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Home / CORE / Publications / CORE Executive Board - March 31, 2010

CORE Publications - Executive Board Meeting March 31, 2010

The following is a text transcript of the presentation made at the CORE Oklahoma Executive Board meeting in March 2010.

Slide 1

CORE Executive Board March 31, 2010
Next CEB Scheduled - April 28, 2010

Slide 2

Agenda

  • SQL Requests/Problem Management Summary
  • Completed Projects
  • Portfolio
    • Budget Status
    • Priority
    • Execution Delivery Schedule
  • Projects in Movement
  • Program Status
    • HCM
    • Financials
  • Application Development Service Request Summary
  • Scorecard
  • Executive Issues

Slide 3

Problem Management

SQL Requests in Total January 2009 to February 2010
  Jan 2009 Feb 2009 March 2009 April 2009 May 2009 June 2009 July 2009 Aug 2009 Sept 2009 Oct 2009 Nov 2009 Dec 2009 Jan 2010 Feb 2010
ARBI 0 0 0 0 0 0 0 0 0 0 1 0 0 0
CRM 1 1 1 2 0 0 0 0 0 0 0 0 0 0
Procurement 12 5 4 8 3 9 4 1 8 2 0 0 0 0
HRMS 20 21 18 18 10 11 7 24 16 10 3 7 15 16
Financial 13 10 34 28 14 16 16 19 15 4 14 8 8 6
EPM 2 1 2 2 8 6 1 0 1 0 0 0 1 0
ELM 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Purchasing 0 0 0 0 0 0 0 0 0 0 0 4 8 0

Legend

  • ARBI - Accounts Receivable/Business Intelligence
  • CRM - Customer Relationship Management
  • HRMS - Human Resources Management Systems
  • EPM - Enterprise Performance Management
  • ELM - Enterprise Learning Management

Slide 4

Problem Management Summary
Summary Total Problems Resolved or Resolution in Process Investigating Resolved by Future Functionality DR to be Created
Financials 10 4 1 4 1
PO 1 1 0 0 0
HCM 12 7 1 0 2
Total 23 12 2 4 3

Slide 5

Completed Project, since last CORE Executive Board

ARRA Transparency, Schedule (Green); Budget (Green)

T&L Self Service - OSF, Schedule (Red); Budget (Green)

Slide 6

Portfolio Priority 1-13
Project Name Project Manager Dept Function Current Project Phase Priority within Function
Backfill Developers for Production Support and Enhancements Fred Cantrell CORE Financial Mgmt + Human Capital Mgmt Execution 1
Time and Labor Pilot Alex / Kim CORE Human Capital Mgmt Execution 2
Commitment Accounting - Rollout Michael Grisser Core Human Capital Mgmt Execution 3
Asset Mgmt - Pilot Alex / Kim CORE Assets Execution 4
Grants, Projects, Contracts, AR Billing - ODOT/OESC Alex / Kim CORE Enterprise Service Automation Execution 5
Time & Labor Manager Self Service ODOT Pilot Alex / Kim CORE Enterprise Service Automation Execution 6
Integrated Item Maintenance Alex / Kim CORE Assets, Supply Chain Mgmt Close 7
People Soft Extract Staging Environment Lisa McKeithan CORE Other Execution 8
AP Workflow Michael Grisser CORE Financial Mgmt Planning 9
Higher Education Interface Lisa McKeithan CORE Human Capital Mgmt Planning 10
HCM Functionality Enhancements Michael Grisser CORE Human Capital Mgmt Execution 11
Inventory - ODOT Alex / Kim CORE Supply Chain Mgmt Execution 12
Grants, Projects, Contracts, AR Billing, ODOC/DEQ Alex / Kim CORE Enterprise Service automation Planning, Execution 13

Slide 7

Portfolio Priority 14-26
Project Name Project Manager Dept Function Current Project Phase Priority within Function
Business Intelligence, Financial Analytics Lisa McKeithan CORE Other Planning 14
Employee Self Service-Rollout Michael Grisser CORE HCM Execution 15
Travel & Expense EFT Steve Wilson DCAR Financial Mgmt Execution 16
OpenBooks Phase III Lisa McKeithan CORE Other Planning 17
Asset Mgmt - Rollout Michael Grisser CORE Assets Planning, Execution 18
Grants - Provisioning Lisa McKeithan CORE Other Planning 19
Licensing Lisa McKeithan CORE Other Planning 20
Treasury Lisa McKeithan CORE Financial Mgmt Planning, Execution 21
eBill Payment Lisa McKeithan CORE Financial Mgmt Concept 22
BI - CAFR Lisa McKeithan CORE Other Concept 23
Scanning and Bar-coding for Phase II modules Alex CORE Assets Concept 24
DCS Vendor Registration Lisa McKeithan CORE Supply Chain Management Planning, Execution 25
EFT Remit Advices Lisa McKeithan CORE Accounts Payable Planning, Execution 26

Slide 8

Projects in Execution Delivery Schedule

  • Asset Management Pilot - June 2009-April 2010
  • HCM Funtionality Enhancements - January 2010-May 2010
  • EFT Remit Advices - May 2010-June 2010
  • Extract Staging Environment - January 2010-June 2010
  • Commitment Accounting Rollout - September 2009-June 2010
  • Backfill Developers - June 2009-June 2010
  • ODOT/OESC Grants/Projects/Contracts/Accounts Receivable/Business Intelligence - March 2010-July 2010
  • Time & Labor MSS ODOT Pilot - March 2010-July 2010
  • Inventory ODOT - March 2010-July 2010
  • Inventory Pilot Department of Mental Health - April 2010-July 2010
  • Time & Labor Pilot - March 2010-July 2010
  • DCS Vendor Registration - December 2009-August 2010
  • Grants/Projects/Contracts/Accounts Receivable/Business Intelligence Extended Commerce - December 2009-August 2010
  • Treasury General Ledger Implementation - January 2010-December 2010
  • Asset Management Rollout - January 2010-August 2011
  • Higher Education Interface - December 2009-August 2011

Slide 9

Detailed Milestone Plan, 1080 - Higher Education

The process will replace the legacy system and move higher education payrolls to the PeopleSoft environment. The payrolls will be edited and loaded and after validation, the status will be changed to "confirmed." Budgets will be verified and warrant numbers assigned.

Milestone Plan (+/- 10%)

  • Develop Human Resources (HR) & Payroll (PY) Interfaces. (Tasks, January-April 2010)
  • Test HR & PY Interface - Innovative. (Tasks, April-August 2010)
  • User Acceptance Testing - Innovative. (Tasks, August-October 2010)
  • Define Conversion Process (Includes programming and testing). (Tasks, February-August 2010)
  • Production Readiness (Training Manuals, Integration Testing, Implementation Plan, etc.). (Tasks, June-August 2010)
  • Cutover Testing: Test HR & PY interfaces, Test Legacy Conversion, Run parallels and balance. Define Cutover Plan (by Group). (Tasks: Group B, June-August 2010; Group C, August-December 2010; Group D, December 2010-April 2011; Group E, February-June 2011; Group F, April-July 2011)
  • Implemention (by Group). (Milestone: Group B, September-November 2010; Group C, December 2010-January 2011; Group D, March-April 2011; Group E, May-June 2011; Group F, July-August 2010)
  • Post Production Support (by Group). (Tasks: Group B, November 2010; Group C, January 2011; Group D, April 2011; Group E, June 2011; Group F, August 2011)

Slide 10

Detailed Milestone Plan, 2665 - Asset Management Rollout - Revised March 31, 2010

Rollout of PeopleSoft Asset management to remaining non-Pilot agencies by 2011.

Milestone Plan (+/- 10%)

  • Prepare for agency kickoff. (Tasks,April 2010)
  • Production Support (Tasks, April 2010-July 2011)
  • Configure and Verify Asset Conversion Data  (Tasks; Group B, July-October 2010; Group C, October-November 2010; Group D, January-February 2011; Group E, March-April 2011; Group F, May-June 2011)
  • Perform Test-Load and Validate Asset Data  (Tasks; Group B, August-September 2010; Group C, December 2010; Group D, February 2011;Group E, April 2011; Group F, June 2011)
  • Train Agency Users  (Tasks; Group B, September-October 2010; Group C, December 2010; Group D, February-March 2011; Group E, April-May 2011; Group F, June-July 2011)
  • Configure Agencies Asset Management Business Unity in Production  (Tasks; Group B, October 2011; Group C, January 2011; Group D, March 2011; Group E, May 2011; Group F, July 2011)
  • Convert Agencies Asset Data and Validate (Tasks; Group B, October 2010; Group C, January 2011; Group D, March 2011; Group E, May 2011; Group F, July 2011)
  • Technical Support as Needed (Tasks; July 2010-July 2011)
  • Agency Go Live (Milestones; Group B, October 2010; Group C, January 2011; Group D, March 2011; Group E, May 2011; Group F, July 2011)
  • Newly Converted Agency Go Live Support (Tasks; Group B, October-December 2010; Group C, January 2011; Group D, March 2011; Group E, May 2011; Group F, July 2011.

Issues

**  The team will be working on up to 3 groups at a time 

  • Group B - 31 (small) agencies 7/19/2010 - 10/11/2010 - 10/31/2010
  • Group C - 28 agencies 10/1/2010 - 1/10/2011 - 1/31/2011
  • Group D - 24 agencies 1/1/2011 - 3/07/2011 - 3/31/2011
  • Group E - 23 agencies 3/1/2011 - 5/09/2011 - 5/31/2011
  • Group F - 22 agencies 5/1/2011 - 7/11/2011 - 7/31/2011

Slide 11

Detailed Milestone Plan, 2666 - Time & Labor Extended (Monthly)

Design and implementation of required functionality for monthly payroll to feed Projects, Contracts and Grants requires the creation of custom rules and modifications to existing rules to process time. These rules will be applicable to all State agencies.

Milestone Plan (+/- 10%)

  • Prepare and conduct prototype sessions. (Tasks, March-April 2010)
  • Prepare Development Requests. (Tasks, April 2010)
  • Prepare for and conducts Business Process testing. (Tasks, April-May 2010)
  • Develop and unit test rules. (Tasks, April-July 2010)
  • Define and test security roles. (Tasks, June-July 2010)
  • Perform Gross to Net testing. (Tasks, July-August 2010)
  • Prepare for and Conduct Integration Testing. (Tasks, August-September 2010)
  • Prepare for and Conduct User Acceptance Testing. (Tasks, September-October 2010)
  • Perform Conversions / Go Live. (Tasks, October-November 2010)
  • Post Production Support. (Tasks, November-December 2010)

Slide 12

Detailed Milestone Plan, 2675 - Staging Environment for PeopleSoft Extracts

Before ODOT can go-live with the Phase II modules, it needs to insure that the appropriate reporting is in place to support its on-going operations. This project will extract data from PeopleSoft and put it in staging tables so that ODOT can pull it.

Milestone Plan (+/- 10%)

  • Build Staging Environment. (Tasks, January 2010)
  • Post Financials, Developer Requests and Development (ODOT Impact). (Tasks, February-April 2010)
  • Development. (Tasks, March-May 2010)
  • Testing (OSF & ODOT). (Tasks, March-June 2010)

Slide 13

Detailed Milestone Plan, 2675 - Staging Environment for PeopleSoft Extracts

Produce remit advices on EFT payments and email them to the payees. Eliminates several problems that agencies are having now on how to notify vendors of payments that have been deposited into their accounts.

Milestone Plan (+/- 10%)

  • Create and sign purchase order for Merkur and schedule services. (Tasks, May 2010)
  • Install software. (Tasks, May 2010)
  • Configure. (Tasks, May 2010)
  • Identify, develop and test customization of EFT Notice. (Tasks, May-June 2010)
  • Go-Live. (Milestone, June 2010)

Issues

  • Install software on server.
  • Configure and test PeopleSoft integration for remittance advices.
  • Provide training overview of solution to appropriate IT and functional resources as needed.

Slide 14

Detailed Milestone Plan, 2681 - Department of Central Services Vendor Registration

Currently, vendors register through ok.gov and once registered, the receive notification of any Request for Purchase (RFP) or Invitations to Bid (ITB). Once registered, the vendor is manually set up within PeopleSoft by DCS staff. The DCS would like to automate this task.

Milestone Plan (+/- 10%)

  • Exports to ok.gov - Vendors (0152) Bidders (0576) and Userids (0575). (Tasks, April-May 2010)
  • Process inbound interface (0574). (Tasks, April-May 2010)
  • ok.gov mods: (1) Read vendor and userid verification tables for processing; (2) update online vendor registration process; (3) validate vendor input with Secretary of State, Oklahoma Tax Commission and Internal Revenue Service. (Tasks, April-May 2010)
  • Vendor lookup - modify to use auc_bid_slf_cat table. (Tasks, May-Juine 2010)
  • Decommission current customization (0027). (Tasks, July 2010)
  • Update vendor manuals to include all processes. (Tasks, June 2010)
  • Bidder to Vendor Interface (0xxx). (Tasks, July-August 2010).

Slide 15

Detailed Milestone Plan 2692, Office of State Treasurer General Ledger

Implementation will focus on converting the Agency's general ledger requirements.

Milestone Plan (+/- 50%)

  • Kick Off, Business process sessions. (Tasks, April 2010)
  • Conduct Fit Analysis Sessions. (Tasks, April-May 2010)
  • Define Statement of Work (SOW): Vendor, OST, OSF roles and responsibilities. (Tasks, May 2010)
  • Preparation Approach papers. (Tasks, May-June 2010)
  • Define SOW: Conversion, Interfaces, Modifications, Reports. (Tasks, May-June 2010)
  • Create Process Flows, Reconciliation Points, Development Requests. (Tasks, July-August 2010)
  • Development. (Tasks, August-September 2010)
  • Integration, User Acceptance Testing, Rollout. (Tasks, September-November 2010)
  • Go-Live. (Milestone, November 15, 2010)
  • Post Production Support. (Tasks, November-December 2010)

Slide 16

Program Status

Human Capital Management

Slide 17

CORE – 2581 Time & Labor 

  • Status: Green
  • Integration testing complete for OESC
  • User Acceptance awaiting ODOT
Key Activities
Task Percentage Complete Start End
Prepare for UAT - OESC & Statewide 50 3/22/2010 4/09/2010
UAT - OESC & Statewide 0 4/12/2010 4/30/2010
Integration Testing - ODOT 0 4/19/2010 5/14/2010
System Roll - OESC 0 5/03/2010 5/16/2010
Go Live - OESC 0   5/27/2010

 

Requires Awareness:
  • ODOT Dilution DR - 280 hours (35% complete)

Slide 18

CORE – 2636 Commitment Accounting Rollout

  • Status: GREEN
  • Rollout plan is progressing as scheduled. Group D successfully converted and payrools successfully processed. Group E successfully converted and payrolls successfully processed. Group F Q&A session conducted. Group G and H Kick-Off completed.
Key Activities
Task Percentage Complete Start End
Group D Go-Live 100 2/13/2010 2/14/2010
Group D Post Production Support 100 2/15/2010 2/26/2010
Group E Q&A Session 100 2/16/2010 2/16/2010
Group E Training 100 3/10/2010 3/11/2010
Group E Go-Live 100 3/13/2010 3/14/2010
Group E Post-Production Support 100 3/15/2010 3/26/2010
Group F Roll-Out 10 1/21/2010 4/30/2010
Group F Q&A Session 100 3/16/2010 3/16/2010
Group G Kick-Off 100 2/18/2010 2/18/2010
Group H Kick-Off 100 3/18/2010 3/18/2010

 

Requires Awareness:
  • No issues at this time.

Slide 19

Commitment Accounting Rollout Statistics

Group Conversion Date Agencies Number of Employees
A 9/15/2009 5 4,230
B 12/13/2009 19 3,812
C 1/16/2010 14 3,885
D 2/13/2010 18 3,393
E 3/13/2010 8 5,493
Total Live   64 20,813
       
F 4/17/2010 43 5,000
G 5/15/2010 19 5,125
H 5/22/2010 1 8,571
I 6/5/2010 1 526

 

Slide 20

CORE – 2667 HCM Functionality Enhancements

  • Status: GREEN
  • All Functional specs are completed. All Technical specs are completed. Two approach papers have been created and are under review. Search Match is complete and has been released to all system users. ODOT updates to locations are complete, as are all Query reports. SQR reports are still being developed and some are in UAT.
Key Activities
Task Percentage Complete Start End
ODOT - Completed Location table updates as well as updates to job and position with the new locations 100 11/2010 1/15/2010
Define and Implement Search match 1000 1/1/2010 2/19/2010
ODOT Table of Organization 100 1/1/2010 2/28/2010
Queries (71%) and Reports 80 1/1/2010 5/12/2010
Implement Badge Functionality 0 4/15/2010 5/14/2010

Slide 21

Service Catalog Request - Employee Self Service Rollout

  Agencies Number of Employees
Live on systems as of 4/1/2010 69 21,154
Scheduled after 4/1/2010 26 6,248
Exempted/Legislative/Judicial 6 9,940
Total live/scheduled/exempted 101 37,342
To be completed/scheduled 27 2,331
Target 128 39,673

 

Initial employee logon precess changed 3/24/2010. Users will be required to get their initial password set by the helpdesk.

Slide 22

CORE – 2674 Manager Self Service ODOT / Pilot

  • Status: GREEN
  • Project will be in two phases: (1) limited salary personnel April 24 and (2) all non-Agile Asset personnel July 1.
Key Activities
Task Percentage Complete Start End
Kick Off limited Pilot 0 3/31/2010 3/31/2010
Go-Live Limited Pilot 0 4/24/2010 4/24/2010
Requirements - Full Implementation 5 3/23/2010 4/7/2010
Go Live 0 7/3/2010 7/3/2010

 

Requires Awareness: CORE will train the trainer, ODOT will train all other users.

Slide 23

Program Status

Financials

Phase II Modules

Slide 24

CORE – 2599 Grants, Projects, Contracts with Accounts Receivable Billing

  • Overall Issues Status: GREEN
  • The Team is preparing for User Acceptance Testing.
  • OESC is working with CORE to be a part of the May go-live timeline.
Key Activities
Task Start Finish
Prepare for UAT - OESC & Statewide 3/22/2010 4/9/2010
UAT - OESC & Statewide 4/12/2010 4/30/2010
Integration Testing - ODOT 4/19/2010 5/14/2010
System Rollout - OESC & Statewide 5/3/2010 5/16/2010
Go-Live OESC   5/27/2010

 

Requires Awareness:
  • Go-live is scheduled for: OESC - 5/27/2010; ODOT - 7/3/2010

Slide 25

CORE – 2602 Accounts Payable Workflow Status

  • Overall Issues Status: Red
  • On December 7, Maximus presented four options and made a recommendation. The team wanted more time to digest the options.
Key Activities
Task Percentage Complete Start Finish
Perform On-Site Fit/Info gathering Sessions 100 9/7/2009 9/11/2009
Maximus presnt solutions 100 12/7/2009 12/7/2009
Determine to move forward or hold after meeting with Brenda 0 1/6/2010 4/1/2010
       

 

Requires Awareness: Conference call planned with Brenda Bolander on Thursday April 1, 2010.

Slide 26

CORE - 2610 Inventory ODOT

 

Task Start Finish
Integration Testing 4/19/2010 5/14/2010
Prepare for User Acceptance testing 5/15/2010 5/23/2010
User Acceptance Testing 5/24/2010 6/18/2010
Go Live   7/3/2010

 

Requires Awareness: No other tasks for CORE at this time.

Slide 27

CORE – 2575 Data Staging Environment   

  • Overall Issues Status: GREEN
  • Build staging environment containing PeopleSoft extracts that will be used by ODOT and others.
Key Activities
Task Percent Complete Start Finish
Build Stage Environment 100 1/15/2010 3/31/2010
Prepare Development Requests (ODOT Impact) 90 2/15/2010 4/12/2010
Development 10 3/1/2010 5/15/2010
Testing 0 4/1/2010 5/31/2010

 

Requires Awareness:
  • Monitoring security issues. DBAs are working to limit access to data through VPD (virtual private database).
  • Researching options for secure transfer of data from OSF to agencies. Initial users will be ODOT and ok.gov
  • Final two development requests are being prepared for sign-off.
  • I have asked Philip Wallace to prioritize development according to his needs.

Slide 28

CORE – 2682 Inventory Pilot - Department of Mental Health (DMH)

  • Overall Issues Status: Green
  • Project started. DMH currently cleaning up inventory item IDs.
Key Activities
Task Start Finish
Kick-off meeting 3/15/2009 3/15/2009
User Cleanup 3/15/2010 4/30/2010
Conversion Testing 5/1/2010 5/14/2010
User Testing / Training 5/17/2010 6/14/2010
System Configurations and Conversion 6/14/2010 7/1/2010
Go-Live 7/1/2010 7/1/2010

Slide 29

CORE – 2597 Asset Pilot

  • Overall Issues Status: Green
  • Project finishing within budget. Delay in receiving valid files necessitated a second go live date of 3/29/2010.
Key Activities
Task Start Fininsh
Integration Testing - Finalizing 11/9/2009 1/13/2010
Training Manuals 1/4/2010 2/5/2010
User Acceptance - Preparing for 2/3/2010 02/25/2010
Training 2/8/2010 3/5/2010
Go-Live 3/8/2010 3/8/2010

 

Requires Awareness:
  • First pilot agencies, DEQ and OESC, went live on 3/8/2010
  • Securities, mental Health, Commerce (?) due to go live 3/29/2010
  • OSF go live pending naming of an asset manager

Slide 30

ODOT Phase II Update

 

Key Activities
Milestone Target Complete
Accelerated OSF/ODOT AR/BI 10/30/2009 10/30/2009
Commitment Accounting 2/14/2010 2/14/2010
Time and Labor Life 1/10/2010 1/10/2010
Leave Conversion 1/10/2010 1/10/2010
Deposits 1/18/2010 1/18/2010
Item Maintenance 1/19/2010 1/19/2010
Bi-Weekly 1/20/2010 01/20/2010
Contracts - County Leasing 4/1/2010  
Asset Management Pilot Rollout 7/3/2010  
Inventory 7/3/2010  
Grants, Projects, Contracts 7/3/2010  
Time & Labor with Project Costing 7/3/2010  
Agile Assets 7/3/2010  

 

Slide 31

Phase II Integration Testing

Open Bugs by Week Ending Date

Statewide / OESC Grants, Projects, Contracts, Accounts Receivable, Billing

Definitions: Block, The functional team is stopped pending resolution; Crash, program will not execute; Major, must be fixed before UAT and Production; Minor, not critical for going live; Feature, nice but not critical for going live.

Week ending 2/27/2010: Block, 1; Major, 2; Minor, 1.

Week ending 3/6/2010: Block, 1; Major 3; Minor, 1.

Week ending 3/13/2010: Block 1; Major 7; Minor, 1.

Week ending 3/20/ 2010: Block 3; Major 6; Minor, 1.

Week ending 3/27/2010: Block 6; Major 6; Minor, 1; Feature, 1.

Slide 32

Phase II Integration Bug Trend

Open Bugs on 3/27/2010

Accounts Receivable: Block, 1.

Billing: Block, 1.

Contracts: Block, 1.

Project Coding: Block, 2; Major, 2; Feature, 1.

Phase II Integration: Major, 1.

Payroll: Major, 2.

Time and Labor: Major, 2; Minor, 1.

Slide 33

ODOT Development Requests in Integration or User Acceptance Testing

Week ending 3/20/2010: Integration Testing, 2; Total DRs, 67.

Week ending 3/27/2010: Integration Testing, 2; Total DRs, 67.

Slide 34

Application Enhancement Service Request

August 2009: Pending, 63; Development, 27; User Test, 30; Completed 6.

September 2009: Pending, 58; Development, 35; User Test, 17; Completed, 16.

October 2009: Pending, 56; Development, 33; User Test, 23; Completed, 14.

November 2009: Pending, 64; Development, 36; User Test, 23; Completed, 12.

December 2009: Pending, 54; Development, 47; User Test, 27; Completed, 8.

January 2010: Pending, 59; Development, 42; User Test, 26; Completed, 16. 

February 2010: Pending, 72; Development, 37; User Test, 26; Completed, 9.

March 2010: Pending, 79; Development, 25; User Test, 23; Completed, 

Slide 35

Application Enhancement Service Request Summary - March 2010

  Pending Development Configuration/ Setup User Test Completed
April          
May          
June          
July          
August 63 27 0 30 6
September 58 35 0 17 16
October 56 33 0 23 14
November 64 36 0 23 12
December 54 47 0 27 8
January 59 42 0 24 16
February 72 37 0 26 9
March 79 25 0 23 17

Slide 36

Application Enhancement Service Request Detail - March 2010

(Captured March 25, 2010)

 

Problem Mgmt   Pending Dev Config UAT Completed
CRM 0 0 0 0 0
ELM 0 0 0 0 0
EPM 0 0 0 0 0
FIN 3 0 0 2 1
HCM 3 4 0 7 3
Total 6 4 0 9 4

 

Service Requests   Pending Dev Config UAT Completed
CRM 1 2 0 0 0
ELM 3 1 0 2 1
EPM 1 0 0 0 0
FIN 23 10 0 5 6
HCM 45 8 0 7 6
Total 73 21 0 14 13

 

    Pending Dev Config UAT Completed
Overall Total 79 25 0 23 17

 

Slide 37

Program Status

  • Within 10% of plan (green indicator)
  • Within 20% of plan (yellow indicator)
  • Greater than 20% of plan (red indicator)
Project Name Current Project Phase Health Indicator Schedule Project Phase Start Date Project Phase Baseline Completion Project Phase Target Completion Health Indicator Budget
Backfill Developers for Production Support & Enhancements Execution Green 6/15/2009 12/18/2009 6/30/2010 Green
Time & Labor Pilot Execution Green 3/1/2010 7/31/2010 7/31/2010 Green
Commitment Accounting Rollout Execution Green 9/1/2009 06/30/2010 06/30/2010 Green
Asset Management Pilot Execution Green 06/01/2009 04/14/2010 04/14/2010 Green
Grants, Projects,Contract Accounts Receivable Billing ODOT/OESC Execution Green 3/1/2010 7/31/2010 7/31/2010 Green
Time & Labor Manager Self Service ODOT Pilot Execution Green 3/1/2010 7/31/2010 7/31/2010 Green
PeopleSoft Extract Staging Environment Execution Green 01/14/2010 06/18/2010 06/18/2010 Green
Inventory Pilot Department of Mental Health Execution Green 4/15/2010 7/31/2010 7/31/2010 Green

 

Slide 38

Program Status

  • Within 10% of plan (green indicator)
  • Within 20% of plan (yellow indicator)
  • Greater than 20% of plan (red indicator)
Project Name Current Project Phase Health Indicator Schedule Project Phase Start Date Project Phase Baseline Completion Project Phase Target Completion Health Indicator Budget
Accounts Payable Workflow Planning Red 8/15/2009 9/30/2009 2/28/2010 Green
Higher Education Interface Execution Green 4/1/2010 8/31/2011 8/31/2011 Green
HCM Functionality Enhancements Execution Green 1/4/2010 5/28/2010 5/28/2010 Green
Inventory ODOT Execution Green 3/1/2010 7/31/2010 7/31/2010 Green
Grants, Projects,Contract Accounts Receivable Billing Commerce, Department of Environmental Quality Planning,Execution Green 3/1/2010 12/31/2010 12/31/2010 Green
Business Intelligence - FS Analytics Initiation, Planning Red 4/1/2009 7/31/2009 7/31/2009 Green
Asset Management Rollout Execution Green 4/19/2010 7/31/2011 7/31/2011 Green
Grants - Provisioning Planning Red 7/31/2008 7/15/2009 5/29/2010 Green
Licensing Planning Red 12/1/2008 8/15/2009 5/15/2010 Green
Treasury General Ledger Implementation Planning, Execution Green 4/12/2010 12/31/2010 12/31/2010 Green
Scanning, Barcoding functioning for Phase II Modules Concept          

Slide 39

Program Status

  • Within 10% of plan (green indicator)
  • Within 20% of plan (yellow indicator)
  • Greater than 20% of plan (red indicator)
Project Name Current Project Phase Health Indicator Schedule Project Phase Start Date Project Phase Baseline Completion Project Phase Target Completion Health Indicator Budget
Department of Central Services Vendor Registration Planning, Execution Green 12/1/2009 8/31/2010 8/31/2010 Green
EFT Remit Advices Planning, Execution Green 4/12/2010 6/15/2010 6/15/2010 Green

Slide 40

Issues

Issue Status
1) Need improved coordination between all Teams (DCS, ODOT, CORE) to get the new items setup, assigned to contracts and P.O.'s.  
2) CORE approach was to manually convert P.O.'s. This approach is no longer supported. ODOT has chosen to semi-automate the P.O. conversion and they have not finalized this process. Meeting this Thursday.
3) CORE will be involved in the integration testing and UAT. This includes fixing bugs. CORE resources will be spread thin because they will also be working on the OESC implementation. Weekly meetings between teams. ODOT is picking up some additional tasks. We are generating weekly status on UAT and integration testing.
Last Modified on 04/11/2011
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