changes - HB 1086
  • OST Payments System Change
  • HB 1207 Data Reporting
• TRAINING
  • Upcoming Local Training/CPE

Vol. 22, No. 2 - Aug. 8, 2011 (.doc, 6 pp, 80 KB |.pdf, 6 pp, 69 KB)

• PAYROLL
  • Taxability of Gift Cards, Certificates, and Coupons
  • Outstanding Wages Beneficiary Designation Option
  • Quarterly Unemployment Tax Statements
  • Higher Education Payroll Claims Errors
  • HCM Forum
• ACCOUNTING
  • Reminder Notice about Browser Back Button
  • Improper Payments from Agency Special Accounts and 7xx funds
  • Reconciliations of Clearing Accounts and Agency Special Accounts
  • Audit and Review Corner
  • Agency Approving Officer Signature Cards
• TRAINING
  • Upcoming Local Training/CPE

Vol. 22, No. 1 - July 8, 2011 (.doc, 6 pp, 83 KB | .pdf, 6 pp, 70 KB)

• • Administrative Flexibilities Workgroup Meeting
• PAYROLL
  • FY-2012 State Employees Minimum Wage Change
  • State Agency PeopleSoft HCM System FICA Status Selection
  • Employee Overpayments Collected After Year End
  • Payroll Accounting System (Legacy) Prior Fiscal Year Payrolls
  • Invalid Email Addresses on Employee Records
• ACCOUNTING
  • Late Payment to Vendors - New Interest Rate - FY-2012
  • Mileage Reimbursement Rate for 2011 – Mid-Year Increase
  • 1099 Tax Information Quarterly Report
  • FY-2011 and FY-2012 Budgets
  • Notice of Email Scam
• TRAINING
  • PeopleSoft HCM Forum
  • GASB Review – 2011 - A NASACT Training Webinar

>> Archived versions of the DCAR Newsletter