Core - Financials

Vendor Information

The Office of State Finance (OSF) maintains the statewide vendor file for all state agencies, including Higher Ed. The Department of Central Services (DCS) manages the Registered Vendor program in the Central Purchasing Division, and manages that vendor data. For more information regarding registered vendors, please contact Vickie Rivas, at (405) 521-4951.

Vendor Tips

• To determine if a vendor exists in the Vendor file, use the OSF_VENDOR_CHECK query. If the vendor is not in the system please send the vendor an OSF VEND Form (form is located below) to complete and send back to you. OSF will enter the information into the statewide vendor file. Please send the Vendor forms to OSF DCAR Transaction Processing, Attn. Vendor Maintenance, at (405) 521-3383.
• If the vendor record does not contain the address you require based on an invoice, please use the form to request an additional address.
  If you find the current vendor record is invalid, such as the address, please fill out the form and request a replacement address. Noting these two different items will help reduce redundant or erroneous data being entered or maintained in the vendor file.
• Garnishment Vendors are unique in that each address requires its own vendor number. We strive to add the city to each vendor name for easier lookup.
• To add an employee or board members, please do not use the vendor maintenance form, instead just send an excel file, signed, from your agency fiscal officer.
• In all cases before you send the form to OSF, please review the vendor form and make sure the name is legible, the address is complete (including the 4-digit zip extension) and instructions are clear (such as address changes or additions).

Vendor Forms

• OSF Form VEND, Vendor/Payee Form: Word  (.doc, 3 pp, 179 KB) | PDF (.pdf, 3 pp, 472 KB)
• Garnishment Vendor Form: Word (.doc, 1 pp, 41 KB) | PDF (.pdf, 1 p, 18.7 KB)
• To add or change state employee or board member in Vendor file:
  • PDF version (.pdf, 1 pp, 11.2 KB)
  • MS Excel version (.xls, 16.5 KB)