FORM BASED REGISTRATION

Vendor Registration Forms and Procedures 

1. Vendor Registration Procedure (Form 040) - Information and procedures to assist with completion of Vendor Registration application (Form 041).
2. Vendor Registration Application (Form 041) - Application to register as a vendor for the purpose of receiving automatic bid notifications.
3. Tax form:
   • Substitute IRS W-9 (Form 042) - US persons or entities: Form required to accompany a Vendor Registration Application to provide information requested pursuant to U.S. Tax laws.
   • W-8BEN (instructions) - Non-US persons or entities: Form required to accompany a Vendor Registration Application to provide information requested pursuant to U.S. Tax laws.
     
4. Commodity Class Listing (Form 043) - List of commodity classes used by vendors to register for in order to receive automatic bid notifications for classes specified.
   

Most Common Reasons for Rejection of a New or Renewal Vendor Registration form:

• Old forms were submitted that do not comply with the current registration process.
• Registration fee is not submitted with application or fee amount is incorrect.
• Vendor Commodity (Category) Registration List is not returned.
• Fee payment is insufficient because the check/money order is not signed; is made out to the wrong agency; or, is stale dated
• The renewal form indicates that the business TIN (Tax Identification Number) has changed, but a new Substitute W-9 form was not submitted.
• The TIN or SSN listed on the Substitute W-9 does not match current records for the business.
• All required registration forms are not submitted.
• At least one of the forms submitted is not completed properly, for example:
  - Substitute W-9 was not completed, signed, dated or non-DCS form has been attached
  - Commodity Class Listing not completed

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