DCAR Newsletters 

Volume 23, FY 2013

Vol. 23, No. 12 - June 12, 2013 (.doc, 4 pp, 94 KB | .pdf, 4 pp, 111 KB)

• Payroll
  • State Agency PeopleSoft HCM System FICA Status Selection
  • Updating Employee Bank Routing Numbers
  • Adjustments to Oklahoma Child Support Payments
  • Changes to OMES Form 94P
  • Fiscal Year Funding Changes on PS Payroll
  • FY Combo Code Conversion Schedule
• Accounting
  • Accounts Payable Year-End Preparations
  • OMES Inter-Unit Vouchers
  • OMES Inter-Unit Credit Voucher
  • Revised OST Stop Payment and Hard Cancel Form
  • Data Quality
• Training
  • 13th Annual Oklahoma Payroll Conference
  • Payroll Law 2013
  • Upcoming Local Training/CPE
  • OFMA Meeting – July 25, 2013
  • GASB Review – 2013 - A NASACT Training Webinar

Vol. 23, No. 11 - May 14, 2013 (.doc, 6 pp, 51 KB | .pdf, 6 pp, 80 KB)

• Payroll
  • Outstanding Wages Beneficiary Designation Option
  • Employees Benefits Department (formerly EBC) Refunds
  • W-2 reporting of employer-sponsored group health insurance
  • State Contribution Fund Interagency Payments
  • Deadlines for Payrolls
  • E-Verify and Social Security Number Validations
  • CFDA Numbers
• Accounting
  • OST Force Posting Policy
• Training
  • 13th Annual Oklahoma Payroll Conference
  • Oklahoma Employer Services Center (OKESC) Webinar Topic: “Oklahoma Central Case Registry”
  • Two-Hour Ethics CPE Sponsored by the Oklahoma City Chapter AGA

Vol. 23, No. 10 - April 10, 2013 (.doc, 4 pp, 94 KB | .pdf, 4 pp, 111 KB)

• Payroll
  • 1099 Tax Information Quarterly Report
  • Payroll Warrant Cancellation Requests
  • Employee Direct Deposit Verification
• Accounting
  • New Per Diem and Lodging Rates for Enid
  • Electronic Payment Requirement
  • Vendor File Update
• Training
  • 13th Annual Oklahoma Payroll Conference
  • Oklahoma Employer Services Center (OKESC) Webinar

Vol. 23, No. 9 - March 14, 2013 (.doc, 5 pp, 95 KB | .pdf, 5 pp, 337 KB)

   The State's 2012 Comprehensive Annual Report is Now Available

• Payroll
  • Deceased Employee Payroll Processing and Reporting Updated Information
  • Payroll Processed Before a Reversal is Completed
  • Searching for Individuals using the Statewide Employee View
• Accounting
  • Electronic Remittance Advices – Update
  • Employee Vendors
  • Duplicate Vendors
  • Centrex Invoices and Inter-Unit Vouchers
  • Stop Payments and Warrant Cancellations
  • Trip Optimizer Use and Exemption
• Training
  • OFMA Meeting - April 11, 2013

Vol. 23, No. 8 - Feb. 14, 2013 (.doc, 9 pp, 111 KB | .pdf, 9 pp, 286 KB)

   The State's 2012 Comprehensive Annual Report is Now Available

• Payroll
  • Internal Revenue Service (IRS) Forms and Publications Update
  • Employee IRS Form W-4
  • Correcting 2012 W-2s
  • Types of W-2s
  • State Holiday Reminder for Payroll Processing
  • OMES Form 94P
  • Biweekly Payroll Conversion Procedure Reminder
  • Class-Funding 994 and use of 633xxx accounts - Higher Ed Update
  • PeopleSoft HCM Query for 633xxx Account Reconciliations
  • Timely Payroll Processing
• Accounting
  • Account Code Title Correction
  • EFT Banking Information Travel Period for 24-Hour Rule
• Training
  • Certified Governmental Financial Manager Training
  • NASACT Training Webinar
  • OFMA Meeting - March 28 2013

Vol. 23, No. 7 - Jan. 11, 2013 (.doc, 6 pp, 51 KB | .pdf, 6 pp, 75 KB)

• Payroll
  • Employee Tax Refunds
  • Correcting W-2s
    Reporting Requirements for Repayments of Prior Year Wage Amounts
  • Update to Federal Legislation enacted Jan. 2, 2013
  • Internal Revenue Service (IRS) Forms and Publications
  • Establishing Employee Direct Deposit
  • 1099 M Corrections
• Accounting
  • Procedure Changes – Warrant Cancellations and Warrant Replacements
  • EFT Banking Information
  • Inter-Unit Vouchers
• Training
  • Certified Governmental Financial Manager Training
  • NASACT Training Webinar
  • OFMA Lost and Found

Vol. 23, No. 6 - Dec. 14, 2012 (.doc, 14 pp, 213 KB | .pdf, 14 pp, 200 KB)

• Payroll
  • PeopleSoft Direct Deposits Changes and Primary Agency
  • Additional Medicare Tax for Employee wages exceeding $200,000
  • Current Federal Legislation Scheduled to be Enacted January 1, 2013
  • W-2 and 1099 Pick-up Instructions
  • Envelopes
  • 1099 Information
  • OMES Contact Information
  • PeopleSoft Mail Drop for Year End W-2 Processing
  • Payroll – End of Calendar Year 2012
  • Agency Address Verification
  • Refunds of Taxes for Overpayments to Employees (Form 94P)
  • Backup Withholding
  • Correcting W-2s
  • 2013 Rates & Maximums
  • Employee’s Withholding Allowance Certificate (W-4)
  • Federal Income Tax Withholding
  • Employee Overpayments Collected After Year End
  • Taxable Fringe Benefits
• Accounting
  • Mileage Reimbursement Rate Increases for 2013
  • Expenditure Account Codes Changes – Effective and Inactivation Dates
  • Travel Vouchers- Points of Travel and Mileage if Appropriate
  • NEW OST & OMES Stop Pay/Hard Cancel Form
  • 2013 - VALID EFT DATE CALENDAR
  • Update Bank Routing Numbers Used in Electronic Payments and Collections
• Training
  • Certified Governmental Financial Manager Training
  • OFMA Lost and Found

Vol. 23, No. 5 - Nov. 15, 2012 (.doc, 6 pp, 132 KB | .pdf, 7 pp, 95 KB)

• Payroll
  • Refunds of Taxes for Overpayments to Employees (Form 94(P))
  • Agency Address Verification
  • Envelopes
  • Deceased Employee Payroll Processing and Reporting Updated Information
  • Outstanding Wages Beneficiary Designation Option
  • PeopleSoft Deduction/Trailer Codes
• Accounting
  • Inter-Unit Payments
  • New AP Public Query
• Training
  • IRS Form 1099 Reporting
  • OFMA Meeting
  • Certified Governmental Financial Manager Training

Vol. 23, No. 4 - Oct. 11, 2012 (.doc, 7 pp, 106 KB | .pdf, 7 pp, 77 KB)

• Payroll
  • Taxable Fringe Benefits
  • Employee Overpayments Collected After Year End
  • Reduction of Annual Leave Hours for Overpayments
• Accounting
  • Agency Approving Officer Signature Cards - Reminder
• Office of the State Treasurer
  • Warrant, ACH and Wire Transfer Technical Changes
  • Tax Addenda Records
• Training
  • Preparing for Year-End and 2013
  • IRS Form 1099 Reporting
  • Cost Principles for State and Local Government Training
  • Certified Governmental Financial Manager Training

Vol. 23, No. 3 - Sept. 9, 2012 (.doc, 9 pp, 110 KB | .pdf, 9 pp, 91 KB)

• Payroll
  • Using State Vehicles to Commute
  • Taxability of Gift Cards, Certificates, and Coupons
  • Payroll Warrants Issued in Error
  • Payroll Stat Cancelled Warrants Not Eligible for Reissue
  • IRS Educational Assistance Plan Scheduled to Expire Dec. 31, 2012
  • SoonerSave Contributions to Employee Accounts
• Accounting
  • Agencies Providing Services to Other Agencies
  • Schedule of Reimbursement- Mileage Rate Privately Owned Motor Vehicle (Exemption From the Trip Optimizer)
  • Quarterly 1099 Transaction Report
• Training
  • Preparing for Year-End and 2013
  • HCM Forum Training
  • Cost Principles for State and Local Government Training

Vol. 23, No. 2 - Aug. 9, 2012 (.doc, 10 pp, 120 KB | .pdf, 10 pp, 84 KB)

• OSF Name Change
• New Location for OSF - Financial Reporting (CAFR)
• PAYROLL
  • W-2 reporting of employer-sponsored group health insurance
  • Quarterly Unemployment Tax Statements
  • Agency Address Change
• ACCOUNTING
  • Payment Message
  • Changes to the Misc Inter/Intra Agency Report
  • Inter/Intra Agency Exemptions and Vendor Locations
  • OSF Inter-unit Billings
  • PeopleSoft Asset Management Module
  • Statewide Inventory of Assets Reporting
  • Information Technology Assets
  • Travel – Conference Brochures
  • Imaging Program - Scanned Vouchers
• OFFICE OF THE STATE TREASURER (OST)
  • Warrant, ACH and Wire Transfer Technical Changes
• TRAINING
  • HCM Forum Training
  • 12th Annual Oklahoma Payroll Conference
  • PayTrain - Payroll Certification
  • Preparing for Year-End and 2013
  • Certified Government Financial Manager Course

Vol. 23, No. 1 - July 13, 2012 (.doc, 7 pp, 101 KB | .pdf, 7 pp, 80 KB)

• PAYROLL
  • Payroll Withholding Payments
  • Voluntary Buyout Reimbursement Reminders
  • State Contribution Fund Ready for Interagency Payments
  • Taxability of Gift Cards, Certificates, and Coupons
  • Reduction of Annual Leave Hours for Overpayments
  • Deadlines for Payrolls
• ACCOUNTING
  • Purchase Orders to OSEEGIB, DCS, OPM and EBC
  • CompSource Payments
  • Oklahoma Tax Commission Interagency Tax and Tag Payments
  • Late Payment to Vendors - New Interest Rate - FY-2013
• TRAINING
  • HCM Forum Training
  • GASB Review – 2012 - A NASACT Training Webinar
  • Oklahoma Employer Services Center
  • 12th Annual Oklahoma Payroll Conference

Volume 22, FY 2012

Vol. 22, No. 12 - June 13, 2012 (.doc, 14 pp, 184 KB | .pdf, 14 pp, 166 KB)

• Office of the State Treasurer (OST) - Warrant, ACH and Wire Transfer Technical Changes
• PAYROLL
  • Fiscal Year End PACS Payroll Processing – Legacy Payroll
  • Fiscal Year Funding Changes on PS Payroll
  • FY Combo Code Conversion Schedule
  • Changes in Fees for SoonerSave Deferred Savings Plan
  • No Change in State Share of Oklahoma Public Employees Retirement System5
  • Change in Employer Contribution Rate for Justices and Judges Retirement System5
  • Change in State Share of Oklahoma Law Enforcement Retirement System
  • Change in Federal Matching Contribution for Teachers Retirement System
  • Schedule of FY-2013 Pay Periods
  • Voluntary Buyout Reimbursement Fund8
  • PeopleSoft HCM Query for 633xxx account reconciliations
  • W-2 reporting of employer-sponsored group health insurance
  • Social Security Statements Now Only Available Online
  • Oklahoma Employer Services Center Monthly Newsletter
• ACCOUNTING
  • Correction to Email Address to Request Reactivation for Vendors
  • P-Card Vendors Now Exempt From Vendor File
  • Signatures on Batch Slips
  • Agency to Agency P-Card Transactions
  • Inactivating Vendors
  • FY-2011 and FY-2012 Budgets
  • Clearing TBD Revenue
  • Citizen’s Report
  • TRAINING
    • Upcoming Local Training/CPE

Vol. 22, No. 11 - May 16, 2012 (.doc, 6 pp, 104 KB | .pdf, 6 pp, 66 KB)

• Electronic Payment Exemption Requests
• PAYROLL
  • Quarterly Unemployment Tax Statements
  • State Contribution Fund Ready for Interagency Payments
  • E-Verify and Social Security Number Validations
  • Social Security Administration Changes to Social Security Number Issuance
  • SoonerSave Contributions to Employee Accounts
  • State Agency PeopleSoft HCM System FICA Status Selection
• ACCOUNTING
  • Inactivating Vendors
  • Employee Vendors
  • Quarterly 1099 Transaction Report
  • New Header Record Requirement for ACES
  • Purchasing
• TRAINING
  • OFMA Meeting June 4, 2012
  • Upcoming Local Training/CPE
  • Certified Government Financial Manager Course

Vol. 22, No. 10 - April 17, 2012 (.doc, 9 pp, 112 KB | .pdf, 9 pp, 88 KB)

• New State Comptroller in OSF’s Division of Central Accounting and Reporting
• PAYROLL
  • IBM Payroll Accounting System Functionality Change
  • State Contribution Fund Ready for Interagency Payments
  • Payroll Warrant Cancellation Requests
  • Employee Direct Deposit Verification
  • Timing of Requests for Vendor ID’s on New Employees
  • Higher Education on PeopleSoft Payroll - Required Payroll Forms
• ACCOUNTING
  • Bankruptcy Notices Received
  • Bank Account Warning
  • Reminder – Batch Slip Form  Must be Signed by Approving Officer
  • Batch Slips by Fax for Scanned Vouchers
  • Authorized Pay Groups – SP Restricted
  • Imaged Vouchers Quality
  • Vendors with Multiple Vendor ID Numbers
  • FY-2011 and FY-2012 Budgets
  • EFT Payment Required Effective July 1, 2012
  • Federal Grants Management Issues:  VENDOR VS. SUB-RECIPIENT
  • ARRA Closeout Process
• TRAINING
  • Upcoming Local Training/CPE

Vol. 22, No. 9 - March 19, 2012 (.doc, 7 pp, 97.5 KB | .pdf, 7 pp, 79 KB)

• PAYROLL
  • Employee IRS Forms W-4
  • HCM tax Update Affecting Oklahoma State Income Tax Withholding
  • Tax Treatment of Employer-Provided Cell Phones
  • Employees Benefits Council (EBC) Refunds
• ACCOUNTING
  • Proposed Changes to OMB Circulars
  • State of Oklahoma SWCAP
  • OST - Electronic Payment Requirements - Exemption Request for Vendor Payments
• TRAINING
  • Upcoming Local Training/CPE

 Vol. 22, No. 8 - Feb. 10, 2012 (.doc, 9 pp, 103 KB | .pdf, 9 pp, 80 KB) 

•  PAYROLL
  • Correcting 2011 W-2s
  • Types of W-2s
  • Voluntary Buyout Reimbursement Reminders
  • Missing 1099 Forms
  • Outstanding Wages Beneficiary Designation Option
  • Reminder for Vendor Setup
• ACCOUNTING
  • Voucher Maintenance
  • Separate Payments
  • Interagency Payments Layout
  • Reports to Obtain Interagency Disbursement and Receipt Information
  • Account Codes for Vehicle Rental Related Costs
  • OST - Electronic Payment Requirement
• TRAINING
  • “Clarifying the Clarity Standards: An Overview” – A NASACT Webinar
  • OFMA Meeting March 1, 2012
  • Upcoming Local Training/CPE

 Vol. 22, No,. 7 - Jan. 13, 2012 (.doc, 9 pp, 112 KB | .pdf, 12 pp, 86 KB) 

•  PAYROLL
  • Employee IRS Forms W-4
  • Employee Tax Refunds
  • Correcting W-2s
  • Reporting Requirements for Repayments of Prior Year Wage Amounts
  • Outstanding Wages Beneficiary Designation Option
  • Voluntary Payroll Deduction Vendor Payments
• ACCOUNTING
  • The State’s 2011 Comprehensive Annual Financial Report is Now Available
  •  AP Statutory Cancellation and 36 Month Statutory Cancellation Reports
  • Teachers Retirement System (TRS) Electronic Payments Mandated
  • Interagency Payments
  • Reports to Obtain Interagency Disbursement and Receipt Information
  • Interagency Payments Made to Incorrect Agencies
  • Manual Warrants
  • Alternate System Audit Reviews
  • Account Codes – New and Revised
  • Motor Pool and Enterprise Rental Cars
  • Documents Scanned
  • Employee Tuition Reimbursement – Non-Encumbered
  • Financials Analytics
  • Purchase Orders
  • OPM and EBC Invoices
• TRAINING
  • Upcoming Local Training/CPE

    Vol. 22, No,. 6 - Dec. 15, 2011 (.doc, 12 pp, 51.6 KB | .pdf, 12 pp, 111.7 KB) 

•     PAYROLL
  • CORRECTION - IBM Payroll Accounting System Health Care Act W-2 Reporting Requirements
  • Tax Reporting Information for 2011
  • W-2 and 1099 Pick-up Instructions
  • Envelopes
  • 1099 Information
  • OSF Contact Information
  • PeopleSoft MailDrop for Year End W-2 Processing
  • Payroll - End of Calendar year 2011
  • Payroll - Calendar Year 2012
  • Agency Address Verification
  • Refunds of Taxes for Overpayments to Employees (Form 94(P))
  • Signature Required on All Forms Submitted
  • Backup Withholding
  • Correcting W-2s
  • 2012 Payroll Warrant Cancellations
  • ARRA COBRA Subsidy Processing for Institutions of Higher Education
  • 2012 Rates & Maximums
  • Employee's Withholding Allowance Certificate (W-4)
  • Federal Income Tax Withholding
  • Employee Overpayments Collected After Year End
  • Taxable Fringe Benefits
• ACCOUNTING
  • internal Control Self-Assessment Questionnaire Reminder
  • New Law Repeals 3% Contractor Withholding
  • Agency Approving Officer Signature Cards - Reminder
  • EDT Claims Submissions for Electronic Payments to Vendors
  • Mileage Reimbursement Rate Stays the Same for 2012
  • EDT Claims Submissions for Interagency payments to Higher Ed and State Agencies
  • Change to the Misc Inter/Intra Agency payments by Receiving Agency Report

     Vol. 22, No. 5 - Nov. 12, 2011 (.doc, 11 pp, 147 KB | .pdf, 11 pp, 141 KB)

• PAYROLL
  • Use of State Contribution Fund - Vendor 0000000467
  • Refunds of taxes for Overpayments to Employees (Form 94(p) )
  • HB 2363 Employee Health Insurance Premium Amount
  • Agency Address Verification
  • E-Verify
  • Envelopes
  • OSF Form PWC, Payroll Warrant Cancellation
  • Payroll Warrants Issued in Error
  • Payroll Stat Cancelled Warrants Not Eligible for Reissue
  • Centralized Oklahoma Child Support Payments
  • OSF Alerts
  • IBM Payroll Accounting System Health Care Act W-2 Reporting Requirements
  • Higher Education Deduction/Trailer Codes
  • PeopleSoft Deduction/Trailer Codes
• ACCOUNTING
  • Trip Optimizer - HB 1035 - Request for Policy
  • Change to Voucher From Remote Agencies (EDT File)
  • Interagency Payments
• TRAINING
  • Upcoming Local Training/CPE

         Vol. 22, No. 4 - Oct. 12, 2011 (.doc, 10 pp, 106 KB | .pdf, 10 pp, 116 KB)

• PAYROLL
  • Deadlines for November Payrolls
  • Taxable Fringe Benefits
  • Faxing Payroll Warrant Direct Deposits Cancellation Requests
  • Employee Overpayments Collected After Year End
  • Reduction of Annual Leave Hours for Overpayments
• ACCOUNTING
  • Grant Charges for Paid Leave
  • Internal Controls Corner
  • OSF Form Z-2 Reminder To Finance Officers and Grants Administrators
  • FFATA Reporting Requirements Reminder
  • HB 1035 – Revised Use of DCS ‘Trip Optimizer System’ and Revised OSF Form 19 Travel Voucher
  • Travel Changes – HB 1086 Update
  • Federal Per Diem (Meals and Lodging) Rate Changes – Revision
• TRAINING
  • Upcoming Local Training/CPE

         Vol. 22, No. 3 - Sept. 16, 2011 (.doc, 8 pp, 112 KB |.pdf, 8 pp, 90 KB)

• PAYROLL
  • Instructions on Payment of Miscellaneous Payroll Withholding Claims
  • Centralized Oklahoma Child Support Payments
  • Employee Moving Expenses
  • Using State Vehicles to Commute
  • Reissuance of Prior Year W-2s
  • July HCM Forum - IRS Form W-4 Info Available
• ACCOUNTING
  • Federal Per Diem (Meals and Lodging) Rate Changes
  • Travel Changes - HB 1086
  • OST Payments System Change
  • HB 1207 Data Reporting
• TRAINING
  • Upcoming Local Training/CPE

Vol. 22, No. 2 - Aug. 8, 2011 (.doc, 6 pp, 80 KB |.pdf, 6 pp, 69 KB)

• PAYROLL
  • Taxability of Gift Cards, Certificates, and Coupons
  • Outstanding Wages Beneficiary Designation Option
  • Quarterly Unemployment Tax Statements
  • Higher Education Payroll Claims Errors
  • HCM Forum
• ACCOUNTING
  • Reminder Notice about Browser Back Button
  • Improper Payments from Agency Special Accounts and 7xx funds
  • Reconciliations of Clearing Accounts and Agency Special Accounts
  • Audit and Review Corner
  • Agency Approving Officer Signature Cards
• TRAINING
  • Upcoming Local Training/CPE

Vol. 22, No. 1 - July 8, 2011 (.doc, 6 pp, 83 KB | .pdf, 6 pp, 70 KB)

• • Administrative Flexibilities Workgroup Meeting
• PAYROLL
  • FY-2012 State Employees Minimum Wage Change
  • State Agency PeopleSoft HCM System FICA Status Selection
  • Employee Overpayments Collected After Year End
  • Payroll Accounting System (Legacy) Prior Fiscal Year Payrolls
  • Invalid Email Addresses on Employee Records
• ACCOUNTING
  • Late Payment to Vendors - New Interest Rate - FY-2012
  • Mileage Reimbursement Rate for 2011 – Mid-Year Increase
  • 1099 Tax Information Quarterly Report
  • FY-2011 and FY-2012 Budgets
  • Notice of Email Scam
• TRAINING
  • PeopleSoft HCM Forum
  • GASB Review – 2011 - A NASACT Training Webinar

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